[HISTORY: Adopted by the City Council of the City of Fairfax 5-9-2006
by Ord. No. 122. Amendments noted where applicable.]
The purpose of this plan is to ensure that in the event of any type
of disaster, the City's facilities, equipment, and manpower will be used
in a coordinated, effective way, so as to maximize the protection of life
and property and ensure the continuity of government.
The legal basis for this plan is Public Law 920, as amended, Minnesota
Statutes, Chapter 12, as amended, and City Ordinance No. 122 dated 5-9-2006.
Existing government is the basis for emergency operations; that is,
City personnel will perform emergency activities related to those they perform
on a day-to-day basis. The City organization is as follows:
A.
Receipt of warning.
(1)
The County Warning Point (Sheriff's Office Emergency
Operations Center—EOC) is responsible for relaying any warnings it receives
which affect the City of Fairfax to it's Emergency Management Director.
(2)
The Fairfax Fire Hall serves as the City Warning Point
and is responsible for disseminating any warnings it receives to appropriate
City officials and staff.
B.
Dissemination of warning/notification.
C.
For natural disaster/hazardous materials incident/nuclear
attack: Notify key City personnel (see personnel notification list below).
POSITION
|
NAME
|
PHONE (W)
|
PHONE (H)
| |
---|---|---|---|---|
1.
|
Mayor
|
Kevin Schafer
|
426-7005
|
426-7005
|
2.
|
Council Member
|
Tim Grunke
|
426-7261
|
426-7765
|
3.
|
Council Member
|
Tanar Haala
|
276-8126
|
426-7365
|
4.
|
Council Member
|
Tom Rike
|
426-7342
|
426-7342
|
5.
|
Council Member
|
Cindy Fahey
|
426-7339
|
426-7914
|
6.
|
EOC Director
|
Larry Dallman
|
426-8240
|
426-8293
|
7.
|
Fire Chief
|
John Case
|
612-685-3431
|
426-8390
|
8.
|
Street/Utility Supt.
|
Larry Linsmeier
|
426-7255
|
426-7307
|
9.
|
City Attorney
|
Thomas Vanhon
|
426-7339
|
426-8324
|
10.
|
City Clerk-Treasurer
|
Marcia Pelzel
|
426-7255
|
426-7921
|
11.
|
Ambulance
|
James Schroeder
|
426-7218
|
426-7016
|
12.
|
Renville Cty. EOC
|
Mike Hennen
|
320-523-3838
| |
13.
|
Road Grader
|
Cairo Township
|
426-7549 (Dave Rieke)
| |
14.
|
Farm Equipment
| |||
15.
|
Century Tel.
|
Mark Spiess
|
426-1000
| |
16.
|
Mn. Duty Officer
|
1-800-422-0798
|
A.
Direction and control of the City's response to
the disaster will take place from the City Emergency Operating Center (EOC).
The EOC is located at the Fire Department.
B.
EOC activation. The EOC will be activated by: EOC Director/Fire
Chief/OCSD.
C.
EOC staff are to report to the EOC automatically upon
the occurrence of a disaster.
D.
EOC equipment/supplies. The City Emergency Management
Director is responsible for ensuring that the EOC is operational (that the
necessary maps, tables and chairs, communications equipment, message logs,
etc., are on hand).
A.
Ensure the City Emergency Management Director has activated/is
activating the EOC.
B.
Report to the EOC.
C.
Ensure the City Emergency Management Director and/or
service chiefs provide an initial damage assessment and casualty report.
D.
Ensure the City Emergency Management Director and the
service chiefs brief the EOC staff as to the status of the disaster.
E.
Be ready to issue a declaration of emergency.
F.
In consultation with the City Emergency Management Director,
determine whether or not state or federal assistance should be requested.
(City resources must be fully committed before state or federal assistance
will be available. If assistance is requested, be specific).
A.
Ensure the City officials have been notified, key facilities
warned, sirens activated, etc.
B.
Activate the City EOC, make sure that it is fully operational,
and that EOC staff have reported/are reporting to it.
C.
Obtain initial damage assessment and casualty report,
and relay this information to the Mayor and to the County Emergency Management
Director.
D.
Ask the service chiefs to brief the EOC staff as to the
status of the disaster.
E.
Ask the City Council to issue a declaration of emergency.
F.
Evaluate available resources, including personnel, by
checking with service chiefs. If deficiencies exist, take action to obtain
needed resources.
G.
Ensure good records are kept on expenditures.
A.
Ensure all personnel are alerted to the disaster, and
they report as the situation dictates.
B.
Report to the City Emergency Operating Center (EOC).
C.
Review the disaster situation as it pertains to the Fire
Department, and forward this information to the City Emergency Management
Director.
D.
Coordinate the activities of your department with the
other services.
E.
Number one priority will be to rescue injured and trapped
persons. For rescue assistance, call Renville 9-1-1.
F.
If additional assistance is necessary, utilize mutual
aid agreements with other fire departments.
G.
Fire Department Hazardous Materials SOP to be used in
the event of a release of hazardous material on site and in the affected surrounding
area.
A.
Ensure that all EMS personnel are alerted to the disaster,
and that they report as the situation dictates.
B.
Report to the City Emergency Operating Center (EOC).
C.
Review the disaster situation as it pertains to the emergency
medical services, and forward this information to the City Emergency Management
Director.
D.
Coordinate the activities of your department with the
other services.
E.
Number one priority will be to provide appropriated emergency
medical services.
F.
If additional assistance is necessary, utilize mutual
aid agreements with other fire departments.
G.
Emergency Medical Services SOP dealing with hazardous
materials incidents.
A.
Support that can be expected from Renville County is
as follows:
B.
Support from private agencies/volunteer groups is as follows: As outlined in § 36-7 and the Renville County Emergency Operations Plan. (Red Cross, Salvation Army, schools, churches, etc.)
C.
Support from the National Guard is as follows:
(1)
Overview: When a natural disaster or other major emergency
is beyond the capability of local government, support from National Guard
units may be available. Only the governor has the authority to activate the
Guard.
(2)
Request procedure: In the case of the county and all
cities, the sheriff must submit the request for assistance to the governor's
office.
D.
Support from state and federal agencies is as follows:
Information and assistance in securing state or federal support may be obtained
by contacting the Renville County Emergency Management Director.
Needs of the incident will always dictate the level of staffing in the
EOC. The following personnel and departments/agencies should be considered
(this list by no means inclusive, and could change depending on the emergency):
A.
Assessor.
B.
Auditor.
C.
Chief elected official.
D.
City Manager/County Administrator.
E.
Emergency Manager.
F.
Emergency medical services.
G.
Engineer/public works.
H.
Environmental management.
I.
Fire.
J.
Law enforcement.
K.
Legal advisor.
L.
Medical Examiner/Coroner.
M.
Public Information Officer.
N.
Utility representatives.
NOTIFICATION AND WARNING — Notifying the public of probable impending
disaster in time to take protective action. Includes operation of all communications
services for control centers and operational forces.
|
Responsibility: County Sheriff
|
DIRECTION AND CONTROL — Management of a community's survival
recovery efforts, and the operation itself.
|
Responsibility: Chief Elected Official; County/City Manager; Director
of Emergency Management
|
EMERGENCY PUBLIC INFORMATION — Providing information and directions
to the public about appropriate protective actions. Government spokesperson
to the media.
|
Responsibility: Public Information Officer
|
SEARCH AND RESCUE — Searching for and rescuing trapped, injured,
or missing people.
|
Responsibility: Fire, law enforcement
|
HEALTH/MEDICAL — Providing appropriate health and medical care
services to the stricken population.
|
Responsibility: Emergency medical services; Department of Health and
Human Services
|
EVACUATION, TRAFFIC CONTROL, AND SECURITY — Managing movement
of people from the path of the threat or disaster to an area of relative safety;
protecting life and property; controlling movement of persons and emergency
equipment necessary to protect persons and counteract the emergency situation.
|
Responsibility: Law enforcement
|
FIRE PROTECTION — Deploying fire-fighting resources to prevent
or contain fires and rescue trapped or injured people.
|
Responsibility: Fire Departments
|
DAMAGE ASSESSMENT — Monitoring and analyzing a disaster and assessing
physical damage; collecting information essential to recovery efforts and
future mitigation.
|
Responsibility: Assessor's Office; Red Cross Disaster Assessment
Teams
|
CONGREGATE CARE — Providing shelter, lodging, food, clothing,
and sanitation to the disrupted population.
|
Responsibility: Ministry; Department of Health and Human Services; Red
Cross; Salvation Army
|
DEBRIS CLEARANCE — Removal of debris resulting from a disaster
from public roads, highways, and facilities. Removal of debris from private
property is generally the responsibility of the property owner.
|
Responsibility: Streets Department/County Engineer/Highway Department
|
UTILITIES RESTORATION — Restoration of public works and utilities
damaged by an emergency/disaster.
|
Responsibility: Utility companies/County Engineer
|
RADIOLOGICAL/HAZARDOUS MATERIALS PROTECTION — Response to, containment
of, and recovery from hazardous material accidents.
|
Responsibility: Fire Department and law enforcement, with help from
Minnesota Division of Emergency Management and Minnesota Pollution Control
Agency
|
The following is a list of resources which may be considered for use
during an emergency or disaster. This list is noninclusive; local resource
manuals should be consulted for locally available resources.
EMERGENCY SERVICES
| |
---|---|
Fire
| |
Emergency medical services
| |
Police Dept. and County Sheriff
| |
Emergency Management (County)
|
MEDICAL
| |
---|---|
Hospitals
| |
Clinics
| |
Doctors
| |
Veterinarians
|
ASSEMBLY AREAS
| |
---|---|
Parks
| |
Churches
| |
Government buildings
| |
Community centers
|
TRANSPORTATION
| |
---|---|
Trucks
| |
Vans
| |
4-Wheel drive vehicles
| |
Tractor trailers
| |
Snowmobiles
| |
Boats
|
SUPPLIES
| |
---|---|
Food
| |
Clothing
| |
Shelter
|
COMMUNICATIONS
| |
---|---|
Cellular phones
| |
Pagers
|
MEDIA
| |
---|---|
Newspapers
| |
Radio stations
| |
Television stations
| |
News services
|
INDIVIDUALS
| |
---|---|
Clergy
| |
Local officials
| |
Doctors
| |
Nurses
| |
Amateur radio operators
|
EQUIPMENT
| |
---|---|
Farm tractors
| |
Construction equipment
| |
Excavation equipment
| |
Chain saws
| |
Portable power plants
| |
Oxygen tanks
|
SERVICE AGENCIES
| |
---|---|
Red Cross
| |
Salvation Army
|
COMMUNITY GROUPS
| |
---|---|
Boy Scouts
| |
Churches
| |
Legion and VFW
| |
Girl Scouts
| |
Senior Citizen Group
| |
Lions Organization
| |
Civic and Commerce
|
A.
Contact legal advisors and establish communications links.
B.
Review legal responsibilities and authorities (emergency
declarations, chain of succession, intergovernmental aid, social controls,
price controls, and other restrictions).
C.
Monitor equity of service based on needs and risks.
D.
Review status of contracts with suppliers of emergency
goods or services, if necessary.
A.
Recognize personal accountability for actions and decisions
during an emergency.
B.
Check provisions for other public officials (periodic
updates; staff updates on politically sensitive issues such as life and property
losses, service interruptions, etc.).
C.
Establish and evaluate policy decisions throughout incident.
D.
Confer with other elected officials when difficult issues
arise.
E.
Use elected officials to request assistance from public
and private organizations if normal channels are not "responsive."
A.
Check plans to inform the public through the media.
B.
Ensure designation of a single Public Information Officer
(avoids conflicts in official statements).
C.
Ensure establishment of a media center, if needed.
D.
Channel all releases first through EOC to ensure staff
coordination and approval by CEO.
E.
Ensure establishment of news media update and access
policy as needed.