[HISTORY: Adopted by the Town Board of the
Town of Canandaigua 4-4-1977 by L.L. No. 1-1977 (Ch. 20 of the 1977
Code). Amendments noted where applicable.]
The purpose of this chapter is to provide notice
to the public and the news media of the regular and special meetings
of the Town Board at which public business is officially transacted,
in compliance with the Open Meetings Law (Public Officers Law, Article
7). Such notice is designed to facilitate the public in attending
such meetings and in observing and listening to the deliberations
and decisions of this Board.
A.
The terms, words and phrases used in this chapter
shall have the same meaning as such terms, words and phrases are defined
in § 92 of the Public Officers Law.
The following locations are hereby designated
as the sites where notice of all meetings held by the Town Board shall
be posted:
A.
Town Clerk's official bulletin board.
Any or all of the following officially designated
newspapers or newspapers of general circulation within the Town of
Canandaigua and television or radio stations are hereby designated
as the news media that shall receive notice of the meetings of the
Town Board:
A.
The Town Clerk shall be responsible for providing
notice to the public and the news media as provided in this chapter.
A.
The public shall be informed of meetings scheduled at least one week in advance by the posting of a notice at least 72 hours in advance of such meetings in locations designated in § 44-3 herein.
B.
The newspaper(s) or radio or television station designated in § 44-4 herein shall be informed of a meeting scheduled at least one week in advance at least 72 hours in advance of such meeting via electronic mail, by telephone or by fax:[1]
(1)
When notice to the news media is given by telephone,
the person making such telephone call shall obtain the name and title
of the officer or employee to whom the notice is given and shall write
down such information and the time and date of such call as provided
herein.
(2)
When
notice to the news media is given by electronic mail, documentation
demonstrating receipt of notice by e-mail shall be retained.
A.
When the Town Board schedules meetings in advance
that are to be held at specific times and locations and on specific
dates, a single notice may be provided to the public and the news
media.
When the time, date or location of a scheduled
meeting is changed, the Town Clerk shall, as soon as practicable:
The Town Clerk shall keep a log or other record
in which there shall be entered the following information relating
to giving of public notice under this chapter:
A.
The date of posting of the public notice, the date
or descriptive schedule of the meeting or meetings for which notice
was given and the name and title of the person who posted the notice.[1]
B.
If notice to the news media is given by telephone,
the time and date of such telephone call, the date or descriptive
schedule of the meeting or meetings for which such notice is given,
the name and title of the officer or employee to whom it was given
and the name and title of the person who gave such notice.