The Board shall elect a Chairperson, Vice Chairperson and Clerk
annually at the first meeting of the Board following the Annual Town
Election by majority vote of the permanent members. Each shall serve
until a successor is duly elected. Associate members shall not vote
to elect officers, nor shall they serve as officers.
The Vice Chairperson shall carry out all the duties and powers
of the Chairperson during the absence or unavailability of the Chairperson.
In the event that both the Chairperson and the Vice Chairperson
are absent or unable to participate in a particular matter, then the
permanent Board members present shall elect an Acting Chairperson.
The Acting Chairperson shall carry out the duties of the Chairperson
and shall have all the powers of the Chairperson, but only until such
time as the Chairperson or Vice Chairperson arrives or is able to
participate.
The Administrative Assistant shall be subject to the direction
of the Board and its Chairperson, shall undertake all of the clerical
work of the Board, including all correspondence of the Board, sending
of all notices required by law and the rules and orders of the Board,
receive and scrutinize all petitions and applications for compliance
with the rules of the Board, keep dockets and minutes of the Board's
proceedings, compile all required records, and maintain necessary
files and indices.
The Chairperson of the Board shall designate an associate member
to sit on the Board in case of the absence, inability to act or conflict
of interest on the part of a member. In the event of a vacancy on
the Board, the Chairperson shall designate an associate member to
act as a member until the vacancy is filled by an appointment by the
Board of Selectmen.
A quorum for the purpose of appeals, petitions, applications,
and all other business shall consist of four members.
Regular meetings of the Board shall be held as necessary on
the second Tuesday of the month at 6:00 p.m. in the Sterling Town
Hall, Room 205, or as designated in the meeting notice, or at such
other times determined by the Board at a place specified in the meeting
notice.
Special meetings may be called by the Chairperson or at the
request of two members. Written notice thereof shall be given to each
member at least 48 hours before the time set, except that announcement
of a special meeting at any meeting attended by all members shall
be sufficient notice. Notices of all meetings shall be posted publicly
and advertised, as required by law.