These rules and regulations are formulated to provide each department
with a guideline which will assist in the preparation, comprehension and submission
of travel requests and vouchers.
Except as provided by special law and/or rulings, funds
for anticipated expenses are not advanced. It is the responsibility of each
employee to provide funds for his own expenses. Reimbursements will be made
by normal claim procedures with proper documentation and advanced authorization
when required. Expenses will be reimbursed from budgeted funds, and advance
authorization is required from the Town Board.
Only expenses that are actual, necessary and reasonable will be reimbursed
in accordance with established guidelines.
[Amended 12-15-1993 by L.L. No. 13-1993]
Reimbursement for registration fees shall be made with prior Town Board
approval.
The rules of reasonableness, necessity and actuality regarding any expenses
have been established by law, and all claims will be viewed with these criteria.
Claims which appear incomplete or inconsistent with the above rules will be
reduced accordingly.
[Amended 12-15-1993 by L.L. No. 13-1993]
The Town Accountant shall review each voucher submitted for reimbursement
before the voucher is forwarded to the Town Board for auditing and payment
of expenses.