Type of Record
|
Retention Period
|
Statutory/Administrative Code Authority
|
Notification Requirement
|
---|---|---|---|
Jail
| |||
Dockets, daily jail records and
cash books
|
8 years
|
§ 59.27(8), Wis. Stats.
|
N
|
Check book, commissary records
|
7 years
|
W
| |
Inmate meal records
|
7 years
|
W
| |
Inmate request forms
|
7 years
|
W
| |
Bond receipts
|
8 years
|
§ 59.27(8), Wis. Stats.
|
W
|
Inmate files, disciplinary forms,
Huber work records, information sheet, visitation card, mail card,
court orders, jail and Huber rules, correspondence papers
|
8 years after release of inmate
|
§ 59.27(8), Wis. Stats.
|
W
|
Medical records
|
8 years
|
§ 59.27(8), Wis. Stats.
|
W
|
Daily jailer log
|
8 years
|
§ 59.27(8), Wis. Stats.
|
W
|
Sign in/out sheets
|
8 years
|
§ 59.27(8), Wis. Stats.
|
W
|
Daily inmate roster
|
8 years
|
§ 59.27(8), Wis. Stats.
|
W
|
Maintenance logs
|
8 years
|
§ 59.27(8), Wis. Stats.
|
W
|
Daily jail log
|
8 years
|
§ 59.27(8), Wis. Stats.
|
W
|
Inmate photos and photo records
|
8 years
|
§ 59.27(8), Wis. Stats.
|
W
|
Booking sheet
|
Permanent
|
N/A
| |
Dispatch
| |||
Radio logs
|
7 years
|
W
| |
Shift logs
|
7 years
|
W
| |
Audio tapes*
|
120 days
|
W
| |
Patrol
| |||
Incident reports
|
10 years
|
§ 59.27(8), Wis. Stats.
|
W
|
Evidence records
|
10 years
|
§ 59.27(8), Wis. Stats.
|
W
|
Wisconsin accident report
|
8 years
|
§ 59.27(8), Wis. Stats.
|
W
|
Work schedules
|
7 years
|
W
| |
Uniform traffic
|
1 year after closed, disposed or voided
|
W
| |
Vehicle maintenance records
|
Life of equipment
|
W
| |
Civil process papers
|
7 years
|
W
| |
Incident photographs/ negatives
|
10 years
|
§ 59.27(8), Wis. Stats.
|
W
|
NOTES:
| |||
* For the purposes of this section,
"audio tapes" shall include all recordings of communications made
through the county-wide 911 dispatch system.
|
Type of Record
|
Retention Period
|
Statutory/Administrative Code Authority
|
Notification Requirements
|
---|---|---|---|
Obsolete documents per-taining to chattels,
including final books of entry
|
6 years
|
§ 59.43(12), Wis. Stats.
|
W
|
Plats
|
Permanent
|
N/A
| |
Assessors plats
|
Permanent
|
N/A
| |
Aerial photographs
|
Until superseded
|
N
| |
Certified surveys; plats of survey
|
Permanent
|
N/A
| |
Final real property assessment roll
|
15 years; no assessment roll containing forest
crop acreage may be destroyed without prior approval of the Secretary
of Revenue
|
§ 59.52(4)(b), Wis. Stats.
|
N
|
Deeds, mortgages, maps; instruments of writing
authorized by law and indexes of the same
|
Permanent
|
§ 59.43(1), Wis. Stats.
|
N/A
|
UCC statewide lien system (computer)
|
Permanent
|
§ 409.410, Wis. Stats.
|
N/A
|
Marriage, death and birth records and indexes
|
Permanent
|
§ 59.43(1)(h), Wis. Stats.,
|
N/A
|
1/4 section maps
|
Until next set of maps is received
|
W
| |
Military discharges
|
Permanent
|
N/A
| |
Tax receipts; other records from Treasurer
|
15 years
|
§ 59.52(4)(a)14 Wis. Stats.
|
W
|
UCC Form 11, hard copy
|
2 years
|
N/A
| |
U.S. Geological Survey of maps is received
|
Until next set
|
W
| |
Section corner monument location documentation
|
Permanent
|
§ 59.45(1)(a), Wis. Stats.
|
N/A
|
Financing statements
|
5 years from date of filing or from continuation
of filing
|
§ 406.403, Wis. Stats.
|
W
|