These rules and regulations are formulated to provide each department
with a guideline which will assist in the preparation, comprehension
and submission of travel requests and vouchers.
Pursuant to § 77-b of the General Municipal Law of
the State of New York, the Common Council does hereby delegate to
the Board of Managers the power to authorize any officer or employee
of the City of Cohoes to attend an official or unofficial convention
or conference or school for the betterment of municipal government
if, in its judgment, it is believed to be of benefit to the City of
Cohoes.
Nothing herein shall be construed to preclude the Common Council,
by a majority vote of its member from authorizing its members, other
officers or employees of the City of Cohoes to attend such conventions,
conferences or schools.
Only expenses that are actual, necessary and reasonable will
be reimbursed in accordance with established guidelines.
Reimbursement for registration fees shall be made with prior
Mayoral approval.
The rules of reasonableness, necessity and actuality regarding
any expenses have been established by law, and all claims will be
viewed with these criteria. Claims which appear incomplete or inconsistent
with the above rules will be reduced accordingly.
The City Comptroller shall audit and reimburse payment of expenses.
No such person shall be entitled to any compensation for the
time spent in attending such a convention, conference or school, except
that no deduction shall be made from the salary of a person so attending
because of such attendance.
Denial of reimbursement shall occur:
A. For employees who do not submit required and appropriate documentation
of expenses incurred sufficient to enable the proper audit of the
claim.
B. For expenses incurred that are not actual and necessary and incurred
in connection with the properly authorized official travel.