[HISTORY: Adopted by the City Council of
the City of Bradford as indicated in article histories. Amendments
noted where applicable.]
[Adopted 6-11-1974 by Ord. No. 2938; amended in its entirety at time
of adoption of Code (see Ch. 1, General Provisions, Art. I)]
[1]
Editor's Note: Former Art. I of the 1995 Code, Participation
in State Purchasing Contracts, adopted 8-12-1971 by Ord. No. 2874,
was excluded from the 2024 publication as obsolete and the remainder
of the chapter was renumbered accordingly.
The City Council or its authorized representative of the City
of Bradford shall act in the capacity of purchasing agent for the
City and shall establish a central purchasing service for the various
administrative units of the City.
All services and personal properties required by the City or
any of its departments shall be acquired in accordance with all applicable
laws of the commonwealth, including but not limited to the procedures
set forth in the Third Class City Code.[1] Procedures and exceptions shall be in accordance with
Section 1901 of the Third Class City Code unless otherwise specified
by City Council.
[1]
Editor's Note: See 11 Pa.C.S.A. § 10101 et seq.
In its capacity as purchasing agent, the City Council or its
authorized representative shall:
A.
Maintain
lists of qualified vendors.
B.
Insofar
as practicable, determine and adopt standards for specific types of
merchandise and services required by the City and standard specifications
that can be used when seeking bids for merchandise and services.
C.
Maintain
proper records of goods and services purchased so as to expedite planning,
budgeting, budgetary control, economy in purchasing and savings to
the City through the earning of cash discounts.
D.
Maintain
records of performance by vendors and those furnishing service.
E.
Provide
and maintain, so far as practicable, a central storeroom for the storage
of commodities that are used in considerable quantity by several departments
of the City government.
No purchase of goods or services amounting to more than $2,500
may be made without prior approval of City Council. The council resolution
authorizing such purchase shall be maintained with the requisition
for such purchase.
All purchases shall be made in conformity with the City of Bradford
Purchasing Manual.
In case of an emergency, such as breakdown of equipment, emergency
purchases may be made without adhering to the requisition process,
provided that the purchasing agent or department head shall determine
that an emergency exists and shall notify the City administrator without
delay.
When possible, the City will give preference to local merchants,
but price shall dictate the vendor. As an assurance against favoritism,
accounts payable shall retain the prerogative of designating vendors
on small purchases where bidding is not involved.
