[HISTORY: Adopted by the Township Committee of the Township of Plainsboro 7-8-1985 as Ord. No. 0-85-12. Amendments noted where applicable.]
Editor's Note: This ordinance also superseded former Ch. 81, Special Events, adopted 4-11-1983 as Ord. No. 0-83-7.
As used in this chapter, the following terms shall have the meanings indicated:
- SPECIAL EVENT
- Includes any soapbox derby, marathon run, walkathon, bikeathon or
jogging group, hot-air balloon and helicopter functions, rides, et cetera,
or other organized group having a similar common purpose or goal proceeding
along a public street or other public right-of-way within the township or
taking place on public property, or impacting normal traffic flow.[Amended 10-11-1995 by Ord. No. 0-95-29]
[Amended 10-11-1995 by Ord. No. 0-95-29]
The sponsor(s) who intend to conduct a special event shall contact the Township Clerk to obtain an application form, which must be filed at least 45 days prior to conducting said event. Such application notice shall be completed and contain the following information:
The name, address and telephone number of the person filing the notice.
The name and address of the organization or group he or she is representing.
The name, address and telephone number of the person or persons who will chair the special event and be responsible for the conduct thereof. If this individual is a participant in the event, then the name, address and telephone number of a nonparticipant who can be reached during the event.
The number of monitors to be provided and the identifying marks, badges or symbols to be worn or used by the monitors.
The purpose of the event, the estimated number of personnel to participate and otherwise attend and the number and types of vehicles, if any, to participate.
The date the event is to be conducted and the hours it will be commenced and terminated. Rain dates, if they will be utilized, are to be included.
The location, where the special event is to be held, including the specific assembly and dispersal location, and the specific route and the plans for assembly and dispersal of the participants.
Whether any music will be either live or recorded or whether any other unusual noise will accompany the event.
The number, types and locations of all loudspeakers and amplifying devices to be used.
Whether other emergency services, such as fire or ambulance equipment, will be necessary.
The attachment of required licenses where appropriate, i.e., for alcoholic beverage consumption or service, use of tents, conducting of raffles, use of fireworks, et cetera.
The name of the company or firm, address and telephone number which will provide insurance for indemnification.
The name, address and telephone number of person(s) responsible for cleanup at the conclusion of the event.
Such other information as the Chief of Police may deem necessary in order to properly provide for traffic control, street and property maintenance and the protection of the public health, safety and welfare.
An application fee in the amount of $100.
[Added 4-11-1990 by Ord. No. 0-90-4]
No special event shall be held unless approval to conduct such event has been granted at least 45 days in advance of the date on which said special event is sought to be held. No special event shall be advertised to the public unless the required notices or licenses have been filed and all approvals received. If there are special signs which may be required, they shall be procured and posted by the person(s) conducting such event. All signs erected in connection with the special event shall be removed within 24 hours of the termination of said event.
The Chief of Police may impose conditions reasonably calculated to reduce or minimize dangers and hazards to vehicle or pedestrian traffic and the public health, safety and welfare, including but not limited to changes in the date, time, duration or number of participants as requested by the applicants.
For the purposes of public safety and welfare, the Chief of Police is authorized, with prior notice to the Township Committee, to temporarily close township roads or streets for a period of 24 hours and/or temporarily prohibit parking along the same during the event and shall direct the ting of proper warning signs in connection with said said event, as provided by law. Such posting shall be done at the expense of the organization conducting the event.
The sponsor(s) of the event shall be responsible for direct notification to each residence, via a mailing approved by the Chief of Police, located on the street or roadway to be temporarily closed or where specific parking prohibitions have been approved.
Where the event will take place and/or will impact the normal flow of traffic on any street or road, public notice via the media designated by the Chief of Police shall be developed and approved by the Chief of Police prior to conducting said event.
Each person filing a notice of special event shall agree in writing to indemnify and hold harmless the township, its servants, agents and employees for any and all claims caused by or arising out of the activity covered by said special event. Further, such person shall present to the Chief of Police an insurance policy and/or verification of said policy in advance of the holding of the event in a form acceptable to the Chief of Police for the indemnification as aforementioned. The dollar amount of said insurance policy shall be determined by the Township Administrator.
Additionally, if the Chief of Police recommends to the Township Administrator that additional police officers be made available for the purpose of preserving the public health, safety and welfare during the course of said special event, the applicant shall deposit, in advance of the holding of said event, a sum of money to be determined by the Chief of Police to pay in full for all police services which the Chief of Police deems necessary in connection with the special event. Charges shall be in accordance with the Salary Ordinance of the Township of Plainsboro. After the conduct of said special event, if additional costs are incurred for the purpose of providing police protection, the applicant shall be required to pay to the township the additional funds within 10 days of notification by the township as to the exact figure due. In the event that that sum of money so deposited in advance exceeds the funds needed to pay for actual police protection, the township shall refund any excess deposit within 10 days after the holding of said special event.
[Amended 4-11-1990 by Ord. No. 0-90-4]
The applicant must receive the approval of the Chief of Police and Township Clerk to conduct said event. Approval is contingent upon:
Provision of an insurance policy and/or verification of the same for the event provided to the Township Clerk in the amount determined by the Township Administrator.
Receipt of written notice to indemnify and hold harmless Plainsboro Township.
A deposit in advance, of the sum of money required for police services, if needed.
Approval of any licenses or permits necessary for functions affiliated with the event, i.e., for tents, raffles, alcoholic-beverage consumption, park permits, fireworks, et cetera.
A permit for the special event will be issued by the Township Clerk, with a copy provided to the Police Department and the applicant. The permit must be possessed by the coordinator and/or her designee on the day of the event at the function site.
Any person who fails to file a notice as required herein shall be subject to a fine as provided in § 1-15 of the Plainsboro Township Code.