[Amended 10-23-1979; 5-27-1980; 3-31-1981 by Ord. No. 5-1981; 12-29-1981 by Ord. No. 24-1981; 10-12-1982 by Ord. No. 14-1982; 8-21-1984 by Ord. No. 21A-1984; 4-11-1989 by Ord. No. 8-1989; 7-11-1989 by Ord. No. 18-1989; 2-15-1992 by Ord. No. 12-1992]
There shall be a Department of Administrative
Services, the head of which shall be a member of the unclassified
service, who shall be qualified by education, training or experience
for the duties of the office. The Department of Administrative Services
shall be responsible for the provision of general support services
to all County departments, including but not limited to purchasing,
printing resources, communications, general record supervision, data
processing, personnel and budget services.
The work of the Department shall be organized
among and within the divisions and offices designated as follows:
There shall be a Division of Human Resources,
the head of which may be in the unclassified service. The Office shall:
A.
Administer the County's personnel program, including,
but without limitation thereto, the maintenance of up-to-date job
classification and pay plans, active recruitment of needed personnel,
in-service training programs and health and pension plans.
B.
Maintain personnel records for each County officer
and employee, including education, training and experience of the
employee, any professional or trade licenses held, all personnel actions
taken with respect to the employee, compensation, civil service and
pension status and such other pertinent information as the County
Executive may determine.
C.
Administer an orderly procedure for the consideration,
review and adjustment for employee grievances, in conformance with
civil service and contractual requirements.
D.
Coordinate the processes of appointment and removal
of County employees and, to this end, shall review and report on proposed
appointments, promotions, transfers and discharges.
E.
Study present and future area labor market trends
and wage levels.
F.
Assist the County Executive in evaluating the personnel
component of future program needs.
G.
Assist in labor contract negotiations and implement
contract settlements.
H.
Request and receive information on the criminal history
of job applicants where such information is necessary or desirable
and its receipt is authorized by applicable laws.
I.
Coordinate the administration of the County's health
benefits insurance program, including an annual analysis of services
provided and oversight of all activities of the program administrator.
J.
Recruit and train volunteers for County departments.
K.
Exercise those powers delegated to the County by the
New Jersey Department of Personnel.
L.
Coordinate education and training programs for the
County workforce.
[Amended 6-7-2022 by Ord. No. 5-2022]
A.
There shall
be an Office of Equal Employment Opportunity, the head of which may
be a member of either the classified or unclassified service and who
shall be qualified by training, education, and experience for the
duties of the office, and the office will reside in the Department
of Administrative Services within the Division of Human Resources.
B.
The Office
shall:
(1)
Exercise
the duties and responsibilities established by the Atlantic County
Affirmative Action Ordinance.
(2)
Participate
in the review of employee and/or union grievances involving claims
of discrimination or harassment.
(3)
Review
and investigate any public complaints and make recommendations that
would enhance the provision of equal opportunities for ethnic minorities,
women, handicapped persons, veterans, older workers and County residents.
C.
The appointed
Affirmative Action Officer shall:
(1)
Review
recruitment procedures and personnel records procedures to identify
barriers to equal employment.
(2)
Work
with staff to effectively ensure the appropriateness of recruitment,
screening and selection of employees.
(3)
Review
of Atlantic County's Affirmative Action Plan will occur annually with
the Affirmative Action Committee. Review will include the following
information.
(4)
Gathering
of statistical data identifying female and minority representation
in the County population and the County workforce.
[Amended 8-6-1996 by Ord. No. 12-1996; 9-5-2000 by Ord. No. 9-2000; 6-7-2022 by Ord. No. 5-2022]
There shall be a Division of Information
Technologies, the head of which shall be in the unclassified service.
This section shall:
A.
Coordinate all planning for the utilization of technological
resources.
B.
Develop or cause to be acquired computer programs
for appropriate functions of County government.
C.
Implement the computerization of appropriate County
functions.
D.
Develop, in accord with County policy, interlocal
service packages for offering computer services to local municipalities.
E.
Provide centralized printing services to all County
departments.
F.
Develop, in accord with regulations, and coordinate
a central record storage system for all County records.
G.
Coordinate the provision of telephone services to
all County facilities.
H.
Provide word processing support services to all County
departments.
I.
Provide mail room services to the County Office Building.
[Amended 9-5-2000 by Ord. No. 9-2000]
A.
There shall be a Division of Budget and Purchasing,
the head of which shall be a member of the unclassified service subject
to the advice and consent of the Board of County Commissioners, and
who shall be qualified by education, training or experience for the
duties of the position.
B.
Pursuant to N.J.S.A. 40A:11-9a, the Director of the
Division of Budget and Purchasing is hereby designated as the Purchasing
Agent for the County of Atlantic, and shall be vested with the authority,
responsibility and accountability as its contracting agent for purchasing
activity, including, but not limited to, the following.
(1)
Prepare public advertising for bids, and receive bids
for the provision or performance of goods or services.
(2)
Negotiate and award contracts, the cost or price of
which contracts awarded in the aggregate in a contract year does not
exceed the bid threshold established by N.J.S.A. 40A:11-3.
(a)
Contracts that are in the aggregate less than 15%
off the bid threshold may be awarded by the Purchasing Agent without
solicitation of competitive quotations.
(b)
Contracts which are in the aggregate less than the
bid threshold, but more than 15% of that amount, and contracts which
are exempt from bidding pursuant to N.J.S.A. 40A:11-5(1), [except
for 40A:11-5(1)(a) regarding professional services and 40A:11-5(1)(b)
regarding work by employees of the contracting unit] may be awarded
by the Purchasing Agent after soliciting at least two competitive
quotations, if practicable, and the award shall be made to a vendor
whose response is most advantageous, price and other factors considered.
(3)
Negotiate and award contracts when an emergency affecting
the public health, safety or welfare requires the immediate delivery
of goods or the performance of services, in accordance with N.J.S.A.
40A:11-6.
(4)
For contracts for extraordinary, unspecifiable services
in excess of the bid threshold awarded by the governing body pursuant
to N.J.S.A. 40A:11-5(1)(a)(ii) and N.J.S.A. 40A:11-6a, document efforts
to secure competitive quotations or make a written determination that
the solicitation of competitive quotations is impracticable.
(5)
Pursuant to N.J.S.A. 40A:11-12a, award contracts for
the purchase of any goods or services under any contract or contracts
for such goods or services entered into on behalf of the state by
the Division of Purchase and Property in the Department of the Treasury,
provided that there are sufficient line item appropriations in the
official budget of the County.
(6)
Award contracts pursuant to the Federal Supply Schedules
of the General Services Administration in accordance with the conditions
set forth in N.J.S.A. 40A:11-12b and regulations promulgated by the
Director of the Division of Purchase and Property in the Department
of the Treasury.
(7)
Administer any Atlantic County cooperative pricing
system established for the voluntary use of contracting units within
the County, or serve as the joint contracting agent for any joint
agreements with the governing bodies of two or more contracting units
for the provision of goods and services in accordance with N.J.S.A.
40A:11-11.
(8)
Send bidder rejection or disqualification notices
and serve as the finder of fact for bid rejection hearings conducted
to determine a bidder's responsibility, responsiveness or prior negative
experience pursuant N.J.S.A. 40A:11-4. The Purchasing Agent's recommendation
shall be submitted to the County Executive and the Board of County
Commissioners.
(9)
Perform other related functions as directed by the
County Executive.
C.
If, pursuant to N.J.S.A. 40A:11-9b, the Purchasing
Agent meets the criteria established by the Director of the Division
of Local Government Services for designation as a "qualified purchasing
agent," or is a certified County purchasing agent pursuant to N.J.S.A.
40A:9-30.1 et seq., the purchasing agent may then exercise the following
supplemental authority:
(1)
Negotiate and award contracts, the cost or price of
which contracts awarded in the aggregate in a contract year does not
exceed the higher bid threshold established by N.J.S.A. 40A:11-3.
(2)
Administer the competitive contracting process pursuant
to N.J. S.A. 40A:11-4.3, 40A:11-4.4 and 40A:11-4.5.
D.
The Division of Budget and Purchasing shall also perform
the following budget functions:
(1)
Evaluate budget estimates, prepare the comprehensive
operating budget and provide ongoing budget management.
(2)
Evaluate present and future program needs, consider
alternative means of meeting such needs and recommend to the Executive
new and revised programs.
(3)
Review existing operations to determine how they may
be improved.
(4)
Review all applications for state and federal funds.
(5)
Review all expenditure requests for compliance with
the budget.
(6)
Establish, maintain and operate, in accordance with
the procedures established by law, a centralized purchasing system
for the procurement of materials, contract services and equipment
required by any and all County departments and budgeted agencies.
(7)
Develop and report appropriate unit costs of budget
expenditures, in conjunction with the Treasurer.
[Added 6-7-2022 by Ord. No. 5-2022]
A.
There
shall be a Division of Facilities Management, the head of which shall
be a member of the unclassified service and qualified by training,
education or experience for the duties of the office.
B.
Power
and duties. The Division of Facilities Management shall perform the
functions of energy, plant, capital and janitorial management and
shall:
(1)
Provide
staffing, preventive and general maintenance for all County facilities
and energy-efficient operations and cost control and containment for
the HVAC plant.
(2)
Maintain
County facilities.
(3)
Provide
for renovation to be performed on County-owned or -operated facilities,
including recommending priorities, design drawings and project layout,
job costing and resource assignments and recommendations as to whether
such renovation should be performed by County employees or outside
contractors.
(4)
Perform
all capital programming, except capital planning, from project approval
through demolition, and provide contract management on all capital
projects and lease management on all rental properties.
(5)
Provide
for the management of janitorial functions and services, whether provided
by employees of the County or by contract.
(6)
Provide
for emergency repairs to County facilities as required.
(7)
Plan
for the use of space and office relocation, as necessary
(8)
Provide
recommendations to the County administration for operational and capital
energy-saving measures.
