There shall be a Division of Finance within
the Department of Administration, Finance and Public Works, the head
of which shall be the Chief Financial Officer.
There is hereby created the position of Chief
Financial Officer, who shall be the person who is a certified municipal
finance officer pursuant to all the criteria and requirements of N.J.S.A.
40A:9-140.1 et seq., as amended from time to time, and who shall carry
out the responsibilities set forth in N.J.S.A. 52:27BB-26 et seq.
The Chief Financial Officer shall be appointed by the Mayor and shall
be qualified as set forth in N.J.S.A. 40A:9-140.1.
[Amended 2-22-2000 by Ord. No. 00-04]
The Mayor may appoint a Municipal Financial
Officer qualified pursuant to N.J.S.A. 40A:9-140.1, who shall serve
a term of one year and shall have all the power, authority and duty
of the Chief Financial Officer in the absence of the Chief Financial
Officer.
The Chief Financial Officer shall:
A.
Receive funds entrusted to or under the control of
any department and deposit all funds received in depositories authorized
by the Township Council by resolution.
B.
Have custody of all investments and invested funds
of the Township or in possession of the Township in a fiduciary capacity,
except as otherwise provided by law, and keep such funds and all moneys
of the Township not required for current operations, safely invested
or deposited in interest-bearing accounts.
C.
Have the safekeeping of all bonds and notes of the
Township and the receipt and delivery of Township bonds and notes
for transfer, registration or exchange.
D.
Keep a full account of all cash receipts and disbursements
of the Township and, at least once each month or more often if the
Township Council requires, furnish the Township Council with a statement
of all moneys received and expended by the Chief Financial Officer.
E.
Perform the duties of the Treasurer.
A.
Disbursements in payment of bills and demands shall
be approved by the Township Council after preaudit and review and
recommendation of the same by the Chief Financial Officer. All disbursements
shall be made by a combination warrant-bank check or draft signed
by the Chief Financial Officer and countersigned by the Mayor individually
or by a signature plate.
B.
The Chief Financial Officer shall prepare for each
regular meeting of the Township Council a list of all bills, claims
and vouchers which have been presented through the close of business
24 hours preceding the meeting and since the last preceding list was
compiled. Such list shall be prepared in sufficient copies for each
member of the Township Council.
C.
Vouchers for payment shall be considered by the Township
Council, which shall approve the same, except that the Council may
reject any claim presented to it, stating the reason for such rejection.
Any disapproved claim shall be referred back to the Chief Financial
Officer with such instructions as the Council may give at the time
of disapproval.
[Amended 1-25-2005 by Ord. No. 05-04]
A.
The Tax Collector, prior to appointment, shall be
qualified by training and experience in the administration of municipal
tax collections and tax accounting procedures and certified by the
State of New Jersey. The Tax Collector shall be appointed by the Mayor
and serve a term of four years from the first day of January next
following the appointment or as otherwise provided by general law.
A.
The Township Tax Assessor shall be appointed by the
Mayor for a term of four years from the first day of July next following
the Assessor's appointment. The Mayor may also appoint up to three
Deputy Tax Assessors, who shall assist the Tax Assessor and who shall
act under the supervision of the Tax Assessor.
B.
The Tax Assessor and Deputy Tax Assessors shall hold
Tax Assessor certificates as provided in N.J.S.A. 54:1-35.25 et seq.,
as amended from time to time, and shall meet such other qualifications
as may be imposed by the State of New Jersey from time to time. The
Tax Assessor and Deputy Tax Assessors shall perform the tax assessment
functions as set forth in N.J.S.A. 40A:9-146 et seq., and any rules
and regulations promulgated thereunder.
C.
With respect to budget, accounting controls, central
purchasing practices, personnel procedures and regulations, and central
data processing services, the Tax Assessor shall be subject to the
general administrative procedures of the Township in accordance with
N.J.S.A. 40:69A-43.
There shall be an Official Tax Searcher appointed
by the Mayor, who shall make, or cause to be made, and certify searches
for tax, water and other liens on real property as may be authorized
by law and charge and collect for the use of the Township the fee
required pursuant to law for any such search.
A.
The Payroll Clerk shall prepare all checks and vouchers
for the payment of salaries, wages and expenses to all municipal officers
and employees.
B.
There shall be an account, to be designated the "Township
of Ewing Payroll Account," and from time to time, the Chief Financial
Officer, upon receipt of a warrant or an amount due such payroll account,
shall deposit the same to the credit of the payroll account, charging
the appropriate budgetary accounts therewith. Disbursement from the
payroll account may be made by payroll checks signed by the Chief
Financial Officer alone, or someone authorized by the Township Council
to act in his stead, upon preaudit and warrant of the Chief Financial
Officer and approval by the Township Council of the entire payroll.
In accordance with N.J.S.A. 40A:5-4, a Municipal
Auditor shall be appointed by the Mayor, with the advice and consent
of the Council. The Auditor shall be appointed pursuant to a professional
services resolution in accordance with the New Jersey Local Public
Contracts Law (N.J.S.A. 40A:11-1 et seq.). The Auditor shall be a
registered municipal accountant and shall perform the annual audit
as required by law.
[Added 8-11-2015 by Ord.
No. 15-26]
A.
Pursuant
to N.J.S.A. 40A:11-9, there is hereby created the position of Purchasing
Agent for the Township of Ewing. The Purchasing Agent shall be appointed
by the Mayor with the advice and consent of the Ewing Township Council.
A purchasing agent appointed hereunder shall possess a valid qualified
purchasing agent certificate, as issued by the New Jersey Division
of Local Government Services, Department of Community Affairs. In
accordance with N.J.S.A. 40A:11-9(g), if the person appointed hereunder
no longer performs such duties, the Mayor may appoint, for a period
not to exceed one year commencing from the date of the vacancy, a
person who does not possess a qualified purchasing agent certificate
to serve as a temporary purchasing agent. Any person so appointed
may, with the approval of the Director of the Division of Local Government
Services, be reappointed as a temporary purchasing agent for a maximum
of one additional year following the end of the first temporary appointment.
No temporary purchasing agent may serve for more than two consecutive
years.
B.
The Purchasing
Agent shall have, on behalf of the Council of the Township of Ewing,
the authority, responsibility and accountability for the purchasing
activity pursuant to Local Public Contracts Law (N.J.S.A. 40A:11-1
et seq.); to prepare public advertising for and to receive bids and
requests for proposals for the provision or performance of goods,
services and construction contracts; to administer competitive contracting
processes pursuant to N.J.S.A. 40A:11-4.1 et seq.; to award contracts
pursuant to New Jersey law in accordance with the regulations, forms
and procedures promulgated by state regulatory agencies; and to conduct
any activities as may be necessary or appropriate to the purchasing
function of the Township of Ewing. Unless hereafter otherwise restricted
by resolution of the governing body, the Purchasing Agent duly appointed
hereunder may negotiate and award purchases up to $40,000, or such
other threshold amount as adjusted by the Governor pursuant to N.J.S.A.
40A:11-3(c), without public advertising for bids.
