[HISTORY: Adopted by the Mayor and Council of the Borough of South River 10-12-2010 by Ord. No. 2010-28. Amendments noted where applicable.]
No person, persons, firm, corporation or entity shall permit any outdoor special event within the Borough of South River without having first obtained a license from the Borough of South River in the manner and upon the conditions hereinafter set forth.
[Amended 12-16-2013 by Ord. No. 2013-28]
All applications for such licenses shall be directed to the Mayor and Borough Council of South River and shall clearly state in writing the following information:
The type of outside special event.
The number of admission tickets to be sold, if any, and approximate capacity of all lands and/or buildings to be used in conjunction with said outside special event.
The address and amount of space and plan of the area where said outside special event would take place.
The number of entrances to be open for admittance to the area in which the outside special event is to take place, including but not limited to the number of entrances to any building, if any should be used, and to any seating areas or arenas.
The number of staff, including security personnel, and, in addition, setting forth what each staff position shall be responsible for.
The address of any parking facilities to be used along with the number of vehicles to be parked at said parking facility.
The number of sanitary facilities for the people expected, including but not limited to the location of said sanitary facilities.
The number and placement of trash, litter and recyclable receptacles for outside performances and outside special events, including whose responsibility it shall be for the collection and removal of said receptacles.
The dates and times the outside special events shall take place.
Any and all such other relevant information as the Business Administrator, Police Department, Board of Health, Fire Department and/or Code Enforcement Officer shall require.
If the outside special event is being conducted by a company other than that which owns the property, a letter of consent from the property owner allowing said company to use the property.
Signature by the applicant or, if an organization, firm or corporation, by an individual authorized to sign on its behalf. The application shall be notarized.
In addition to the information requested by the application as set forth in this chapter, the following items shall be required for issuance of a license, upon favorable review of the application:
The applicant shall furnish evidence of a public liability insurance policy, in an amount not less than $500,000 for one person and $1,000,000 for any one accident, which shall be in force and effect at the time during which the special event will be operating. The applicant shall provide an insurance certificate in conjunction therewith in the amounts set forth herein for any one person or any one accident which shall name the Borough of South River as additional insured and the certificate of same shall be filed with the Borough Clerk at least seven days prior to the event.
If the applicant has previously held an outside special event where the Borough of South River was required to clean up and remove litter, trash, and rubbish from the grounds used and/or streets adjacent to the premises, the applicant shall furnish to the Borough a good and sufficient bond in the sum of $2,500, on condition that it will leave the streets of the Borough in as good a condition as it found them and that it will immediately clean up and remove any litter, trash and rubbish from the grounds used and streets adjacent thereto.
The applicant shall submit to the Borough Clerk any Legalized Games of Chance Control Commission applications required for raffles which will be held at the event.
The applicant shall furnish sufficient evidence of current inspections of any rides and/or safety equipment to be used at the outside special event, if any.
The applicant shall furnish sufficient evidence indicating compliance with Chapter 287 of the Borough Code with respect to solid waste, said evidence to include but not be limited to placement of recyclable containers, pickup of recyclables and whose responsibility it shall be for compliance with Chapter 287.
Upon receipt of an application as set forth above, the Borough Clerk shall immediately provide the Business Administrator, Police Department, Board of Health, Fire Department and Code Enforcement Officer with a copy of the application for review and/or approval.
Upon receipt of an application, the said department heads shall review the application and recommend approval or denial of the application setting forth reasons for the recommendation and forwarding it to the Borough Clerk within 10 days of receipt thereof.
Upon receipt by the Borough Clerk of the recommendations, same shall be provided to the Mayor and Council for official action with respect to granting or denying a permit for the special event.
The Mayor and Borough Council shall act upon an application within 15 days of presentation of all of the reports by the Borough Clerk, and the applicant shall be notified of such action within three business days thereafter.
The Mayor and Borough Council may, as a condition of approval of any application, require additional staffing or other conditions to ensure the safety of the patrons, Borough residents and the public.
All outside special events shall operate between the following hours only:
An application fee as provided in Chapter 155, Fees, shall be paid by the applicant at the time of application to defray any and all costs in the processing of the application.
Nothing in this chapter shall be construed in any fashion whatsoever as limiting the liability of those responsible for the management and operations of the event, including the employment of adequate personnel for security, safety, health and sanitation.
[Amended 12-16-2013 by Ord. No. 2013-28]
Any person, partnership, corporation and/or entity violating any provision of this chapter, upon conviction, shall be subject to the penalties provided in Chapter 1, Article I, General Penalty. A separate offense shall be deemed for each and every day said violation exists. Should any person, partnership, corporation and/or entity fail to obtain a special events permit prior to holding a special event as defined herein, the minimum penalty shall be $500.