[HISTORY; Adopted by the Town of Abington 4-3-2006 by Art. 8. Amendments noted where applicable.]
Editor's Note: This Article also superseded former Ch. 67, Finance Committee, derived from Ch. 6 of the 1992 Town of Abington Bylaws, as amended.
A Finance Committee of nine voters of the Town shall be appointed by the Moderator to fill staggered three-year terms. No elective or appointive Town officer or Town employee shall be eligible to serve on said Committee. If any member announces his candidacy for an elective office, his position shall be deemed to be vacant and shall be filled as herein provided.
The Finance Committee shall meet for purposes of organization each year within 75 days after the start of each fiscal year. It shall choose its own officers, and it shall cause to be kept a true record of its proceedings. It may appoint sub-committees and liaisons from its own membership. It shall notify the Town Manager, Selectmen, Town Clerk, and Moderator in writing of its organization. Vacancies shall be filled promptly by the Moderator for the unexpired term of the member whose appointment is vacated.
The Finance Committee shall have the authority to inspect and have access to all books, accounts, contracts and documents of any department or office of the Town. Copies of all newly-negotiated employment contracts and contract amendments shall be submitted to the Town Accountant by the appropriate Town agency within 10 days after the contract's execution by all parties, and the Town Accountant shall be custodian of all original Town contracts.
[Amended 4-2-2012 ATM by Art. 15M]
The Finance Committee shall report its recommendations in writing on every article contained in a Town Meeting warrant at least 10 days prior to a scheduled Town Meeting. Said recommendations shall include a summary of reasons for each recommendation and shall be filed with the Town Clerk. Said report shall also be made available to voters of the Town, forthwith after the filing with the Town Clerk, in the manner provided in § 152-2B, and at Town Meeting.
Editor’s Note: This Article provided that such Bylaw amendment shall not take effect until the special legislation authorized by this vote shall have been enacted and all the provisions of MGL c.40, § 32 have been met.
The Town Manager shall annually prepare a detailed budget for the ensuing year in accordance with the requirements of the Charter. A draft budget shall be submitted to the Finance Committee on or before January 15th of each year in preparation for the Annual Town Meeting. The Finance Committee and the Town Manager shall coordinate the presentation and format of final budget information for each Town Meeting.
When requesting a Reserve Fund Transfer from the Finance Committee subsequent to the Annual Town Meeting, Town officers, department heads, boards, and committees shall submit such requests on forms furnished by the Finance Committee together with explanatory statements in sufficient detail to justify the request.
Each Town officer, department head, board, or committee shall be responsible for the proper use, handling, storage, condition and security of all tangible Town-owned property in its possession or under its control. Each responsible individual, board, or committee shall, not later than July 15th of each year, prepare and furnish to the Town Accountant and to the Finance Committee an inventory as of June 30th of all such property on forms provided for the purpose. Accompanying such inventory list there shall be shown separately a list of property declared to be of no further use and surplus to its needs. Before disposal of surplus property by sale, transfer to another department, destruction, or otherwise, such action shall be approved by the Board of Selectmen. Report of the action taken by such Board shall be furnished the Town Accountant and Finance Committee. Inventory sheets and surplus property lists shall be prepared in such form and detail as the Town Accountant may prescribe.
The Board of Selectmen shall within each calendar year, without notice, cause to be made an internal audit of the Town's inventory by the Town's Internal Auditor of all property (excluding office furniture and general office supplies with a total value of less than $5,000) in the possession or control of each Town officer, department heard, board or committee and such audits shall be filed with the Town Manager and Finance Committee.