[Adopted 5-9-2005 by Ord. No. 05-91]
This article is adopted to promote and protect the public health,
safety and general welfare by mitigating the adverse effects arising
from the assembly of large numbers of people for special events on
premises which are not regularly used, designed and equipped with
facilities for the assembly of large numbers of people or from the
assembly of large numbers of people for special events in localized
areas of the Village which do not have the facilities or infrastructure
to accommodate the assembly of large numbers of people. These regulations
are intended to lessen traffic congestion and unsafe traffic and parking
conditions; to provide for appropriate health and sanitation facilities;
to ensure proper levels of safety and emergency services; and to preserve
public peace and order.
As used in this article, the following terms shall have the
meanings indicated:
A company of persons gathered together on a premises or in
a localized area of the Village at a single time for more than two
consecutive hours for a specific special event.
An individual, partnership, corporation, firm, company, association,
society or group.
A temporary entertainment or amusement activity, contest,
race or tournament of any kind, picnic, parade, festival or fair that
is not ordinarily conducted on a daily or normal use basis where it
is reasonably expected that the number of persons assembling will
exceed the maximum seating capacity of existing buildings and structures
on the premises or will substantially exceed the average normal patronage,
use and traffic generation of a localized area of the Village.
The following shall be exempt from this article:
A.
Any permanently established stadium, field, arena, auditorium or
other permanently established building and structure for assembly
for special events for which it is reasonably anticipated that the
number of persons assembling at any one time will not exceed the permanent
maximum seating capacity of the building or structure by more than
250 persons or 50%.
B.
Any localized area of the Village, whether on public or private property,
for assembly for a special event for which it is reasonably anticipated
that the number of persons assembling at any one time will not exceed
250 persons.
C.
Special events sponsored by any state or local governmental unit,
agency or authority.
A.
No person shall promote, advertise, organize, manage or conduct a special event which is not exempt under § 6-17 above without first obtaining a special event permit. A separate permit shall be required for each day and each location or venue of a special event.
B.
The maximum number of persons assembling at a special event shall
not exceed the maximum number of persons which can reasonably and
safely assemble at the location of the special event considering the
nature of the event and the location of the event.
C.
If determined necessary, the Village Board may require the following
conditions:
(1)
A fence completely enclosing the proposed location, of sufficient
height and strength to prevent persons in excess of the maximum permissible
number from gaining access to the premises, which shall have at least
four gates, at least one at or near four opposite points of the compass.
(2)
Potable water, meeting federal and state requirements for purity,
sufficient to provide drinking water for the maximum number of persons
to be assembled at the rate of at least one gallon per person per
day.
(3)
Separate enclosed toilets for males and females, meeting state and
local specifications, conveniently located throughout the premises
or area sufficient to provide facilities for the maximum number of
persons to be assembled at the rate of at least one toilet for every
200 females and at least one toilet for every 300 males, together
with an efficient, sanitary means of disposing of waste matter deposited
which is in compliance with all state and local laws and regulations;
a lavatory with running water under pressure and a continuous supply
of soap and paper towels shall be provided with each toilet.
(4)
A sanitary method of disposing of solid waste, in compliance with
state and local laws and regulations, and a plan for collecting all
such waste at least once each day of the assembly and sufficient trash
cans with tight-fitting lids and personnel to perform the task.
(5)
Physicians and nurses licensed to practice in the state sufficient
to provide the average medical care enjoyed by residents of the state
for the maximum number of persons to be assembled at the rate of at
least one physician for every 1,000 people and at least one nurse
for every 1,500 people, together with an enclosed covered structure
where treatment may be rendered, containing separately enclosed treatment
rooms for each physician, and at least one emergency ambulance available
for use at all times.
(6)
If the special event is to continue during hours of darkness, illumination
sufficient to light the entire area of the assembly at the rate of
at least five footcandles, but not to shine unreasonably beyond the
boundaries of the enclosed location of the premises.
(7)
A parking area inside of the premises sufficient to provide parking
space for the maximum number of persons to be assembled at the rate
of at least one parking space for every four persons and/or upon separate
premises within 1,000 feet of the special event premises, or upon
premises located more than 1,000 feet away from the special event
premises, provided that the permittee provides a vehicular shuttle
service to and from such away parking area which operates in fifteen-minute
round-trip intervals at all times during the event and continuing
for 30 minutes following the close of the special event on any day.
All temporary parking facilities for special events shall be maintained
free of dust or mud, and all dirt or mud tracked onto the public right-of-way
shall be cleared and removed within two hours following the close
of the special event on any day. The Public Works Department shall
only post temporary parking-related regulations on public streets
for special events if determined necessary by the Village Administrator
or Village designee for public traffic safety or as may be directed
by the Village Board within the permit approval process.[1]
(8)
Security guards, either regularly employed, duly sworn, off-duty
state peace officers or private guards, licensed in the state, sufficient
to provide adequate security for the maximum number of persons to
be assembled at the rate of at least one security guard for every
750 people.
(9)
Fire protection, including alarms, extinguishing devices and fire
lanes and escapes, sufficient to meet all state and local standards
for the location of the special event as set forth in the Wisconsin
Administrative Code and local ordinances, and sufficient emergency
personnel to efficiently operate the required equipment.
(10)
All reasonably necessary precautions to ensure that the sound of
the assembly will not carry unreasonably beyond the boundaries of
the location of the special event.
(11)
A bond, filed with the Village Clerk-Treasurer, either in cash or
underwritten by a surety company licensed to do business in the state,
in an amount of not less than $5,000, or as otherwise directed by
the Village Board, which shall indemnify and hold harmless the Village
or any of its agents, officers, servants and employees from any liability
or causes of action which might arise by reason of granting a permit
and from any cost incurred in cleaning up any waste material produced
or left by the special event.
A.
A permit application shall be filed with the Village Clerk-Treasurer
not less than 60 days prior to the date of the special event.
B.
The application shall contain and disclose the following information:
(1)
The name, address and telephone number of the person or persons who
are promoting, managing, sponsoring and/or operating the special event.
If the special event is promoted, managed, sponsored or operated by
different persons, each shall sign the application upon oath or affirmation
that the statements and information contained therein are true and
correct to the best of their knowledge.
(2)
The address and legal description of all property upon which the
special event is to be held or which is to be used in connection with
the special event and a site plan, to scale, showing the location
of buildings, structures and facilities to be used in connection with
the event; adjacent streets; primary and auxiliary parking and vehicular
access; pedestrian access; and, if applicable, the location of proposed
emergency services. If the special event is to be conducted in part
on public grounds or streets, the location, nature and extent of use.
(3)
The nature or purpose of the special event.
(4)
The date or dates of the special event and the hours of the special
event.
(5)
The maximum number of persons which the applicant(s) shall permit
to assemble at any time, not to exceed the maximum number of persons
which can reasonably and safely assemble at the location of the special
event considering the nature of the event and the location of the
event.
(6)
The maximum number of tickets to be sold, if any, on each day.
(7)
Plans to limit the number of people allowed to assemble, including
but not limited to fencing, gates, barricades, access points and the
like.
(8)
Plans for supplying potable water, including the source, amount available
and location of outlets, if applicable.
(9)
Plans for providing toilet and lavatory facilities by number, location
and type, if applicable.
(10)
Plans for providing medical facilities and emergency services, showing
locations and the names and addresses of medical personnel and emergency
service providers, if applicable.
(11)
Plans to illuminate the special event area, including the source,
power and location of lamps, if applicable.
(12)
Plans for parking, including number and location of parking spaces
and parking management plans, including interior vehicular circulation,
if applicable.
(13)
Plans for holding, collecting and disposing of trash and solid waste.
(14)
Plans for providing security, including the number of guards, their
deployment and their names, addresses, credentials and hours of duty,
if applicable.
(15)
Plans for fire protection, including the number and type of protective
devices, including alarms and extinguishers and the personnel available
to operate the equipment, if applicable.
(16)
Plans for sound amplification and control, including the number,
location and power of amplifiers, if applicable.
(17)
Plans for food and beverage concessions, including the type of concession
structures, locations and the names and addresses of vendors and their
license or permit numbers.
C.
The application for a special event permit shall be processed within
30 days upon receipt of a complete application. Grounds for denial
shall include false or misleading information, interference with or
conflict with another previously approved special event permit or
failure to comply with the standards and requirements of this article.
Any applicant who is denied a special event permit or who objects
to a condition or requirement of a special event permit may appeal
to the Village Board by filing a written appeal stating the grounds
for the appeal. The Village shall hear the appeal within 10 days.
If the appeal is denied, the applicant may seek judicial review by
certiorari.
