[R.O. 1993 § 110.240; Ord. No.
786, B15-597, 12-13-1956; CC
1963 Ch. 16 Art. IV § 16-39]
There is hereby established the office of City Treasurer. A
City Treasurer shall be appointed by the City Council for an indefinite
term, at a salary to be established by the City Council.
[R.O. 1993 § 110.260; R.O. of 1938, § 289;
CC 1963 Ch. 16 Art. IV § 16-41]
Before entering upon the discharge of the duties of his/her office, the City Treasurer shall take and subscribe to an oath or affirmation as described in Section 115.020. Within fifteen (15) days after his/her appointment and before entering upon the discharge of the duties of his/her office, the City Treasurer shall execute to the City of Charleston a bond in the sum of ten thousand dollars ($10,000.00), with a good bonding company as surety, conditioned that he/she will faithfully perform all the duties of his/her office, as required by the laws of Missouri governing cities of the Third Class, and the ordinances of the City of Charleston, and that he/she will account for and promptly pay over all monies coming into his/her possession that belong to the City, at the time and in the manner provided by law. When properly executed, said bond, with the Mayor's approval indorsed thereon, shall be filed in the office of the City Clerk who shall record, preserve and safely keep the same.
[R.O. 1993 § 140.390; R.O. of 1938, § 290;
CC 1963 Ch. 16 Art. IV § 16-42]
The Treasurer shall receive and keep all City monies and shall
disburse same to pay the financial obligations of the City. He/she
shall keep a full and accurate account of all monies received and
disbursed on behalf of the City, specifying the date of receipt and
disbursement, from whom received, to whom disbursed, and on what account
received and disbursed. He/she shall keep a separate account of each
fund and the receipts and disbursements related thereto and shall
maintain an accurate record of cash balances in each fund. At the
conclusion of each calendar month, he/she will provide to City Manager
a record showing the receipts and disbursements from each account
and each fund along with a beginning and ending cash balance of each
fund for that month. He/she will make himself/herself available to
discuss any financial transactions with City Council as requested
and will cooperate fully with City Clerk, City Collector, City Manager,
and auditors retained by the City to ensure the proper accounting
and safekeeping o fall monies belonging to the City.
[R.O. 1993 § 140.400; R.O. of 1938, § 291;
CC 1963 Ch. 16 Art. IV § 16-43]
The Treasurer shall report to the Council at its first regular
meeting held in July of each year the amount of receipts and disbursements
of the Treasury during the preceding year, balance remaining to the
credit of each fund and constituting the general balance in the Treasury
on the first day of July; also the amount of bonds maturing in the
succeeding year for the redemption of which provision must be made,
and the amount of money required to pay interest falling due on the
indebtedness of the City during said year.
[R.O. 1993 § 140.410; R.O. of 1938, § 292;
CC 1963 Ch. 16 Art. IV § 16-44]
At the first regular meeting of the City Council held in May
of each year, the Treasurer shall present to the Mayor and Council,
for final settlement, a general statement of his/her accounts for
the past fiscal year. Such statement shall show the amount of all
receipts into the Treasury, and of all payments made by him/her during
such term, the condition of the Treasury on the first day of May and
the balance remaining on that day to the credit of each fund, and
such settlement, when made and approved by the Mayor and Council,
shall be entered of record in the office of the City Clerk.
[R.O. 1993 § 140.420; R.O. of 1938, § 293;
CC 1963 Ch. 16 Art. IV § 16-45]
The Treasurer is hereby expressly prohibited from using, either
directly or indirectly, for his/her own benefit, or that of any other
person, any money, warrants or other obligations of the City in his/her
custody and keeping, and any violation of this provision shall be
deemed an ordinance violation, and in addition thereto, shall subject
him/her to removal from office by the Mayor, with the concurrence
of the City Council.
[R.O. 1993 § 140.430; R.O. of 1938, § 294;
CC 1963 Ch. 16 Art. IV § 16-46]
The Treasurer and City Clerk shall have free access to each
other's office for the inspection of all books, accounts and papers,
which they respectively contain, and free access to all accounts and
papers as concern any of their duties.
[R.O. 1993 § 140.460; R.O. of 1938, § 299;
CC 1963 Ch. 16 Art. IV § 16-49]
No City warrant, for payment of money from the City Treasury,
shall be issued or delivered by the City Clerk to any one who is indebted
to the City for taxes, license, or upon any account, whatever, until
such license, tax or claim, shall be paid or discharged. And the City
Clerk is hereby authorized to call upon the City Collector for all
information necessary to carry this Article into effect, and the books
of the City Collector shall be open at all times for the inspection
of the City Clerk for the purpose of aforesaid.
