Any person claiming payment from the Township shall present a detailed bill of demand along with a signed Township purchase order to the Treasurer or Qualified Purchasing Agent appointed by the Township on or before the second Monday preceding a scheduled meeting of the Township Committee. The certificate of claimant appearing on the purchase order must be executed prior to payment in order for the bill to be considered for payment, except for bills meeting the criteria set forth in § 59-7B. Bills received after this date shall not be processed for payment until the next month's scheduled first meeting of the Township Committee, unless a Township Committee person shall otherwise direct.
The Township shall verify that the goods or services for which a purchase order has been prepared have been provided and/or received in a satisfactory manner. Upon verification that all goods and services have been provided and/or received by the appropriate department; the department head shall sign the purchase order.
A bill list shall be presented to the Township Committee, which shall approve the same by roll call vote, except that the Township Committee may reject any bill presented, and state the reason for such rejection. Any rejected bill shall be referred to the Treasurer or Qualified Purchasing Agent appointed by the Township with such Instructions as the Township Committee may give at the time of disapproval.
A. 
After approval by the Township Committee, the Township Treasurer shall verify all bill lists were approved prior to issuance of checks.
B. 
The checks shall be signed by those individuals designated as signatories with the appropriate banking institution and mailed. The purchase orders shall be kept on file in the Treasurer's office.
It shall be the duty of the Township Clerk to record the total amount of all bills in the official minutes and keep a detail of all bills in a permanent file, indicating that the Township Committee has, by formal action, approved the same with appropriate records as to any claims disapproved or rejected.
A. 
Professional services are defined as set forth in the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) and which are services rendered or performed by a person authorized by law to practice a recognized profession and whose practice is regulated by law and with whom the Township of Waterford has a professional service contract.
B. 
Payment for professional services shall be made in accordance with Article II of this chapter.
A. 
The New Jersey Local Public Contract Law (N.J.S.A. 40A:11-1 et seq.) requires that individual purchases or annual cumulative purchases within a particular category of materials or services, which in the aggregate the amount surpasses that set forth in or the amount calculated by the Governor pursuant to Section 3 of P.L. 1971, c. 198 (N.J.S.A. 40A:11-3), are required to be publicly advertised for bid.
B. 
A department with a category of purchases which is expected to be above the maximum amount stated above will so inform the Treasurer or Qualified Purchasing Agent appointed by the Township and assist in the preparation of specifications for bids, as necessary. Any question regarding the bid threshold amount shall be directed to the Chief Financial Officer or Township Clerk.
C. 
Prior to a bid being publicly advertised, the Treasurer or Qualified Purchasing Agent appointed by the Township shall receive authorization from the Township Committee.
D. 
After a contract has been awarded by formal resolution adopted by the Township Committee, the Treasurer or Qualified Purchasing Agent appointed by the Township shall encumber the full amount of the contract. Contract payments shall be made through the normal payment procedures.