The purchasing procedure in Article
I shall not apply to professional services rendered to the municipality by those individuals with professional service contracts as defined in the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.).
A purchase order system shall be instituted.
No employee or official of the Township of Waterford shall incur
any liability on the part of the Township of Waterford unless the
funds to pay for the services have been pre-encumbered through a properly
executed purchase order of the Township.
In case of emergencies, work may be authorized by the appropriate
department director, department head or Treasurer, but a purchase
order must be obtained no later than the next working day to pre-encumber
the funds to pay for these services.
The Treasurer or Qualified Purchasing Agent appointed by the
Township is hereby authorized to prepare and sign purchase orders.
The purchase order system shall be operated as follows:
A. For all
purchase orders under the MCSJ system, requisitions will be generated.
All purchase orders will be numbered by the computer system from which
they are generated. The Treasurer or Qualified Purchasing Agent appointed
by the Township shall be responsible for issuing all purchase orders.
B. All purchase
orders shall be signed by the Treasurer or Qualified Purchasing Agent
appointed by the Township and Township Committee person(s).
C. In those
cases when the goods or services which are purchased exceed a dollar
amount as established by the State of New Jersey Quotation Threshold,
then the Treasurer or Qualified Purchasing Agent appointed by the
Township shall be responsible for obtaining two quotations, in writing
from different qualified vendors for these goods and/or services in
accordance with N.J.S.A. 40A:11-6.1. At the time quotations are requested,
a copy of the qualified vendor's New Jersey Business Registration
shall be requested and subsequently obtained with written quotations.
Failure to obtain said business registration will result in a vendor's
exclusion from this process.
The original purchase order shall be sent to the vendor for
signature. A copy of the signed purchase order shall be filed with
all pertinent documentation together with the signed original when
returned from the vendor.