[Amended 5-14-2002 by Ord. No. 5-2002]
The Department of Administration will include
those divisions of the Township government and those functions assigned
to the department by the Township Committee in accordance with this
chapter.
A.
Appointment and qualifications. There shall be a Clerk
of the Township appointed by the Township Committee for a term of
three years. Prior to the appointment, the Township Clerk shall have
been qualified by training and experience to perform the duties of
the office. Any appointee to the office of Township Clerk must hold
a certification from the State of New Jersey as a registered municipal
clerk. The appointment and qualifications referred to herein shall
be in accordance with N.J.S.A. 40A:9-133 et seq.
B.
Powers and duties of the Township Clerk. The Township
Clerk shall perform the duties set forth in N.J.S.A. 40A:9-133, including
the following:
(1)
Perform all of the functions required of municipal
clerks by the General Election Law (Title 19 of the New Jersey Revised
Statutes) and any other state law or Township ordinance and receive
the fees prescribed under such law or ordinance for the use of the
Township.
(2)
At the direction of the Township Committee, be present
at all meetings of the Township Committee and record the minutes of
such meetings.
(3)
Have and take custody of all the official books, papers
and documents of the Township and preserve and keep them safely as
public records.
(4)
Issue all licenses required by law or ordinance and
faithfully make all reports required by law or ordinance to the Township
Committee for all fees received.
(5)
Be the custodian of the Official Seal of the Township
and, when authorized by resolution of the Township Committee, affix
the seal to proper documents to which the Township is a party and
attest to the execution of such documents, as well as to the signature
of the Mayor or other proper officials on such documents.
(6)
Ensure that all ordinances and notices of the Township
are properly advertised.
(7)
Maintain, compile and index ordinances and resolutions.
(8)
Assume the responsibility for all the correspondence
of the Township and of the Township Committee.
(9)
Be the depository and custodian of any official surety
bonds furnished by or on account of any officer or employee except
his own bond (which shall be placed in the custody of the Comptroller);
of all insurance policies with respect to risks insured for the benefit
of the Township or to protect it from any claim, demand or liability
whatsoever; and of all formal contracts for work, labor, services,
supplies, equipment and materials to which the Township may be a party.
(10)
Be the depository for and have custodian of all performance
bonds running to the Township as obligee or any other form of security
given by any contractor, subdivision developer or other person on
account of work to be done in or for the Township.
(11)
Have custody of all leases of property owned by the
Township.
(12)
Report, to the Township Committee, at such time as
the Committee may require, on the coverage, expiration date and premium
of each surety bond and contract of insurance, the nature and terms
of outstanding leases, the rent reserved by each and their respective
expiration dates.
(13)
Have any other different and additional functions,
powers and duties as may be prescribed by law or ordinance.
C.
Supervision of the Township Clerk. The Township Clerk
shall be responsible to report to the Director of the Department of
Administration.
D.
Compensation. The compensation to be paid to the Township
Clerk shall be fixed annually by the Township Committee as part of
the Annual Salary Ordinance.
E.
Deputy Township Clerk. There is created in the office
of the Township Clerk the title of Deputy Township Clerk. The Township
Committee may, in order to provide for continuity and to substitute
for the Township Clerk in his absence, appoint another employee of
the Clerk's office as the Deputy Clerk. Such designation shall be
for a limited and stated time period and shall be by Township Committee
resolution.
A.
Township Solicitor. Within the Department of Administration
there shall be a Division of Law under the supervision of the Township
Solicitor. The Township Solicitor shall be appointed by the Township
Committee at the annual meeting and shall serve for a term of one
year or until the next annual meeting and shall be paid such fees
and charges as shall be fixed by contract or ordinance. He shall be
an attorney at law licensed to practice in the State of New Jersey.
B.
Powers and duties of the Township Solicitor. The Solicitor
shall have the powers and perform the duties as are required for the
office of Township Solicitor by general law or ordinance of the Township
of Mullica. He shall represent the Township in all judicial and administrative
proceedings in which the Township or any of its officers or agents
may be a party or have an interest. He shall give legal counsel and
advice when required by the Township Committee and shall in general
serve as the legal advisor to the Township Committee on all matters
of Township business. In furtherance of these general powers and duties,
but without limiting them, the Township Solicitor shall:
(1)
Draft or approve as to form and sufficiency all legal
documents, contracts, deeds, ordinances and resolutions made, executed
or adopted by or on behalf of the Township.
(2)
Conduct appeals from orders, decisions or judgments
affecting any interest of the Township Committee when directed to
do so by the Township Committee or when he in his discretion decides
that it is necessary or desirable.
(3)
Subject to the approval of the Township Committee,
have the power to enter into any agreement, compromise or settlement
of any litigation in which the Township is involved.
(4)
Render opinions, in writing, upon any question of
law presented to him by the Township Committee with respect to its
official powers and duties and perform whatever duties may be necessary
to provide legal counsel for the Committee in the administration of
municipal affairs.
(5)
Supervise and direct the work of any additional attorneys
and technical and professional assistants that the Township Committee
may authorize for special or regular employment in or for the Township
of Mullica.
(6)
Supervise and direct the work of the Municipal Prosecutor.
C.
Municipal Prosecutor.
(1)
Qualifications. There shall be a Municipal Prosecutor
who shall be an attorney at law of the State of New Jersey.
(2)
Duties. The Municipal Prosecutor shall participate
in and prosecute all cases when necessary and practicable in the Municipal
Court of the Township, including all criminal and quasi-criminal matters
and all complaints by Township officials, inspectors, department heads
and officers adjudicated in said Municipal Court.
D.
Supervision of the Township Solicitor. The Township
Solicitor shall be responsible to and report to the Director of the
Department of Administration.
The Director of the Department of Administration
shall have the responsibility and authority to oversee the recreation
fields and facilities of the Township. The Director shall be responsible
for the coordination of, with and providing a liaison to the Department
of Public Works and volunteer organizations in the Township administering
recreation programs and using Township recreation facilities.
[Amended 5-13-2008 by Ord. No. 8-2008]
The Director of the Department of Administration
shall act as the liaison between the Township Committee and various
community groups, including youth groups and the Historical Society.
In this capacity, the Director will attend the meetings of such groups
when possible and will share the concerns of such groups with the
Township Committee. Additionally, the Director will share with such
groups the activities of Township Committee which may be of interest
to such groups.
The Director of the Department of Administration
will act as liaison between the Township Committee and the Board of
Education and will keep the members of the Township Committee advised
of issues affecting the administration of the schools in the Township.
There shall be a Recycling Coordinator appointed
by the Mayor with the advice and consent of the Township Committee
to supervise the Township recycling program. The Coordinator shall
define the materials to be recycled and the manner in which such source
of separation shall take place and coordinate all aspects of the program.
The Recycling Coordinator shall insure that the program complies with
the appropriate state and county law and regulations and that the
program is coordinated with the county program administered through
the Atlantic County Utilities Authority. The Recycling Coordinator
shall report to and fall within the jurisdiction of the Department
of Administration and the Committee person in charge thereof.
There is established in the Township a Senior
Citizen Advisory Committee consisting of five members to be appointed
by the Mayor with the consent of the Township Committee. The Senior
Citizen Advisory Committee will make recommendations to the Township
Committee in regard to issues affecting the senior citizens of the
Township, including transportation programs, community programs and
any other matters specifically affecting senior citizens. The Senior
Citizen Advisory Committee shall fall within the Department of Administration.
A.
There shall be within the Department of Administration
an Affirmative Action Committee comprised of nine persons appointed
by the Mayor with the advice and consent of Township Committee for
a term of three years. Of those persons first appointed after the
adoption of this code, three shall be appointed for one-year terms,
three shall be appointed for two-year terms and three for full three-year
terms. The Affirmative Action Committee shall advise the Township
on all matters relating to affirmative action in the conduct of Township
business. In addition to the citizen members of this Committee, there
shall be one Township Committee representative appointed by the Mayor
with the advice and consent of the Township Committee for a one-year
term.
[Added 5-13-2008 by Ord. No. 8-2008]
A.
The Township
of Mullica Historical Society is hereby recognized as the official
agency of the Township for all matters relating to the history of
Mullica Township. Said Historical Society shall have the responsibility
for researching, preserving and maintaining information and memorabilia
relating to the establishment, growth and development of the Township
of Mullica.
B.
The Society
shall adopt its own bylaws, including the designation and election
of its own officers; provided that one of the officers shall be the
Official Historian of Mullica Township, who shall act as a clearinghouse
and custodian of historical records of the Township of Mullica to
the extent not conflicting with the statutory duties of the Municipal
Clerk.
[Added 8-31-2021 by Ord. No. 10-2021]
The Office of Technology shall have a Technology Coordinator to be appointed by the Governing Body for three year terms (after year one). Compensation shall be fixed annually by the Township Committee as part of the Annual Salary Ordinance. The qualifications and job responsibilities are defined in the § 34-4. The Technology Department shall:
A.
Continuously evaluate and improve the technological infrastructure
of the Township's governmental operations.
B.
Establish policies and standards to ensure the security and integration
of improved technology throughout the municipal operation.
C.
Provide assistance to the Township's municipal agencies to ensure
efficient and effective service to the residents of the Township through
the use of technology.
D.
Assess and monitor the Township's technological investments
so as to take advantage of newer, more cost-effective methodologies.
E.
Coordinate strategies to make municipal technological operations
"user friendly" to promote better communications between governmental
departments and with members of the public.
