[HISTORY: Adopted by the Board of Selectmen of the Town of Madison 2-18-1987; printed as last amended 5-12-1997. Subsequent amendments noted where applicable.]
Editor's Note: An interim amendment to this policy was adopted 8-27-1991.
This document outlines the duties of the Road Commissioner and the Selectmen's responsibilities and authority for maintaining public ways.
The Road Commissioner will be in charge of the repair of all highways and bridges within the Town under the direction of a majority of the Selectmen (23 M.R.S.A. § 2701).
The Road Commissioner will give bond to the satisfaction of the Selectmen and be responsible to them for the expenditure of money and discharge of his duties generally.
The Road Commissioner under the direction of a majority of the Selectmen, has the authority to employ the necessary personnel and equipment and purchase material for the repair of highways and bridges.
The Road Commissioner must plan ahead and discuss all repair, maintenance and other projects with the Selectmen. He must develop a work schedule detailing the work to be done, a cost estimate for the work, and the location of the work projects. This schedule will be adhered to except in emergency situations such as snowstorms or other unpredictable occurrences.
In case of sudden injury to ways or bridges, the Road Commissioner must, without delay, repair them. In these emergency cases, prior approval from the Selectmen is not required. However, the Road Commissioner must file a detailed report the next business day after the emergency repair is completed. For this purpose, and emergency is defined as any incident which could immediately endanger life and/or property (23 M.R.S.A. § 3201).
The Road Commissioner will inspect Town ways in Madison each year and report to the Selectmen the status of the Town ways and needed repairs.
All projects, including but not limited to winter sand, tarring, road repairs and construction, will be done only after the Road Commissioner submits a detailed budget of the project to the Selectmen. The Selectmen will approve or disapprove all projects.
When any ways are blocked or encumbered with snow, the Road Commissioner will remove the snow in a manner directed by the Selectmen (23 M.R.S.A. § 3201). The Road Commissioner will also direct removal of brush and loose obstructions from Town ways that impede travel.
The Road Commissioner will be responsible to the Selectmen for the expenditure of money.
The Road Commissioner will settle his account in detail annually on or before the 30th of June. This will be contained in the annual report (23 M.R.S.A. § 2703). The Road Commissioner will participate in the budget process for determining appropriations for the coming year.
The Road Commissioner will maintain a complete and detailed maintenance log on all Town vehicles and equipment. These logs will be submitted to the Selectmen for monthly review.
The Road Commissioner and all employees of his Department, both full- and part-time, will maintain and sign weekly time cards for all hours worked for the Town. The Road Commissioner and employees shall work only those hours necessary to maintain Town ways and equipment as required by these guidelines.
The Road Commissioner will document and approve all bills and specify to what project or equipment accounts these bills are charged.
When the amount appropriated for road repairs is not sufficient, the Road Commissioner may, with the written consent of the Selectmen, employ Townspeople to perform the necessary work to an amount not exceeding 15% of the amount so appropriated (23 M.R.S.A. § 2705).
Only Town-owned vehicles and equipment will be stored or serviced in the Town Garage unless otherwise approved by the Selectmen.
The use of Town vehicles or equipment on statutory private ways (public easement) is prohibited, unless the use is approved in advance by the Selectmen. The use of Town equipment for private purposes is prohibited.
If a majority of the Selectmen determines that a condition exists which creates a hazard and renders a way unsafe for motor vehicle traffic, they will give the Road Commissioner written notice of the condition and order to remedy the situation within 24 hours. If the Road Commissioner fails to act as directed, a majority of the Selectmen may take any steps necessary to eliminate the safety hazard.
The Road Commissioner will follow all Town ordinances and policies as they relate to the operation of the Highway Department.