[HISTORY: Adopted by the Council of the City
of Coatesville 12-19-1996 by Ord. No. 1041-96; amended in its entirety
11-27-2000 by Ord. No. 1149-2000. Subsequent amendments noted where
applicable.]
GENERAL REFERENCES
Parks — See Ch. 169.
A Parks and Recreation Commission is hereby
created for the City of Coatesville, Chester County, Pennsylvania,
known as the "Coatesville Parks and Recreation Commission."
The Commission shall be composed of seven members.
All members shall be residents of Coatesville, appointed by the Council
of the City of Coatesville, and shall serve four-year terms. Recommendations
for members may be made by the Parks and Recreation Commission. Terms
of the members shall be staggered in such a manner that at least one
expires annually. Six will have two-year terms, with one having a
one-year term.
A.
The Parks
and Recreation Advisory Board shall consist of a representative of
the Coatesville Area School District (CASD), YMCA, CYWA, Art Partners
and the Coatesville City Youth Associations. The Advisory Board's
mission is to make recommendations to the Parks and Recreation Commission
for programming objectives. A representative from the Advisory Board
will attend all meetings of the Parks and Recreation Commission for
the purpose of presenting recommendations and initiatives to the Parks
and Recreation Commission.
B.
Attendance.
[Added 4-22-2013 by Ord. No. 1404-2013]
(1)
Any
member of the Parks and Recreation Advisory Board absent from three
or more consecutive regular meetings of the Parks and Recreation Advisory
Board without an approved leave of absence granted by the City Council
after public hearing and prior written notice thereof shall be removed
from the Parks and Recreation Advisory Board by the City Council of
the City of Coatesville.
(2)
Any
member of the Parks and Recreation Advisory Board absent from 20%
or more of the regularly scheduled meetings of the Parks and Recreation
Advisory Board within any one-year period shall be notified in writing
by the City Manager acting on behalf of the City Council of the attendance
requirements of this subsection. Any member of the Parks and Recreation
Advisory Board who is absent from 20% or more of the regularly scheduled
meetings within a one-year period shall thereafter be removed for
cause from such position by the City Council with prior written notice
after public hearing unless such member resigns in writing or waives
the public hearing in writing.
(3)
Any
member of the Parks and Recreation Advisory Board may be removed for
cause as determined by the City Council after public hearing and prior
written notice thereof.
(4)
The
provisions of this subsection shall not preclude the removal of any
member of the Parks and Recreation Advisory Board without cause by
the City Council when authorized by state law, City Charter or City
ordinance.
All persons so appointed to the Parks and Recreation
Commission shall serve their full term, or until their successors
are appointed, unless they voluntarily resign or are removed by the
City Council for dereliction or neglect of duty.
Any vacancy in the Parks and Recreation Commission
occurring otherwise than by expiration of a term shall be filled in
the same manner and by the same appointing body as the original appointment
and shall be for the unexpired term of said member.
All members of the Parks and Recreation Commission
will serve without pay.
The Parks and Recreation Commission shall appoint
from its membership a Chairperson and such other officers as it may
deem necessary for the orderly procedure of its business and will
adopt bylaws, rules and regulations covering its procedures. The Commission
shall hold regular meetings, including two work sessions and at least
one public meeting each quarter. All public meetings shall be held
in accordance with the Sunshine Act.[1]
[1]
Editor's Note: See 65 P.S. § 271
et seq.
The Parks and Recreation Commission may, with
prior approval of City Council, accept any grants, gifts, requests
or donations of services, equipment, real estate or money to be used
as specified by the donor or by the terms of acceptance. The Commission
shall have no authority to enter into any contract or incur any obligation
binding upon the City of Coatesville other than current obligations
or contracts to be fully executed within the then-current year and
all within the budget appropriations made by the City Council or to
be satisfied by funds received from sources other than the city budget.
The City Manager shall appoint the Parks and
Recreation Coordinator in accordance with the Home Rule Charter who
possesses the necessary qualifications and who has demonstrated by
actual work experience his or her ability to organize and direct a
community recreation system and supervise the activities of such other
personnel as may be deemed necessary in carrying out the program.
The Parks and Recreation Coordinator shall report to the City Manager
or his designee and be responsive to the Commission in carrying out
the goals and objectives of the Commission.
Summary of Parks and Recreation Commission major
functions.
A.
To define the objectives of public recreation services
and make plans harmonizing with them.
B.
To maintain the highest quality and standard of recreation
service.
C.
To interpret the importance and need of recreation
services to the general public.
D.
To keep public officials informed of the status and
progress of recreation services.
E.
To work collaboratively with public officials to select
the recreation and park executive and define his or her duties and
responsibilities.
F.
To establish a sound fiscal plan to achieve recreational
goals.
G.
To provide for an adequate system of recreation areas
and facilities.
H.
To give stability and continuity to general operations.
I.
To evaluate the services of recreation system in relation
to its objectives.
The funds appropriated by the City Council and
budgeted to the Parks and Recreation program shall be disbursed by
the Council, the City Manager or his designated administrative staff
upon vouchers issued by the Parks and Recreation Commission and within
the budget appropriations made. Funds received by the Commission from
sources other than budget appropriations shall be deposited by the
City Manager and disbursed in accordance with the budget funds, except
that funds received by gift, bequest or otherwise shall be disbursed
in accordance with the terms of the acceptance thereof. Any interest
made by this endeavor will be part of the Parks and Recreation budget.
The Parks and Recreation Coordinator shall make
full and complete monthly reports to the City Council or at such other
times as may be designated or requested by City Council. The fiscal
year of said Commission shall conform to that of the City of Coatesville.
The Parks and Recreation Coordinator shall submit
with its annual budget request a comprehensive report covering the
forthcoming year which outlines its proposed recreation programs for
that year and its plans with respect to the creation, use or modification
of the recreational areas and facilities operated by it. The Parks
and Recreation Commission shall obtain the prior approval of the City
Council for any major modifications or additions to said programs
and plans within that year.
Nothing in the bylaws, rules and regulations
of the Parks and Recreation Commission shall vest in it any powers,
responsibilities or duties not herein authorized.
