[R.O. 2009 §3.08.220; Ord. No. 4032 §8(part), 1979; Ord. No. 4822, 12-1990; Ord. No. 5426 §III, 10-2001]
All purchases of equipment, supplies and contractual services
and all sales of personal property which have become obsolete or surplus,
any of which individually have estimated values of less than ten thousand
dollars ($10,000.00), shall be made in the open market, with or without
newspaper advertisement, with the consent and approval of the City
Manager.
[R.O. 2009 §3.08.230; Ord. No. 4822, 12-1990]
In the event only one (1) vendor source is available, either
due to the nature or brand name of the specific item(s) or service(s)
to be purchased, said purchase shall not require more than a single
bid, provided any such purchase is considered vital to continued service
delivery. In all other cases, open market purchases shall be based
on at least three (3) competitive bids. Purchases shall be awarded
to the lowest and best bidder and sales of personal property shall
be made to the highest bidder based on competitive bidding.
[R.O. 2009 §3.08.240; Ord. No. 4032 §8(2), 1979; Ord. No. 4822, 12-1990]
A. The
City Manager may direct the head of the using agency or the agent
to solicit bids by:
1. Direct mail requests to prospective vendors or buyers, or
2. Telephone quotes from prospective vendors or buyers, or
3. Electronic mail or facsimile quotes from prospective vendors or buyers,
or
4. Public notice posted on the bulletin board of City Hall.
B. Whenever
the direct mail or telephone solicitation options of this Section
are authorized, the City's vendor file applicable to either the purchase
or prospective sale shall be utilized. Reasonable efforts shall be
made to solicit bids from and give preference to local vendors.
[R.O. 2009 §3.08.250; Ord. No. 4032 §8(3), 1979; Ord. No. 4822, 12-1990]
The agent shall keep a record of all open market purchases or
sales of personal property submitted in competition thereon and all
such records shall be open to public inspection. A monthly report
shall be made to the City Council of purchases made under this Section,
not previously approved, of major operational expenses of capital
items.