[HISTORY: Adopted by the Town of Simsbury as indicated in article histories. Amendments noted where applicable.]
Editor's Note: This resolution also superseded former Ch. A162, Rules of Procedure, Art. I, Board of Selectmen, adopted 12-7-2009.
The Board of Selectmen adopts Robert's Rules of Order as a general guide for the conduct of all regular and special meetings. The Board of Selectmen will conduct its business in accordance with all other applicable rules and regulations including state statutes and the Town Charter.
When possible, the agenda, along with relevant resource material, will be distributed to the Board members four days prior to the meeting. Items not specifically included on the agenda may be included by a two-thirds vote of those present and voting. Except in emergency and unusual circumstances, action will not be taken on any agenda item so placed until the next meeting. Under no circumstances will any item be added to the agenda later than two hours after the beginning of the meeting. In accordance with Connecticut General Statutes, no items will be added to a special meeting agenda.
A member of the Board may have an item placed on the agenda by contacting the First Selectman or Director of Administrative Services at least seven days prior to the meeting.
The First Selectman may present a "State of the Town Message" at the beginning of one regular meeting per month.
One period of not less than twenty minutes may be set aside at the beginning of each regular meeting of the Board of Selectmen to allow members of the public present to address the Board. Each speaker will be limited to five minutes. After all those who wish to speak have done so, previous speakers may be allowed to speak again at the end of the meeting for an additional five minutes, at the pleasure of the Board. When the First Selectman identifies a number of speakers who wish to speak in public audience which would exhaust the time allowed, a shorter period for each speaker shall be set. Any citizen so speaking shall identify himself/herself by name and address and if he/she is representing a group or organization, he/she may so state. The First Selectman, upon approval by unanimous consent, may allow additional public participation on an agenda item under discussion. From time to time, the Board of Selectmen may schedule special meetings or regular meetings devoted to a particular topic or topics.
When a board, commission, organization, or individual is invited to the meeting to discuss a particular agenda item, that item shall be placed on the agenda at the time requested, if possible.
All other items of a routing nature, such as ratification of bid awards, tax rebates, resignations and appointments, communications, committee reports, etc., shall be placed in the final portion of the agenda.
The Board of Selectmen may enter executive session as permitted by Connecticut General Statutes.
In accordance with Chapter 14, Section 1-225, of the Connecticut General Statutes entitled "Freedom of Information Act," the votes of each member of the Board of Selectmen upon any issue before the Board of Selectmen shall be reduced to writing and made available to the public within forty-eight hours. These votes shall also be recorded in the minutes of the Board of Selectmen meeting. Further, a draft of the minutes of the Board of Selectmen meeting shall be available for public inspection within seven days of the session to which they refer. The First Selectman's office will post the actions taken by the Board of Selectmen and both the draft and final version of the meeting minutes on the Town's website when available.
It is the Board of Selectmen's objective to complete meetings by 10:30 p.m. when possible.
These Rules of Procedure will be in effect until the end of the Board's term, December 2017.