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§ 104-1 Title; definitions.
§ 104-2 Congregation or assemblage of people.
§ 104-3 Games and sports.
§ 104-4 Fire lines.
§ 104-5 Lift bridges.
§ 104-6 Roller-skating and skateboarding.
§ 104-7 Swinging gates.
§ 104-8 Trapdoors and grates in sidewalks; skylights.
§ 104-9 Repair of vehicles on streets.
§ 104-10 Hindering or obstructing improvements.
§ 104-11 Responsibility for maintaining sidewalks free of obstructions and snow and ice.
§ 104-12 Excavations near streets.
§ 104-13 Excavations in streets.
§ 104-14 Traffic control devices and detours around street work.
§ 104-15 Permit required for construction or repair.
§ 104-16 Restoration of streets and public places.
§ 104-17 Restoration guaranty.
§ 104-18 Tests on street restorations.
§ 104-19 Restoration by city; costs.
§ 104-20 Extended maintenance fee.
§ 104-21 Liability for damages and claims.
§ 104-22 Interference with survey monuments.
§ 104-23 Moving buildings along streets.
§ 104-24 Street obstructions.
§ 104-25 Driveways and curb cuts.
§ 104-26 Jurisdiction and penalties.
§ 104-27 Street reconstruction cost sharing.
§ 104-28 Neighborhood traffic calming.
§ 104-29 Complete Streets Policy.
§ 104-1 Title; definitions.
A. This article which comprises Chapter 104 of the Municipal
Code shall be known and cited as the "Streets Code."
B. The following definitions shall apply to words used
in this chapter:
- ABOVE SURFACE
- Above ground level.
- BARRICADE
- Device or structure used to prevent access to a specific area.
- CENTRAL BUSINESS DISTRICT
- The area bounded by the Inner Loop, but excluding the Inner
Loop and its frontage.[Added 6-16-1992 by Ord. No. 92-264]
- COMMISSIONER
- Commissioner of Environmental Services.
- CURBLINE
- The boundary line on either side of a roadway or paved portion of a street.
- ENCROACH
- To intrude upon, above or beneath a street or other public place.
- ENCROACHMENT
- A building or object which intrudes upon, above or beneath a street or other public place.
- ROADWAY
- That portion of a street improved, designed or ordinarily used for vehicular traffic.
- SIDEWALK
- That paved portion of a street between the curb lines or the lateral lines of a roadway, and the adjacent property lines intended for pedestrian use.
- STREET
- The entire width between the boundary lines of every way publicly maintained when any part thereof is open to the public for their use for the purposes of vehicular and/or pedestrian traffic.
- STREET LINE
- The boundary line on either side of a street.
- SUBSURFACE
- Below ground level.
§ 104-2 Congregation or assemblage of people.
At the time of any public parade, accident,
riot, public peril or other circumstances causing people to congregate
or assemble, no person shall enter or remain within the lines or other
bounds established by the police or by or under the direction of an
authorized City official for the preservation of public safety, peace
and order, unless such person is duly authorized by an officer in
charge at the scene.
§ 104-3 Games and sports.
No person shall play with a ball or fly a kite
or play any type of game or sport in the street.
§ 104-4 Fire lines.
A. At any fire, the police shall immediately establish
and maintain fire lines by placing ropes or other barriers as circumstances
may require and shall exclude from the streets within the fire lines
all vehicles and persons, except officials or employees of the City
in the discharge of duty, and such persons as are entitled to wear
and are actually wearing conspicuously upon an outside garment the
fire line badge of the Police Department.
B. Owners of property endangered, personally known to
the police to be entitled to remove the same, may be admitted within
the fire lines upon order of the superior officer present and not
otherwise.
C. No person shall in any way impede the access to a
fire, or its vicinity, of any apparatus, official or employee of the
City or enter or remain within the fire lines without permission,
and no person shall, by disorderly conduct or otherwise, impede the
work of extinguishing a fire or of protecting lives and property.
D. At a fire or in the case of a fire alarm, the fire
apparatus and all City officials and employees in the discharge of
their duty have the right-of-way and full unobstructed use of the
streets.
§ 104-5 Lift bridges.
[Amended 2-14-2006 by Ord. No. 2006-22]
No person shall climb or step upon or attempt
to cross or operate a vehicle upon a lift bridge after the flagperson
or operator has given a warning or signal not to do so; and no person
shall be upon a bridge while the same is being operated or is in motion.
§ 104-6 Roller-skating and skateboarding.
Editor's Note: Former § 104-6, Vehicles
with metal tires or tracks, was transferred to Ch. 111, Vehicles and
Traffic, as § 111-59 by Ord. 89-199, adopted 6-13-1989.
[Added 6-16-1992 by Ord. No. 92-264]
A. The following restrictions shall apply to roller skaters,
including persons on skates with a single row of rollers, and skateboarders
in the city:
(1) Children under the age of 12 shall not roller-skate
or skateboard on any roadway, except while crossing a roadway upon
a crosswalk.
(2) Roller-skating and skateboarding are prohibited in
the following areas:
(a)
In the parks within the Central Business District.
(b)
In the area bordered by the east facade of the
Sibley Building, Franklin Street and East Main Street, including John
F. Kennedy Square and a portion of Liberty Pole Way.
(c)
On the sidewalks, ramps, steps and plaza in
front of and adjacent to the Rochester Riverside Convention Center.
(d)
Except for roller-skating between the hours
of 6:00 p.m. and 6:00 a.m., Monday through Friday, and on Saturday
or Sunday or on legal holidays:
[1]
On Main Street, including the sidewalks and
ramps along Main Street, between Plymouth Avenue on the west and the
Inner Loop on the east.
[2]
On South Clinton Avenue, including the sidewalks
and ramps along South Clinton Avenue, between Byron Street on the
south and East Main Street on the north.
(e)
In the parking garages designated in § 111-118
of the Municipal Code and the Metro Center Garage located at 455-501
East Main Street, as well as all entrances thereto.
(f)
On the Inner Loop and its frontage.
(g)
On interstate highways.
(3) Roller skaters or skateboarders shall keep to the
right side of a roadway, as close to the right curb as possible, and
where special pathways are provided for roller skaters, skateboarders
and bicyclists, such pathways must be used.
(4) Roller skaters and skateboarders must obey all traffic
control devices.
(5) Roller skaters and skateboarders must not skate two
or more abreast in the roadway.
§ 104-7 Swinging gates.
No gate that swings outward over any sidewalk
shall be constructed or maintained.
§ 104-8 Trapdoors and grates in sidewalks; skylights.
A. No trapdoor or grate shall be left open in a sidewalk
at any time, except when receiving or delivering goods, and during
such time, the door or grate shall be surrounded by barriers sufficient
to secure public safety.
B. All iron or steel doors, glass skylights, gratings
and covers of any kind in sidewalks shall be constructed and maintained
by the adjacent property owner so as to be in a safe condition at
all times.
§ 104-9 Repair of vehicles on streets.
Editor's Note: Former § 104-9, Operation
of Vehicles in barricaded areas, was transferred to Ch. 111, Vehicles
and Traffic, as § 111-55 by Ord. No. 89-199, adopted 6-13-1989.
[Added 12-14-1993 by Ord. No. 93-435]
No person shall repair a vehicle on a street,
except for such repairs as may be necessitated by an emergency.
§ 104-10 Hindering or obstructing improvements.
No person shall hinder or obstruct the construction
or repair of any pavement, sidewalk, crosswalk, sewer or other public
improvement which is being done under the direction of or with the
consent of the City Engineer or hinder or obstruct any person employed
by the City in cleaning any street.
§ 104-11 Responsibility for maintaining sidewalks free of obstructions and snow and ice.
A. The person occupying the ground floor of a building
and the owner of a building or lot must keep the sidewalks adjoining
such building or lot free and clear from all obstructions and from
weeds and rubbish.
B. All sidewalks located within the Central Traffic District
(as defined in § 111-2) must be swept daily at or before
the start of each business day and must not be swept later than said
time, so as to remove dirt, dust and other accumulation therefrom.
[Amended 9-28-1982 by Ord. No. 82-445]
C. The person occupying the ground floor of a building
and the owner of a building or lot must keep the sidewalks adjoining
such building or lot free and clear from snow and ice and must not
suffer or permit snow or ice to collect or remain on such sidewalk
later than 9:00 a.m. if such snow shall have fallen or collected after
8:00 p.m. of the previous evening; or later than 8:00 p.m. if such
snow shall have fallen and collected after 9:00 a.m. When the snow
is removed from sidewalks by City contractors or City employees using
plows, it shall be the duty of the occupant and owner to remove the
snow and ice remaining after such plows have gone through. The portion
of the sidewalk required to be kept free from snow and ice is the
portion thereof which is paved, if any, and if no portion is paved,
a space at least four feet in width shall be kept free and clear as
stated above.
D. No person shall remove snow or ice from private property
or structures and deposit it on the sidewalk or roadway of any street
or against a fire hydrant or on the loading or unloading areas of
a public transportation system, nor shall any person authorize or
permit such removal and depositing. No person shall remove snow or
ice from the sidewalks and deposit it on the roadway of any street,
nor shall any person authorize or permit such removal and depositing.
These prohibitions shall apply to any means for removing and depositing
snow or ice.
§ 104-12 Excavations near streets.
Any person who digs a cellar or other excavation
adjacent to and within five feet of the line of the street, must erect
barriers between said excavation and the street sufficient to secure
public safety and must at all times during the night keep lighted
lamps upon said barriers in such manner as to give warning of the
presence of the excavation. In case of failure to do so, the City
Engineer may cause such barriers and lights to be placed at the expense
of the owner or occupant of the property.
§ 104-13 Excavations in streets.
A. No person shall injure or interfere with any street
or make any opening therein or dig in any areaway, sewer, manhole
or vault in a street without a permit in writing from the City Engineer
and under such conditions as he or she may impose. The City Engineer
may order any areaway, sewer or other excavation dug or constructed
contrary to the provisions of this section to be filled up or altered
and the pavement replaced at the expense of the person causing the
excavation. If the person causing the excavation does not comply with
such an order, the City Engineer may cause the work to be performed
and charge such person for the costs of the work and an additional
15% for administration.
[Amended 2-14-2006 by Ord. No. 2006-22]
B. Notice to maintainers of underground utilities.
(1) In all cases where excavations are to be made, applications
for such permit shall be made in writing to the City Engineer, and
the applicant shall comply with the applicable provisions of the Industrial
Code of the New York State Department of Labor concerning notice to
maintainers of underground utilities.
(2) Upon receipt of such notice, each public or private
utility or government agency utility operating conduits or mains which
transmit or distribute water, steam, communications, electricity,
gas, sewage or any other thing or material in the vicinity of such
excavation shall advise the person by whom or for whose benefit the
work is being done as to the location of any such facility, and the
excavation work shall be conducted so as not to disturb or damage
such facilities.
C. Nothing herein contained shall relieve the person
by whom or for whose benefit the excavating is done from the duty
of conducting the excavating in a safe and proper manner so that gas
leakage or damage to mains, conduits, facilities or any other property
will not result.
§ 104-14 Traffic control devices and detours around street work.
Whenever work of any type occurs under, on or
above a street, it is the duty of the person performing the work to
place traffic control devices and maintain said devices about the
place where the work is being done so as to secure the public safety
and to establish and maintain required detours until said street is
returned to normal condition. The Traffic Control Board shall regulate
traffic in the work area, and the person performing the work shall
provide and install all traffic control devices necessary to conform
to the requirements of the Traffic Control Board and the New York
State Manual of Uniform Traffic Control Devices.
§ 104-15 Permit required for construction or repair.
No person shall construct or repair a street
or sidewalk without a permit in writing from the City Engineer.
§ 104-16 Restoration of streets and public places.
[Amended 2-14-2006 by Ord. No. 2006-22]
All persons working, obstructing or making excavations
in streets or public places in the City must restore the street or
public place to its condition prior to the work, obstruction or excavation
in a manner approved by the City Engineer. The City Engineer shall
have the authority to order the proper restoration of any public place
where work was done without a permit or in violation of any conditions
of such a permit or of this chapter. If proper restoration is not
made, the person shall be liable for any damages sustained as a result
of the failure to properly restore the area. The City Engineer may,
on five days' written notice served by ordinary mail, or the Commissioner
or his or her representative may, without notice if an emergency situation
exists, effect such restoration at the expense of the person doing
such work in the street or public place, with an additional 15% for
administrative costs. An invoice for the total cost shall be mailed
to the responsible person for payment within 30 days of the invoice
date. Within this thirty-day period, the responsible person may appeal
the invoice or any portion thereof to the Commissioner. The Corporation
Counsel may institute an appropriate action or proceeding at law against
such person for recovery of the costs and administrative expenses
of such restoration by the City Engineer, plus any penalties prescribed
by this chapter and the costs of such action or proceeding. No further
permits shall be granted to such person until he or she has properly
restored all streets and public places or has reimbursed the City
Engineer for restoration effected by the city.
§ 104-17 Restoration guaranty.
A. All persons working and making excavations in streets
or public places must guarantee their permanent restoration work for
a period of two years from the date of acceptance of the permanent
restoration by the City Engineer. The permit holder may be required
to completely reexcavate, refill and repave any permanent restoration
that fails within the two-year guarantee period.
B. If, at any time, whether during or after the two-year
guarantee period, it is discovered that the permanent restoration
was not made in accordance with City specifications, the permit holder
shall be responsible for making a proper restoration.
§ 104-18 Tests on street restorations.
[Amended 6-15-1999 by Ord. No. 99-195; 6-17-2008 by Ord. No. 2008-206; 6-19-2012 by Ord. No.
2012-235
Editor's Note: This ordinance provided an effective date of
7-1-2012.
]
The City has the right to order a test on any
street restoration in order to determine if the work has been completed
in accordance with City specifications. If the test shows the street
restoration to be acceptable, the testing costs will be borne by the
City. If the first test shows the street restoration to be unacceptable,
the permit holder must pay the amount of $600, and for additional
tests the amount of $800, in addition to making the proper restoration.
No further permits will be issued to said permit holder until the
invoice for the testing and the penalty have been paid.
§ 104-19 Restoration by city; costs.
A. Permanent restoration of a street cut or excavation
may be made by the city, through its Street Maintenance Division,
if the permit holder so desires and if approved by the Commissioner.
The Commissioner shall establish rules and regulations regarding restoration
by the City and the requirements for permit holders requesting the
City to perform such restoration.
B. The permit holder shall pay to the City the total
cost estimate of the work based upon the current unit prices prepared
by the Street Maintenance Division. The Street Maintenance Division
may revise unit prices twice a year. The initial payment by the permit
holder shall be calculated from his or her estimate of the size of
the excavation including a six-inch cutback on all sides of the excavation
to be performed by the city. If the actual dimensions exceed the original
estimate, the permit holder shall be responsible for the additional
amount due.
[Amended 2-14-2006 by Ord. No. 2006-22]
C. If any charge so made by the City remains unpaid after
30 days of the invoice date, no further permits for any excavation
shall be issued to said permit holder until the payment is made.
§ 104-20 Extended maintenance fee.
A. An extended maintenance fee in addition to the regular
permit fee shall be paid by the permit applicant whenever an excavation
will be made in a newly reconstructed or newly resurfaced pavement.
B. The extended maintenance fee will be charged at time
of permit issuance for a period of 15 years after a street has been
reconstructed and for a period of seven years after a street has been
resurfaced. The cost of the extended maintenance fee will be based
on the size of the pavement excavation.
[Amended 5-12-1992 by Ord. No. 92-180; 6-15-1999 by Ord. No. 99-195]
C. The extended maintenance fee shall be waived for public
and private utilities in all cases where the City has not provided
a minimum advance notice of 60 days of the street improvement work
to them so that they can complete all necessary work prior to the
street improvement. After receiving the advance notice, the permit
applicant may request a sixty-day extension if extensive work is necessary.
D. The extended maintenance fee shall be waived for property
owners undertaking new development or performing improvements to their
property in cases where the extended maintenance fee exceeds 1% of
the total cost of the improvements being undertaken. This waiver shall
only apply to property owners or their contractors doing work within
the right-of-way at their own expense and not to work being performed
by public and private utilities in connection with this development.
§ 104-21 Liability for damages and claims.
The permittee shall be liable for any damages
or claims arising from the performance of any work for which a permit
is required. This Article shall not be construed as imposing liability
on the city, its officers or employees for any damages or claims arising
from the performance of work under a permit; nor shall the city, its
officers or employees be deemed to have assumed any liability or responsibilities
by reason of the issuance of a permit, the approval of any work or
any inspections made at the site of any permitted work.
§ 104-22 Interference with survey monuments.
No person shall interfere with, disturb or move
any survey monument without having obtained a permit in writing from
the City Engineer. Interference for the purpose of this section shall
be defined as any excavation work within three feet of a survey monument
or any extensive excavation work further than three feet from a survey
monument that may affect the accuracy of the monument.
§ 104-23 Moving buildings along streets.
No person shall move a building upon or along
a street without a permit in writing from the City Engineer, which
permit shall specify the route to be taken and contain such additional
conditions as the City Engineer deems necessary.
§ 104-24 Street obstructions.
A. No person shall place or suffer to remain materials
of any kind or any goods, wares, merchandise, equipment, machinery
or other article or obstruction in, upon or over any street, alley,
sidewalk or other public place without a permit in writing from the
City Engineer, except while in the process of actively loading or
unloading. Unless skids are necessary, a passageway for pedestrians
shall be kept open while loading or unloading. This section shall
not prohibit the doing of anything otherwise permitted by law or ordinance
in the manner and form therein set forth, including the maintenance
of newsstands so permitted.
B. The permit shall contain such conditions and be effective
for a period of time as shall be established by the City Engineer.
Such permits may be revoked by the City Engineer without notice.
C. The person to whom such permit is granted must cause
all obstructions or materials to be enclosed with barriers sufficient
to secure public safety and at all times during the night must keep
lighted lamps upon said barriers to give warning to all persons.
D. All such materials, obstructions and rubbish arising
therefrom must be removed not later than the expiration date of the
permit, and immediately upon the revocation of the permit.
§ 104-25 Driveways and curb cuts.
It shall be unlawful to drive any vehicles over
a curb or sidewalk or to lower any curb or change the grade of any
sidewalk for the purpose of providing a driveway across such curb
or sidewalk, except upon complying with the following conditions and
obtaining a permit in writing from the City Engineer:
A. Application shall be made in writing to the City Engineer
by the owner of the abutting premises or by his or her contractor
or authorized representative.
[Amended 2-14-2006 by Ord. No. 2006-22]
B. Every such driveway shall be paved with concrete or
other approved material and shall be constructed in accordance with
the terms set by the City Engineer, and the condition that upon failure
to comply with all the terms of the permit, the privilege may be revoked
and the curb and sidewalk ordered restored to its original grade and
condition at the expense of the permittee or the owner of the abutting
premises.
C. Should the vehicular or other use of such driveway,
in the opinion of the City Engineer, be or become dangerous to vehicles
or pedestrians, the City Engineer shall give notice in writing to
the owner of the abutting property to discontinue the use of such
driveway and to restore the curb and sidewalk to their original or
proper condition within 10 days.
D. Whenever the abutting property owner discontinues
the use of a driveway, it shall be his or her responsibility to abandon
the driveway by replacing the curb, removing the driveway apron and
restoring the sidewalk and tree lawn area to their original or proper
condition.
[Amended 2-14-2006 by Ord. No. 2006-22]
E. The City Engineer shall refuse a permit to lower any
curb or to change the grade of any sidewalk when, in his or her opinion,
the actual or intended use of such driveway would endanger pedestrians
or interfere with the flow of traffic or create an inordinate hazard
on the abutting street. The City Engineer shall adopt and promulgate
rules and regulations governing the location, size and construction
of driveways or curbs as he or she deems necessary.
[Amended 2-14-2006 by Ord. No. 2006-22]
F. The City Engineer shall have the power to require
the construction of acceleration, deceleration or turning lanes as
he or she deems necessary to be provided along the street abutting
such driveway.
[Amended 2-14-2006 by Ord. No. 2006-22]
G. The City Engineer shall not issue a permit for any
driveway or curb cut in the Central Traffic District unless the plans
have been approved by the Traffic Control Board as to the location
and dimensions of entrance and exit drives and the necessity of providing
acceleration or deceleration lanes along the street at the entrance
and exit drives. The Traffic Control Board may deny approval to any
plans for driveways or curb cuts which will interfere with the continuity
of traffic flow in the street.
§ 104-26 Jurisdiction and penalties.
[Amended 6-13-1989 by Ord. No. 89-199]
A. The Municipal Code Violations Bureau shall hear and
determine charges involving violations of this article.
B. Any person who violates this article shall be subject
to the penalties set forth in § 13A-11 of the Municipal
Code. Every day of said violation may be held to constitute a separate
offense.
C. For purposes of § 13A-11, the following
sections are designated as sections for which violators shall be subject
to the penalties established in § 13A-11B:
|
Section
|
Subject
|
|
|---|---|---|
|
104-10
|
Hindering or obstructing improvements
|
|
|
104-12
|
Excavations near streets
|
|
|
104-13
|
Excavations in streets
|
|
|
104-14
|
Traffic control devices and detours around street
work
|
|
|
104-15
|
Permit required for construction or repair
|
|
|
104-16
|
Restoration of streets and public places
|
|
|
104-22
|
Interference with survey monuments
|
|
|
104-23
|
Moving buildings along streets
|
|
|
104-24
|
Street obstructions
|
|
|
104-25
|
Driveways and curb cuts
|
§ 104-27 Street reconstruction cost sharing.
[Added 6-4-1985 by Ord. No. 85-221]
A. When a public or private utility performs work on
its facilities within the roadway in conjunction with a City street
project and the extent of the work is substantial enough as determined
by the City Engineer to dictate the total reconstruction of a street
originally scheduled for rehabilitation, the public or private utility
performing the work within the project limits shall share in the additional
cost to reconstruct the street.
B. The street reconstruction cost share shall be equal
to the pavement reconstruction costs of the normal excavation limits
required to complete the utility work. Payment of the reconstruction
shares by private utilities shall be made through the street opening
permit process.
§ 104-28 Neighborhood traffic calming.
[Added 8-19-1997 by Ord. No. 97-302]
The Council hereby approves the use of neighborhood
speed humps as a geometric street feature to serve as a traffic calming
device on local residential streets. The City Engineer is authorized
to adopt rules and regulations as necessary to establish eligibility
criteria for streets which may participate in the program, and to
establish the location and configuration of the speed humps on eligible
streets.
§ 104-29 Complete Streets Policy.
[Added 11-15-2011 by Ord. No. 2011-356]
A. Purpose. The City seeks to create an interconnected network of transportation
facilities which accommodate all modes of travel in a manner that
is consistent with neighborhood context and supportive of community
goals by establishing a Complete Streets Policy to incorporate active
transportation into the planning, design, and operation of all future
City street projects, whether new construction, reconstruction, rehabilitation,
or pavement maintenance. Active transportation attempts to better
integrate physical activity into our daily lives through increased
emphasis on walking, bicycling, and public transportation. Active
transportation improves public health, reduces traffic congestion,
enhances air quality, and supports local economic development. Complete
streets are streets that are planned, designed, operated, and maintained
to enable safe access for all users and upon which pedestrians, bicyclists,
transit users, persons with disabilities, and motorists of all ages
and abilities are able to safely move along and across.
B. The City Engineer shall include bicycle, pedestrian and transit facilities
in all street construction, reconstruction, rehabilitation and pavement
maintenance projects conducted by or on behalf of the City, as appropriate,
subject to the exceptions contained herein.
C. The City shall plan, design, build and maintain all bicycle, pedestrian,
and transit facilities in accordance with accepted federal, state
and local standards and guidelines, but will consider innovative and/or
nontraditional design options, as appropriate.
D. The incorporation of bicycle, pedestrian, and transit facilities
shall be mandated in all street construction, reconstruction, rehabilitation
and pavement maintenance projects undertaken by or on behalf of the
City, except under one or more of the following conditions:
(1) The City Engineer determines there is insufficient space within the
right-of-way to safely accommodate such new facilities.
(2) The City Engineer determines that establishing such new facilities
would require an excessive and disproportionate cost.
(3) The City Engineer determines that inclusion of such new facilities
would create a public safety risk for users of the public right-of-way.
(4) The project is limited to routine or seasonal maintenance activities
such as mowing, sweeping, or spot pavement repairs, including chip
and seal and crack seal activities.
(5) Bicyclists and pedestrians are prohibited by law from using the facility.
E. The Traffic Control Board shall review all street construction, reconstruction,
rehabilitation and pavement maintenance projects for consistency with
this policy.
F. The City Council shall receive an annual report from the City Engineer
on the City's consistency with this policy with respect to all street
construction, reconstruction, rehabilitation and pavement maintenance
projects under design or construction by or on behalf of the City.
G. Planning studies and/or engineering reports for street projects prepared
by or on behalf of the City shall include documentation of compliance
with this policy.