The Chief Financial Officer shall have the duty
to audit, warrant and make recommendations on all claims and bills.
[Amended 9-3-1997 by Ord. No. 97-5]
At least seven days prior to the next immediate
formal meeting of the Township Committee, the bill or claim duly certified
shall be presented to the Municipal Clerk for inclusion in the agenda
of said meeting of the governing body, and it shall be the duty of
the Clerk to examine all bills or claims submitted for payment in
order to ascertain if proper administrative procedures have been followed.
All claims or bills to be considered by the governing body shall be
listed systematically without preference, and said list shall be made
available to every member of said governing body at least two full
days prior to formal action by that body.
Claims shall be considered by the governing
body, which shall approve the same, except that said governing body
may reject any claim presented to it, stating the reason for such
rejection. Any disapproved claim shall be referred back to the Municipal
Clerk with such instructions as the governing body may give at the
time of disapproval.
It shall be the duty of the Municipal Clerk
to record all claims in the official minutes or through an appropriate
claims register, indicating that the governing body has by formal
action approved the same, with appropriate record as to any claims
disapproved or rejected. All records pertaining to approved and disapproved
bills or claims shall be available for public inspection.
[Amended 9-3-1997 by Ord. No. 97-5]
After the Clerk has certified that the claims
have been approved, he shall turn the same over to the Treasurer or
other Chief Financial Officer, who shall forthwith prepare the necessary
checks for the payment thereof, which checks shall be signed by those
persons authorized by resolution adopted by the governing body. After
preparing checks for the payment of claims, he shall record them in
proper books of account and thereafter mail the checks to the claimants.