This chapter is authorized by § C-7K(7) of the Town
Charter.
Any member of the Town Council, Planning Commission, and any
other committee may participate in any regular or special meeting,
including the making or seconding of any motion and casting votes
by remote electronic access (including, by way of example, a speaker
telephone or video-conferencing equipment) if unavoidable circumstances
prevent that individual from being physically present at such meeting,
subject to the remaining provision of this chapter. Participation
by remote electronic access shall not be available to members of the
Board of Adjustment or Planning Commission when public hearings are
being held before those bodies.
No member of the Town Council, Planning Commission, or any other
committee shall be authorized to participate in a meeting by remote
electronic access unless:
A. There is physically present in the place where the meeting is being
held a sufficient number of members of the Town Council, Planning
Commission, or other committee to constitute a quorum.
B. The meeting is being presided over by a member of the Town Council,
Planning Commission, or other committee, who is physically present
at the place where the meeting is being held.
C. All persons present at the place of the meeting (including members
of the public in attendance) can hear and speak to the person(s) participating
by remote electronic access, and the person(s) participating through
remote electronic access can hear and speak to all persons present
at the place of the meeting, and to any other individual participating
in the meeting by remote electronic access.
D. Not more than two members of the Town Council, Planning Commission,
or other committee may participate by remote electronic access in
any one meeting.
E. Notice of intent to participate by remote electronic access shall have been provided or waived in accordance with §
17-4.
F. The member(s) participating in the meeting by remote access are in
continuous communication with those present at the meeting throughout
the entire meeting, unless the loss of remote electronic access is
due to technical difficulties beyond the control of the member(s).
The member(s) will be recorded as having participated in the meeting
for the time the member(s) was/were connected. Member(s) cannot participate
by remote electronic access if the connection is not made prior to
the start of the meeting.
G. During any meeting when a member participates by remote electronic
access, all votes shall be taken by roll call.
H. A copy of all documents being reviewed, discussed, or adopted by
the Town Council, Planning Commission, or other committee shall be
available to the member(s) participating by remote electronic access.