[Adopted 1-14-2009 by Ord. No. 561]
It is the policy of the Borough to require the presence of a
designated employee when public records are examined and inspected
and to charge reasonable fees for duplication of public records of
the Borough. The Borough of Freedom designates the Borough Administrator
as responsible for assuring compliance with the Pennsylvania Right-to-Know
Law, in accordance with the following guidelines;
The Borough Administrator is hereby appointed as the Open Records
Officer, and he/she may designate certain employee(s) to process public
record requests.
The Open Records Officer is responsible for minimizing, where
possible, the financial impact on the Borough regarding the resources
utilized in the receipt and processing of public record requests and
the retrieval and copying of public records.
The designated employee shall make a good-faith effort to determine
whether each record requested is a public record.
If access to the public record requested is approved, the public
record shall be available for access during the regular business hours
of the Borough. The designated employee shall cooperate fully with
the requester while also taking reasonable measures to protect Borough
public records from the possibility of theft and/or modification.
The presence of a designated employee is required when public records
are examined and inspected.
In the event the estimated cost of fulfilling a request submitted
under this article is expected to exceed $100, the designated employee(s)
shall obtain 50% of the expected cost in advance of fulfilling the
request in order to avoid unwarranted expense of Borough resources.
This article shall be posted conspicuously at the Borough Administration
Building.
This article shall take effect on January 1, 2009, and all other
ordinances relating to public access to records are repealed.