[HISTORY: Adopted by the Commissioners of
the Town of Dewey Beach 7-8-2005 by Ord. No. 543.[1] Amendments noted where applicable.]
GENERAL REFERENCES
Personnel policies — See Ch. 29.
[1]
Editor's Note: This ordinance repealed the
former Code of Conduct adopted 4-12-2003 by Ord. No. 489.
A.
This chapter shall be known as "the Town of Dewey
Beach Code of Conduct."
B.
This chapter shall be applicable to all elected officials,
candidates for elected office, appointed officials, and employees
of the Town of Dewey Beach.
C.
It is the purpose of this chapter to ensure the propriety
and the preservation of public confidence in the officials and employees
of the Town of Dewey Beach and to establish ethical standards for
those officials and employees which will protect the integrity of
the government of the Town of Dewey Beach.
The following standards of conduct shall be
applicable to all officials, whether elected or appointed, and all
employees of the Town:
A.
No official or employee shall participate on behalf
of the Town in the review or disposition of any matter pending before
the Town or before a committee or commission thereof in which the
official or employee has a personal or private interest; provided,
however, that the prohibition set forth herein shall not apply if
the person who has official responsibility with respect to the matter
requests any person who has a personal or private interest to respond
to questions concerning any such matter.
B.
No official or employee shall use his position to
secure special privileges or exemptions for himself or herself or
others whether for compensation or gratuity.
C.
No official or employee shall solicit, demand, accept
or agree to accept from another person anything of a pecuniary value
for or because of any official action taken or to be taken or which
could be taken or any legal duty to be performed or which could be
performed by such official or employee.
D.
No officer or employee, in the course of his/her public
responsibilities, shall use the granting of sexual favors as a condition,
either explicit or implicit, for any individual's favorable treatment
by the Town.
E.
In any matter in which an official or employee has a personal or private interest as defined in this § 10-2 of this chapter and there is opportunity for the official or employee to delegate responsibility in the matter to another person and/or abstain from acting, the official or employee shall announce the issue to the Town Manager, or in the case of the Town Manager, Town Commissioner or appointed official, the official shall announce the issue to the Town Commissioners or the commission or board upon which the official serves, and thereafter delegate responsibility in the matter to another person and/or abstain from acting in the matter.
F.
In any matter in which an official or employee has
a personal or private interest as defined in this chapter and there
is no opportunity or provision for the official or employee to delegate
responsibility in the matter to another person and/or abstain from
acting, the official or employee shall announce the issue to Town
Manager or, in the case of the Town Manager, Town Commissioner or
appointed official, the official shall announce the issue to the Town
Commissioners or the commission or board upon which the official serves,
fully disclose the personal or private interest and explain why it
is not possible to delegate responsibility for the matter to another
person or to abstain from acting in the matter.
G.
No official or employee shall acquire a financial
interest in any private enterprise which such official or employee
has reason to believe may be directly involved in decisions to be
made by such official or employee in an official capacity on behalf
of the Town.
H.
No official or employee shall use such employment
or public office to secure special privileges, private advancement
or gain for himself or herself or for related persons.
I.
No official or employee shall, beyond the scope of
such public office or employment, disclose confidential information
gained by reason of such public office or employment nor shall such
official or employee use such information for personal gain or benefit,
unless such information is requested to be disclosed in accordance
with and is properly discoverable pursuant to the Delaware Freedom
of Information Act, 29 Delaware Code, Section 10001 et seq.
J.
No official or employee shall create or cause unwarranted
interference with police officials or with civil regulatory investigations
or criminal investigations.
Every Town official and employee, who has not already done so, shall be required to truthfully complete, execute and file with the Town Manager's office a Financial Disclosure Report within 30 days after the adoption of this chapter. Every candidate for an elected office and applicant for employment with the Town shall be required to truthfully complete, execute and file with the Town Manager's office a Financial Disclosure Report at the time of filing for candidacy or employment. Town officials and employees shall update the Financial Disclosure Report whenever the information concerning the official's or employee's financial status changes. It shall be the responsibility of the Town Manager to acquire proper submissions of the report and to maintain said reports. The reports shall be subject to the public records disclosure requirements of 29 Del. C. § 10003. The Town Manager shall report to the Board of Ethics any failure to file a Financial Disclosure Report or any perceived noncompliance with this section. The Board may take action in accordance with § 10-6G and any other applicable section of this Code.
A.
The Town shall not make or enter into any contract
in excess of $2,000 for materials, supplies, work or labor for the
benefit and use of the Town with any official or employee of the Town
or with any partnership in which any official or employee is a general
partner or in any corporation in which any official or employee is
a director or controlling stockholder or with any firm or company
in which any official or employee is pecuniarily interested unless
a majority of all of the elected members of the Town Commission, other
than the interested official or employee, vote to execute such contract.
Any such contract executed without such unanimous vote and consent
shall be absolutely null and void.
B.
Any person being awarded a contract with the Town
in excess of $2,000 shall execute such documents as may be required
by the Town and shall represent that no person has been retained to
solicit or secure the contract with the Town upon an agreement or
understanding for a commission, percentage, brokerage or contingent
fee, excepting for bona fide employees or bona fide established commercial
agencies maintained by the person representing the contracting party
for the purpose of securing business.
A.
There is hereby established a Board of Ethics for
the Town of Dewey Beach consisting of five members, all of whom shall
be persons registered to vote in Town of Dewey Beach municipal elections
and at least three of whom shall be residents of the Town, appointed
by the Mayor and confirmed by a majority vote of all the elected Commissioners
of the Town of Dewey Beach, Neither the Mayor nor any member of the
Town Commissioners nor any employee of the Town shall be a member
of the Board of Ethics.
B.
Each member of the Board of Ethics shall be appointed
for a term of three years; except, however, that when the Board was
originally appointed, one member shall be appointed for a term of
one year; two members for a term of two years; and two members for
a term of three years. Each member shall be eligible for reappointment
and may be removed from office during the term thereof for neglect
of duty, gross misconduct in office or for a violation of this chapter.
C.
The Board shall elect from among its own number a
Chairperson and a Secretary, each of whom shall serve for a period
of one year or until his/her respective successors have been duly
elected and qualified. Any vacancy among the members of the Board
shall be filled in the same manner as the original appointment and
shall be for the remainder of the unexpired term.
D.
The Board shall meet upon the call of its Chairperson
or upon a written request by a majority of the members of the Board.
The Board shall adopt rules for the conduct of its meetings and for
the holding of hearings. A majority of the Board shall constitute
a quorum for the transaction of any business; provided, however, that
the affirmative vote of three members is required for the conduct
of any disciplinary hearing or for the imposing of any sanctions.
E.
The Chairperson shall preside at all meetings. The
Secretary shall maintain the books and records of the Board and shall
keep and maintain a complete set of minutes of all meetings and hearings
conducted by the Board.
F.
All complaints received by the Board concerning an
alleged violation of this chapter must state a specific alleged violation
of the provisions of this chapter, and if the complaint fails to state
a violation with such specificity, the Chairperson shall dismiss the
complaint without action by the Board. All proceedings before the
Board concerning such allegations shall be confidential, and confidentiality
of all such complaints and proceedings, including the disposition
thereof, shall be maintained unless public disclosure is requested,
in writing, by the official or employee whose conduct is the subject
of the complaint or hearing or the Board determines, after a hearing,
that a violation has occurred.
G.
It shall be the duty and responsibility of the Board
of Ethics to administer and implement the provisions of this chapter.
To that extent, the Board of Ethics may:
(1)
Recommend to the Town Commissioners from time to time
such rules of conduct for officials and employees of the Town as it
shall deem appropriate, including provisions and amendments to this
chapter.
(2)
Hear and investigate complaints and transmit findings
to the Town Commissioners or the Town Manager.
(3)
Issue written advisory opinions upon the request of
any Town official or employee concerning the applicability of this
chapter to any particular factual situation.
(4)
Refer to the Town Solicitor for investigation any
alleged violation of this chapter and, after notice and hearing, recommend
by resolution such disciplinary action as it may deem appropriate
to the Town Commissioners. The Board of Ethics may also dismiss, without
referral to the Town Solicitor, any complaint which the Board of Ethics
determines is frivolous or fails to state a violation.
(5)
Maintain a file of its proceedings, decisions and
advisory opinions with a view toward achieving consistency in its
opinions and to issue recommendations subject to the confidentiality
requirements of this chapter.
H.
Any person who, while a member of the Board of Ethics,
becomes a candidate for the office of Mayor or Commissioner shall
be disqualified from sitting on any complaint received by the Board
of Ethics while such person is a candidate.
A.
Upon the sworn complaint of any person or on its own
initiative, the Board of Ethics may refer to the Town Solicitor for
investigation any alleged violation of this chapter. The Town Solicitor
shall be the hearing officer in all disciplinary proceedings before
the Board. In any such investigation or proceeding, the defendant
shall be given an opportunity to be heard after notice, to be advised
and assisted by legal counsel, to procure witnesses and offer evidence
and to cross-examine witnesses. The complainant shall appear and present
evidence regarding the allegation. A transcript of any such proceeding
shall be made and retained, subject to the confidentiality requirements
of this chapter.
B.
A member of the Board of Ethics shall not participate
as a member of the Board in any proceeding relating to his or her
conduct. A member of the Board who has been found by the Board to
have violated this chapter shall be ineligible to serve as a member
of the Board.
C.
A member of the Board of Ethics may disqualify himself
or herself from participating in any investigation of the conduct
of any person upon submission in writing and under oath of an affidavit
of disqualification stating that he/she cannot render an impartial
and unbiased decision in a case in which he/she seeks to disqualify
himself/herself.
D.
With respect to any violation with which a person
has been charged and which the Board of Ethics has determined is proved,
the Board of Ethics may take any one or more of the following actions:
(1)
Issue a written reprimand or censure of that person's
conduct.
(2)
With respect to any municipal employee or municipal
officer, other than an elected official, recommend to the Town Manager
the removal, suspension, demotion or other appropriate disciplinary
action with respect to that person in accordance with the Town of
Dewey Beach Municipal Code, the Town of Dewey Beach Employee Policy
Manual, and appropriate laws of the State of Delaware and the United
States.
(3)
With respect to an elected official of the Town, recommend
to the Town Commissioners that appropriate action be taken, including
a recommendation of removal of the official from office.
E.
In any proceeding before the Board of Ethics, upon
the request of any person charged with the violation of this chapter,
such person shall be permitted to inspect, copy or photograph books,
papers, documents, photographs or other tangible evidence which may
be used as evidence against that person in a disciplinary hearing
and which are material to the preparation of his defense.
F.
In any proceeding before the Board of Ethics, if the
Town Solicitor or the Board at any time receives any exculpatory information
respecting an alleged violation against any person, it shall forthwith
make such information available to such person.
G.
Any person charged with a violation of this chapter
may apply to the Board for the issuance of subpoenas for the appearance
of witnesses and for the production of documents on his/her behalf.
The application shall be granted upon a concise showing by such person
that the proposed testimony or evidence is relevant or is reasonably
calculated to lead to the discovery of relevant evidence and is not
otherwise available. The application shall be denied if not made at
a reasonable time or if the testimony or evidence would be merely
cumulative.
The adoption of this code is not intended to
exempt the Town, its employees, officers and officials from the provisions
of Chapter 58, Title 29, Delaware Code, entitled "Laws Regulating
the Conduct of Officers and Employees of the State," or to exempt
the Town, its employees, officers and officials from the jurisdiction
of the State Public Integrity Commission.