[HISTORY: Adopted by the Town Board of the Town of Canandaigua 4-4-1977 by L.L. No. 1-1977 (Ch. 20 of the 1977 Code). Amendments noted where applicable.]
The purpose of this chapter is to provide notice to the public and the news media of the regular and special meetings of the Town Board at which public business is officially transacted, in compliance with the Open Meetings Law (Public Officers Law, Article 7). Such notice is designed to facilitate the public in attending such meetings and in observing and listening to the deliberations and decisions of this Board.
The terms, words and phrases used in this chapter shall have the same meaning as such terms, words and phrases are defined in § 92 of the Public Officers Law.
The following locations are hereby designated as the sites where notice of all meetings held by the Town Board shall be posted:
Town Clerk's official bulletin board.
Any or all of the following officially designated newspapers or newspapers of general circulation within the Town of Canandaigua and television or radio stations are hereby designated as the news media that shall receive notice of the meetings of the Town Board:
The Town Clerk shall be responsible for providing notice to the public and the news media as provided in this chapter.
The Town Clerk shall, upon request, whenever possible, provide notice to any person of the date, time and place of a meeting of the Town Board whether the request for such information is made in person, in writing, by telephone or via electronic mail communication.
The public shall be informed of meetings scheduled at least one week in advance by the posting of a notice at least 72 hours in advance of such meetings in locations designated in § 44-3 herein.
The newspaper(s) or radio or television station designated in § 44-4 herein shall be informed of a meeting scheduled at least one week in advance at least 72 hours in advance of such meeting via electronic mail, by telephone or by fax:
When notice to the news media is given by telephone, the person making such telephone call shall obtain the name and title of the officer or employee to whom the notice is given and shall write down such information and the time and date of such call as provided herein.
When notice to the news media is given by electronic mail, documentation demonstrating receipt of notice by e-mail shall be retained.
The public shall be informed of meetings scheduled less than a week in advance as soon as practicable by the posting of notices in locations designated by § 44-3 herein.
When the Town Board schedules meetings in advance that are to be held at specific times and locations and on specific dates, a single notice may be provided to the public and the news media.
Notice specifying the time, location and dates of regularly scheduled meetings shall be posted in locations designated in § 44-3 herein.
When the time, date or location of a scheduled meeting is changed, the Town Clerk shall, as soon as practicable:
The Town Clerk shall keep a log or other record in which there shall be entered the following information relating to giving of public notice under this chapter:
The date of posting of the public notice, the date or descriptive schedule of the meeting or meetings for which notice was given and the name and title of the person who posted the notice.
If notice to the news media is given by telephone, the time and date of such telephone call, the date or descriptive schedule of the meeting or meetings for which such notice is given, the name and title of the officer or employee to whom it was given and the name and title of the person who gave such notice.