A.
There are two types of meetings other than public
hearings. The meetings consist of regular monthly meetings and special
meetings. The latter are held to transact business or to permit the
Commission to develop rules or procedures for the administration of
the district with respect to establishing new guidelines for architectural
renovations, or discuss any function or topic allowed or required
by local ordinance or the Connecticut General Statutes. All Meetings
are open to the public, except when in closed session. The State Freedom
of Information Act outlines procedures to follow.
B.
Frequency--schedule.
(1)
Regular meetings shall be held monthly when necessary.
(2)
Special meetings shall be on an as needed basis. Meeting
notices shall be posted with the Borough Clerk at least 24 hours prior,
stating time, place, and business to be transacted. No other business
except that posted on the notice shall be considered at special meetings.
The Chairperson, or majority of sitting members may, when deemed expedient
or necessary, call a special meeting for the purpose for transacting
any business designated in the call.
A.
Frequency. Public hearings shall be held:
(1)
Upon receipt of an application for a Certificate of
Appropriateness.
(2)
To conduct such business as outlined in the State
Statutes governing historic districts.
(3)
At the discretion of the Commission when significant
concerns or questions arise relating to the administration of the
district.
(4)
To adopt or revise the Rules and Procedures of the
Commission.
(5)
To adopt new properties into the Historic District.
B.
Public hearings for certificate of appropriateness.
C.
Conduct of public hearings involving certificate of
appropriateness. Any applicant may appear in person, or be represented
by an agent, or by attorney at the hearing.
A.
All Commission meetings shall be open to the public and conducted in accordance with the State Freedom of Information Act, Connecticut General Statutes, Section 1-7 et seq.
B.
A majority of the voting membership of the Commission
(three) shall constitute a quorum, and the number of votes necessary
to transact business shall be a majority of the members of the Commission
present.
C.
The voting on all questions coming before the Commission
shall be by voice vote of the members.
D.
The order of business at meetings shall be:
E.
The order of business at a public hearing portion
of the meeting for a Certificate of Appropriateness shall be:
(1)
The Chairperson shall give a statement of the application.
(2)
The applicant shall give a detailed description of
the application as well as present any supporting evidence such as
blueprints, drawings, specifications as to materials, etc.
(3)
Upon completion of the presentation, the Commission
shall have the opportunity to question the applicant.
(4)
After questions by the Commission, the Chairperson
shall ask for supporting testimony or comments of interested parties.
(5)
The Commission shall then have the opportunity to
question those in support of the application.
(6)
Upon the close of hearing supporting comments, the
Chairperson shall ask for comments by those in opposition to the application.
(7)
The Commission shall then have the opportunity to
question those in opposition to the application.
(8)
The Commission may allow for responses by the applicant
to the comments of the opponents of the application.
F.
To maintain an orderly process, each side shall proceed
without interruption by the other. Each individual authorized to speak
shall give his name and address prior to commenting on a particular
issue.
A.
The proceedings for each application, in addition
to minutes taken by the Clerk/Secretary, may be recorded by a sound
recording device.
B.
Additional material or correspondence presented to
the Commission during the course of the hearing shall be recorded
in an orderly manner and retained as potential evidence.
