[Amended 7-16-2007 by Ord. No. 18-2007; 1-30-2012 by Ord. No. 1-2012; 11-12-2019 by Ord. No. 34-2019]
The City Purchasing Agent shall be the head
and have general supervision of the Procurement Division of the Department
of Finance. He shall perform all duties required by law and shall
have the powers and duties prescribed by this chapter. As a part thereof,
he shall coordinate the central purchasing of municipal goods and
services.
The City Purchasing Agent shall have civil service
status and shall be appointed in the manner that all municipal employees
are appointed.
The City Purchasing Agent shall give an official
bond, approved as to form by the City Council, not less than $50,000.
A.
Purchase or contract.
(1)
The City Purchasing Agent shall have the power and
it shall be his duty to purchase or contract for all goods and services
needed by any using agency for the internal management and operation
of the Procurement Division of the Department of Finance. The Purchasing
Agent is authorized to join with voluntary using agencies in cooperative
purchasing plans and to delegate his rights to purchase to a voluntary
using agency when the best interests of the City would be served thereby,
provided that nothing herein shall prevent the Purchasing Agent from
entering into cooperative purchasing plans and from delegating his
rights to purchase to another governmental unit or independent governmental
agency in accordance with state statutes when such an undertaking
would be in the best interest of the City.
[Amended 7-16-2007 by Ord. No. 18-2007; 1-30-2012 by Ord. No. 1-2012; 11-12-2019 by Ord. No. 34-2019]
(2)
The Purchasing Agent is also authorized to enter into
joint agreements with other federal, state or local governmental contracting
units for the provision and performance of goods and services, if
such an undertaking is determined to be in the best interest of the
City by the Committee on Standardization and Specification.
(3)
The Purchasing Agent may present to the Committee
on Standardization and Specification for recommendation as to resolution
of issues concerning the purchase of goods and services.
B.
Purchases by other officials. All purchases for all
using agencies shall be made by the City Purchasing Agent, except
that:
C.
Unauthorized purchases. Except as provided in this
chapter, no City officer or employee shall order the purchase of any
goods and services or make any contract within the purview of this
chapter other than through the Procurement Division of the Department
of Finance. Unauthorized purchases of tangible goods shall be the
responsibility of the employee who procured said goods and shall not
bind the City.
[Amended 7-16-2007 by Ord. No. 18-2007; 1-30-2012 by Ord. No. 1-2012; 11-12-2019 by Ord. No. 34-2019]
In addition to the purchasing authority conferred
by this chapter, the City Purchasing Agent shall:
A.
Minimum expenditure. Act to procure for the City the
highest quality in goods and services at least expense to the City.
B.
Encourage competition. Discourage uniform bidding
and endeavor to obtain as full and open competition as possible on
all purchases of goods and services.
C.
Rules and regulations. Subject to the approval of
the Mayor and City Council or the Committee on Standardization and
Specification, where applicable, establish and amend all rules and
regulations authorized by this chapter and all others necessary to
its operation.
D.
Purchasing analysis. Keep informed of current developments
in the field of purchasing, prices, market conditions and new products,
and secure for the City the benefits of research done in the field
of purchasing by other governmental jurisdictions, national technical
societies, trade associations having national recognition and by private
businesses and organizations.
E.
Forms. Prescribe and maintain such forms as he shall
find reasonably necessary to the operation of this chapter.
F.
Standard nomenclature. Prepare and adopt a standard
purchasing nomenclature for using agencies and suppliers.
G.
Vendors' catalog file. Prepare, adopt and maintain
a vendors' catalog file. Such catalog shall be filed according to
materials and shall contain descriptions of vendors, commodities,
prices and discounts.
H.
Bulk purchases. Exploit the possibilities of buying
in bulk so as to take full advantage of discounts.
I.
Federal tax exemptions. Act so as to procure for the
City all federal tax exemptions to which it is entitled.
J.
Cooperation with Chief Financial Officer. Cooperate
with the Chief Financial Officer so as to secure for the City the
maximum efficiency in budgeting and accounting.
