[HISTORY: Adopted by the Board of Trustees of the Village of East
Aurora 8-2-1971 by L.L. No. 2-1971 (Chapter
24 of the 1972 Code). Amendments noted where applicable.]
The Board of Trustees may, by resolution, establish a Police Investigation
Fund account in such amount as is deemed necessary. Any such Police Investigation
Fund account shall continue in existence from year to year until it is abolished
by like action.
[Amended 3-14-2006 by L.L. No. 1-2006]
Expenditures from such Police Investigation Fund may be made only for
payment, in advance of audit and upon receipt of properly itemized bills,
for information and evidence furnished to the Village and the Village Police
Department for the conduct of the affairs of the Village and the performance
of the duties of the police officers of the Village Police Department and
upon terms calling for the payment of cash to the vendor or supplier upon
the delivery of such materials, information and evidence or the rendering
of services in connection with the delivery of the same. Any such bill shall
be certified and verified by the Police Chief or shift commander.
[Amended 3-14-2006 by L.L. No. 1-2006]
A list of all expenditures made from such Police Investigation Fund
account, together with the bills and/or information supporting such expenditures,
shall be presented periodically to the Village Board for audit.
[Amended 3-14-2006 by L.L. No. 1-2006]
Adequate information concerning the claims and transactions referred to in § 62-3 of this chapter shall be available to the Village Board. In cases where the expenditures so made are for materials, information, evidence or services involving a confidential matter which by their very nature require that the names of parties and other information should not be made public, the bills or claims which are to be audited and which are public records shall be drafted in such form as will indicate in general terms the nature of the claim. Information of a confidential nature regarding such claims shall be retained in a diary or some other record to be kept by the Mayor, Chief of Police or the officer designated by the Board of Trustees by resolution. Such diary or record shall be a confidential record, not open to general public inspection, but available to the auditing body or other officers having an interest therein.
[Amended 3-14-2006 by L.L. No. 1-2006]
Any of such bills or any portion of any such bills as shall be disallowed
upon audit shall be the personal liability of the officer responsible for
the use of such Police Investigation Fund account from which payment on account
thereof was made, and such officer shall promptly reimburse such Police Investigation
Fund account in the amount of such disallowances. If such reimbursement has
not been made by the time of the first payment of salary to such officer after
the action of the Village Board in disallowing such amount so expended, such
amount shall be withheld from such salary payment and, if necessary, subsequent
salary payments, and paid into such Police Investigation Fund account until
an amount equal to the amount so disallowed has been repaid to such Police
Investigation Fund account. Any bond or undertaking filed by any such officer
shall be available to the Village for recovery of any losses incurred by reasons
of the operation of any such Police Investigation Fund account.
