The bid policy of the Town of Orange as to matters under the control
of the Board of Selectmen shall be as follows.
As a general rule, bids will be solicited for the purchase of any product
or service costing $5,000 or more. However, the Board of Selectmen may choose
to determine on a case-by-case basis whether to solicit bids, and the method
of doing so in each instance. Among the factors to be considered by the Board
of Selectmen in making its decision shall be:
A. The suitability of the product to acquisition by a bid
method;
B. The degree of formality and method of bidding appropriate
to the particular acquisition under consideration;
C. The suitability of varied models of the same product
for Town use; and
D. The number and location of known, qualified vendors of
the product.
After bids are submitted, the Board of Selectmen may analyze whether
vendors have submitted bids on the same products; that is, whether the bids
are comparable and meet the requirements called for. In reviewing the bids,
the Board may consider the past performance, financial responsibility, and
sales and service experience of the vendors, all as known to the Town and
based upon objective criteria. If the Board of Selectmen finds it in the best
interest of Orange to do so, it may reject all bids or choose to make purchases
other than strictly in accordance with price considerations.