Any person claiming payment from the Township shall present a detailed bill of demand along with a signed Township purchase order to the Treasurer or Qualified Purchasing Agent appointed by the Township on or before the second Monday preceding a scheduled meeting of the Township Committee. The certificate of claimant appearing on the purchase order must be executed prior to payment in order for the bill to be considered for payment, except for bills meeting the criteria set forth in §
59-7B. Bills received after this date shall not be processed for payment until the next month's scheduled first meeting of the Township Committee, unless a Township Committee person shall otherwise direct.
The Township shall verify that the goods or services for which
a purchase order has been prepared have been provided and/or received
in a satisfactory manner. Upon verification that all goods and services
have been provided and/or received by the appropriate department;
the department head shall sign the purchase order.
A bill list shall be presented to the Township Committee, which
shall approve the same by roll call vote, except that the Township
Committee may reject any bill presented, and state the reason for
such rejection. Any rejected bill shall be referred to the Treasurer
or Qualified Purchasing Agent appointed by the Township with such
Instructions as the Township Committee may give at the time of disapproval.
It shall be the duty of the Township Clerk to record the total
amount of all bills in the official minutes and keep a detail of all
bills in a permanent file, indicating that the Township Committee
has, by formal action, approved the same with appropriate records
as to any claims disapproved or rejected.