[Adopted 11-6-1990 by Ord. No. 5543]
It is the purpose of this article to establish
reasonable fees and charges for the provision of access to or copies
of open public records in the possession of the City to avoid the
necessity of using general public funds of the City to subsidize special
services and benefits to a record requester. The official record custodian
shall periodically recommend to the governing body such changes in
this article as may be necessary to secure this purpose.
A.
Where request has been made for inspection of any
open public record which is readily available to the record custodian,
there shall be no inspection fee charged to the requester.
A.
A fee of $0.25 per page shall be charged for photocopying
public records, such fee to cover the cost of labor, materials and
equipment.
B.
For copying any public records which cannot be reproduced
by the City's photocopying equipment, the requester shall be charged
the actual cost to the City, including staff time, in reproducing
such records.
A.
A record custodian may demand prepayment of the fees
established by this article whenever he or she believes this to be
in the best interest of the City. The prepayment amount shall be an
estimate of the inspection and/or copying charges accrued in fulfilling
the record request. Any overage or underage in the prepayment shall
be settled prior to inspection of the requested record or delivery
of the requested copies.
B.
Prepayment of inspection and/or copying fees shall
be required whenever, in the best estimate of the record custodian,
such fees are estimated to exceed $50.
C.
Where prepayment has been demanded by the record custodian,
no record shall be made available to the requester until such prepayment
has been made.
All fees charged under this article shall be
paid to the custodian of the records inspected and/or copied unless
the requester has established an account, for purposes of billing
and payment, with the City. All fees received shall be paid to the
City Treasurer whenever the amount of fees collected totals $10, but
not less than monthly.