[HISTORY: Adopted by the Township Committee of the Township of Plainsboro 7-8-1985
as Ord. No. 0-85-12.[1] Amendments noted where applicable.]
[1]
Editor's Note: This ordinance also superseded former Ch. 81,
Special Events, adopted 4-11-1983 as Ord. No. 0-83-7.
As used in this chapter, the following terms shall have the meanings
indicated:
- SPECIAL EVENT
- Includes any soapbox derby, marathon run, walkathon, bikeathon or
jogging group, hot-air balloon and helicopter functions, rides, et cetera,
or other organized group having a similar common purpose or goal proceeding
along a public street or other public right-of-way within the township or
taking place on public property, or impacting normal traffic flow.[Amended 10-11-1995 by Ord. No. 0-95-29]
[Amended 10-11-1995 by Ord. No. 0-95-29]
The sponsor(s) who intend to conduct a special event shall contact the
Township Clerk to obtain an application form, which must be filed at least
45 days prior to conducting said event. Such application notice shall be completed
and contain the following information:
A.
The name, address and telephone number of the person
filing the notice.
B.
The name and address of the organization or group he
or she is representing.
C.
The name, address and telephone number of the person
or persons who will chair the special event and be responsible for the conduct
thereof. If this individual is a participant in the event, then the name,
address and telephone number of a nonparticipant who can be reached during
the event.
D.
The number of monitors to be provided and the identifying
marks, badges or symbols to be worn or used by the monitors.
E.
The purpose of the event, the estimated number of personnel
to participate and otherwise attend and the number and types of vehicles,
if any, to participate.
F.
The date the event is to be conducted and the hours it
will be commenced and terminated. Rain dates, if they will be utilized, are
to be included.
G.
The location, where the special event is to be held,
including the specific assembly and dispersal location, and the specific route
and the plans for assembly and dispersal of the participants.
H.
Whether any music will be either live or recorded or
whether any other unusual noise will accompany the event.
I.
The number, types and locations of all loudspeakers and
amplifying devices to be used.
J.
Whether other emergency services, such as fire or ambulance
equipment, will be necessary.
K.
The attachment of required licenses where appropriate,
i.e., for alcoholic beverage consumption or service, use of tents, conducting
of raffles, use of fireworks, et cetera.
L.
The name of the company or firm, address and telephone
number which will provide insurance for indemnification.
M.
The name, address and telephone number of person(s) responsible
for cleanup at the conclusion of the event.
N.
Such other information as the Chief of Police may deem
necessary in order to properly provide for traffic control, street and property
maintenance and the protection of the public health, safety and welfare.
O.
An application fee in the amount of $100.
[Added 4-11-1990 by Ord. No. 0-90-4]
No special event shall be held unless approval to conduct such event
has been granted at least 45 days in advance of the date on which said special
event is sought to be held. No special event shall be advertised to the public
unless the required notices or licenses have been filed and all approvals
received. If there are special signs which may be required, they shall be
procured and posted by the person(s) conducting such event. All signs erected
in connection with the special event shall be removed within 24 hours of the
termination of said event.
A.
The Chief of Police may impose conditions reasonably
calculated to reduce or minimize dangers and hazards to vehicle or pedestrian
traffic and the public health, safety and welfare, including but not limited
to changes in the date, time, duration or number of participants as requested
by the applicants.
B.
For the purposes of public safety and welfare, the Chief
of Police is authorized, with prior notice to the Township Committee, to temporarily
close township roads or streets for a period of 24 hours and/or temporarily
prohibit parking along the same during the event and shall direct the ting
of proper warning signs in connection with said said event, as provided by
law. Such posting shall be done at the expense of the organization conducting
the event.
C.
The sponsor(s) of the event shall be responsible for
direct notification to each residence, via a mailing approved by the Chief
of Police, located on the street or roadway to be temporarily closed or where
specific parking prohibitions have been approved.
D.
Where the event will take place and/or will impact the
normal flow of traffic on any street or road, public notice via the media
designated by the Chief of Police shall be developed and approved by the Chief
of Police prior to conducting said event.
A.
Each person filing a notice of special event shall agree
in writing to indemnify and hold harmless the township, its servants, agents
and employees for any and all claims caused by or arising out of the activity
covered by said special event. Further, such person shall present to the Chief
of Police an insurance policy and/or verification of said policy in advance
of the holding of the event in a form acceptable to the Chief of Police for
the indemnification as aforementioned. The dollar amount of said insurance
policy shall be determined by the Township Administrator.
B.
Additionally, if the Chief of Police recommends to the
Township Administrator that additional police officers be made available for
the purpose of preserving the public health, safety and welfare during the
course of said special event, the applicant shall deposit, in advance of the
holding of said event, a sum of money to be determined by the Chief of Police
to pay in full for all police services which the Chief of Police deems necessary
in connection with the special event. Charges shall be in accordance with
the Salary Ordinance of the Township of Plainsboro. After the conduct of said
special event, if additional costs are incurred for the purpose of providing
police protection, the applicant shall be required to pay to the township
the additional funds within 10 days of notification by the township as to
the exact figure due. In the event that that sum of money so deposited in
advance exceeds the funds needed to pay for actual police protection, the
township shall refund any excess deposit within 10 days after the holding
of said special event.
[Amended 4-11-1990 by Ord. No. 0-90-4]
A.
The applicant must receive the approval of the Chief
of Police and Township Clerk to conduct said event. Approval is contingent
upon:
(1)
Provision of an insurance policy and/or verification
of the same for the event provided to the Township Clerk in the amount determined
by the Township Administrator.
(2)
Receipt of written notice to indemnify and hold harmless
Plainsboro Township.
(3)
A deposit in advance, of the sum of money required for
police services, if needed.
(4)
Approval of any licenses or permits necessary for functions
affiliated with the event, i.e., for tents, raffles, alcoholic-beverage consumption,
park permits, fireworks, et cetera.
B.
A permit for the special event will be issued by the
Township Clerk, with a copy provided to the Police Department and the applicant.
The permit must be possessed by the coordinator and/or her designee on the
day of the event at the function site.
Any person who fails to file a notice as required herein shall be subject to a fine as provided in § 1-15 of the Plainsboro Township Code.
