[Adopted 11-16-2015 ATM by Art. 12]
The purpose of this by-law is to provide a permanent School Building and Rehabilitation Committee ("SBRC") that shall have continuing responsibility to direct engineering and architectural studies to determine the current physical condition of the Town School Department buildings and to make recommendations to the Town relative to proposed rehabilitation, expansion and/or new construction projects.
There shall hereby be established an SBRC, which shall oversee and supervise the design, construction, reconstruction, major alteration, renovation, enlargement, major maintenance, demolition, and removal of Town School Department buildings as provided in this by-law.
A. 
Voting Members. The SBRC shall be comprised of seven members, or where specified, their designees, all of whom shall be registered voters of the Town of Dedham, and all serving on the SBRC without compensation, as follows:
(1) 
Two School Committee members, or designees.
(2) 
One Board of Selectmen member, or designee.
(3) 
One Finance and Warrant Committee member, or designee.
(4) 
Three Members-at-Large appointed by Town Moderator, whose appointments shall be made consistent with the appointment goals identified in 963 CMR 2.10(3)(b) and (e) to provide a broad range of expertise and perspective, and which appointment(s) may, but need not, include a parent of a child enrolled in the Town's school system at the time of such appointment(s).
B. 
Ex Officio Members.
(1) 
Persons holding the following offices shall be considered ex officio members of the Committee, with a voice but no vote, and therefore shall not count towards the quorum required for the SBRC to take action under the Open Meeting Law:
(a) 
Town Manager, or Town Manager's designee;
(b) 
Superintendent of Schools; and
(c) 
Principal of the affected school for the duration of the project involving that school.
(2) 
Further, for each project, the SBRC may designate temporary ex officio members or staff, with the approval of the Town Manager, or other Town residents with particular expertise to advise the Committee, solely and exclusively in an advisory capacity, related to a particular project. The SBRC may also consult with, and seek participation from, other Town employees with applicable expertise, including but not limited to: (i) building maintenance and engineering staff; (ii) finance and procurement staff; (iii) school system administrators; (iv) school business management staff; (v) school system curriculum and programming staff; and (vi) direct student-support staff, such as teachers and counselors.
A. 
Members of the SBRC serving on behalf of multiple-member bodies, or their designees, shall serve for such periods of time as may be authorized by each member's respective multiple-member body in its sole discretion.
B. 
The three Members-at-Large shall be appointed for alternating three-year terms. Pursuant to Section 6-4 of the Town Charter, in making the original appointments under this By-Law, the appointing authority shall designate one Member-at-Large to serve for three years, one Member-at-Large to serve for two years, and one Member-at-Large to serve for one year. Thereafter, vacancies shall be filled for three-year terms, except as otherwise provided below. Upon expiration of a term, Members-at-Large shall continue to serve until a successor has been appointed and qualified. Notwithstanding the foregoing, however, the appointing authority may authorize Member-at-Large to serve for such additional period or periods of less than three years as will allow a Member-at-Large to serve until the completion of a project on which they have participated. When filling any vacancies in the position of a Member-at-Large arising other than by expiration of the term, the appointing authority shall make such appointments for the remainder of the unexpired term or otherwise to continue to provide for alternating terms.
C. 
Ex officio members listed in § 12-35B(1) shall serve for such period(s) as they hold their respective underlying positions and as specified therein. In the case of a Town Manager's designee, such designee shall serve for the period authorized by the Town Manager.
The SBRC shall annually elect among its members a chairperson, vice-chairperson, clerk and such other officers as the SBRC, in its discretion, shall deem necessary and proper.
The SBRC shall be responsible for monitoring the Massachusetts School Building Authority Grant Program application process and advise the Eligible Applicant (as defined under G.L. c.70B, § 2) during the selection and construction of the Approved Project, including but not limited to: initiation and direction of engineering/architectural studies, subject to an appropriation for such purposes, to determine the current physical condition of Town School Department Buildings. Recommendations of the SBRC shall be made to the Town in accordance with applicable law, and after consideration of factors likely to maximize state reimbursement available for school building construction and/or rehabilitation projects.
This By-Law shall take effective on July 1, 2016, at which time the appointment of the four Members-at-Large then in office shall be deemed to have expired, and the size of the SBRC shall be reduced from 11 voting members to seven voting members, and three ex officio members as set forth herein.