[Amended 2-13-2012 by Ord. No. 2012-2]
There shall be an office of the Clerk, the head of which shall
be the Town Clerk. The Clerk shall be appointed by the Council and
prior to appointment shall be qualified by training and experience
to perform the duties of the office and must hold a registered municipal
clerk certificate. The Clerk shall serve for a term of three years
and receive such compensation as shall be provided by ordinance.
Within the Office of the Clerk there shall be a Bureau of Vital
Statistics, which shall maintain and administer matters concerning
vital statistics, including births, deaths and marriages in accordance
with state law, and receive applications for and issue marriage licenses
pursuant to law.
The Clerk shall serve as Clerk of the Council. He shall attend
all meetings of the Council and of Council committees when required
by the Chairman thereof and shall keep the minutes of the proceedings
of the Council and of such committees. The minutes of each meeting
of the Council shall be signed by the officer presiding at the meeting
and by the Clerk.
The Clerk shall have custody of and shall safely keep all records,
books and documents of the Town, except those committed by Charter
or ordinance to any other office or transferred thereto by the Manager.
He shall, upon request and the payment of the fees prescribed therefor
by the Council for the use of the Town, furnish a certified copy of
any such paper in his custody, under the corporate seal of the Town.
The Clerk shall cause the Corporate Seal of the Town to be affixed
to instruments and writings when authorized by ordinance or resolution
of the Council or when necessary to exemplify any document on record
in his office or to certify any act or paper which, from the records
in his office, shall appear to have been a public act of the Town
or a public document. He shall not affix the Seal or cause or permit
it to be affixed to any other instrument or writing or other paper,
unless required by law or ordinance.
The Clerk, subject to the supervision of the Manager, shall:
A. Be the depository for and custodian of all official surety bonds
furnished by or on account of any officer or employee, except his
own bond, which shall be placed in the custody of the Treasurer; of
all insurance policies upon or with respect to risks insured for the
benefit of the Town or to protect it against any claim, demand or
liability whatsoever; and of all formal contracts for work, labor,
services, supplies, equipment and materials to which the Town may
be a party.
B. Be the depository for and custodian of all performance bonds running
to the Town as obligee, or any other form of security, given by any
contractor, subdivision developer or other persons on account of work
done or to be done in or for the Town.
C. Have custody of all leases of property owned by the Town.
D. Report to the Manager annually, at such time as the Manager may require,
on the coverage, expiration date and premium of each surety bond and
contract of insurance, the nature and terms of outstanding leases,
the rent reserved by each and their respective expiration dates.
No rule or general regulation made by any department, officer,
agency or authority of the Town, except such as related to the organization
or internal management of the Town government or a part thereof, shall
take effect until it is filed with the Clerk. The Clerk shall maintain
a current compilation of all such rules and regulations, which shall
be available for public inspection in his office during business hours.
In addition to such other functions, powers and duties as may
be prescribed by the Charter and ordinances and subject to the supervision
and direction of the Manager, the Clerk shall:
A. Perform all of the functions required of Town Clerks by the General
Election Law (Title 19 of the Revised Statutes) and any other law
or ordinance.
B. Administer the provisions of the Town ordinances with reference to
the licensing of occupations and activities for which licenses are
required by law or ordinance to be obtained from the Clerk, including
dog licenses.
C. Issue certificates as to approval of land subdivisions by the Planning
Board or the Council, pursuant to N.J.S.A. 40:55D-56.
D. Have such other, different and additional functions, powers and duties
as may be prescribed by law or ordinance, or delegated to him by the
Manager.
There shall be a Deputy Clerk of the Town appointed by the Manager.
The Deputy Clerk shall:
A. Assist the Clerk in the performance of his duties.
B. Whenever the Office of the Clerk shall be vacant or unfilled, or
the Clerk shall be absent from the Town or unable to serve by reason
of disability or otherwise, the Deputy Clerk shall have all the powers
to perform all the duties vested in the Clerk.