The purchasing procedure in Article I shall not apply to professional services rendered to the municipality by those individuals with professional service contracts as defined in the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.).
A purchase order system shall be instituted.
No employee or official of the Township of Waterford shall incur any liability on the part of the Township of Waterford unless the funds to pay for the services have been pre-encumbered through a properly executed purchase order of the Township.
In case of emergencies, work may be authorized by the appropriate department director, department head or Treasurer, but a purchase order must be obtained no later than the next working day to pre-encumber the funds to pay for these services.
The Treasurer or Qualified Purchasing Agent appointed by the Township is hereby authorized to prepare and sign purchase orders.
The purchase order system shall be operated as follows:
A. 
For all purchase orders under the MCSJ system, requisitions will be generated. All purchase orders will be numbered by the computer system from which they are generated. The Treasurer or Qualified Purchasing Agent appointed by the Township shall be responsible for issuing all purchase orders.
B. 
All purchase orders shall be signed by the Treasurer or Qualified Purchasing Agent appointed by the Township and Township Committee person(s).
C. 
In those cases when the goods or services which are purchased exceed a dollar amount as established by the State of New Jersey Quotation Threshold, then the Treasurer or Qualified Purchasing Agent appointed by the Township shall be responsible for obtaining two quotations, in writing from different qualified vendors for these goods and/or services in accordance with N.J.S.A. 40A:11-6.1. At the time quotations are requested, a copy of the qualified vendor's New Jersey Business Registration shall be requested and subsequently obtained with written quotations. Failure to obtain said business registration will result in a vendor's exclusion from this process.
A. 
The Treasurer or Qualified Purchasing Agent appointed by the Township shall compare the purchase order to the budget appropriation line item. If the balance is sufficient in the budget appropriation, he/she shall sign the purchase order.
B. 
The Treasurer or Qualified Purchasing Agent appointed by the Township is authorized to prepare and process for payment, without signatures of Township Committee, all statutory and contractually obligated payments (i.e., PERS, PFRS annual payments, health insurance invoices, liability insurance invoices, debt payments, property tax overpayments and all recurring monthly bill payments (i.e., utility bills). It is the intent of this section to allow the Treasurer or Qualified Purchasing Agent appointed by the Township to make timely payment of all normally occurring bills of the Township. No checks for payment of any invoices covered by this section shall be issued until duly authorized by a majority of the Township Committee voting on payment.
The original purchase order shall be sent to the vendor for signature. A copy of the signed purchase order shall be filed with all pertinent documentation together with the signed original when returned from the vendor.
A. 
Position created. The position of is hereby created pursuant to N.J.S.A. 40A:11-9.
(1) 
"Qualified Purchasing Agent" shall mean a purchasing agent who is the holder of a certificate issued pursuant to Section 9 of P.L. 1971, c.198 (N.J.S.A. 40A-11-9).
(2) 
The Qualified Purchasing Agent shall maintain all of the qualifications and shall have completed all of the training set forth in N.J.S.A. 40A:11-9.
B. 
Power to award contracts. The Qualified Purchasing Agent shall have the ability to award contracts for the providing of goods or performance of services on all quotations or bids received in excess of 15% of the threshold amount specified by N.J.S.A. 40A:11-3 as per N.J.S.A. 40A:11-6.1(a) only if expressly permitted in the contract specifications. On all contracts of 15% or less of the threshold amount specified by N.J.S.A. 40A:11-3 or less, the shall have the authority to award said contract on behalf of the Township utilizing the procedures set forth in the Local Public Contracts Law and this chapter.
C. 
Authority to solicit bids and requests for proposals. Upon prior authorization by the Mayor and the Township Committee, the Qualified Purchasing Agent shall have the authority to solicit the following:
(1) 
Requests for proposals for contracts between $17,500 and $44,000;
(2) 
Requests for proposals for contracts for the providing of goods or the performance of services in excess of $44,000 which are exempt from public bidding;
(3) 
Bids for contracts which are repetitive in nature, including, but not limited to, uniform rental, radio maintenance, traffic light maintenance and solid waste collection;
(4) 
Bids for contracts for the providing of goods or the performance of services where funding has been previously provided.