As used in this chapter, the following terms shall have the meanings
indicated:
AUTHORITY
Any of the following entities having custody of a Village record:
an office, elected or appointed official, agency, board, commission, committee,
department or public body corporate and politic created by constitution, law,
ordinance, rule or order, or a formally constituted subunit of the foregoing.
CUSTODIAN
That officer, department head, division head or employee of the Village designated under §
82-3 or otherwise responsible by law to keep and preserve any Village records or file, deposit or keep such records in his office or who is lawfully in possession or entitled to possession of such public records and who is required by this chapter to respond to requests for access to such records.
RECORD
Any material on which written, drawn, printed, spoken, visual or
electromagnetic information is recorded or preserved, regardless of physical
form or characteristics, which has been created or is being kept by an authority.
"Record" includes, but is not limited to, handwritten, typed or printed pages,
maps, charts, photographs, films, recordings, tapes (including computer tapes),
computer printouts and optical disks. "Record" does not include drafts, notes,
preliminary computations and like materials prepared for the originator's
personal use or prepared by the originator in the name of a person for whom
the originator is working; materials which are purely the personal property
of the custodian and have no relation to his office; materials to which access
is limited by copyright, patent or bequest; and published materials in the
possession of an authority other than a public library which are available
for sale or which are available for inspection at a public library.
Any Village officer or the director of any department of division of Village government may, subject to the approval of the Village Board, keep and preserve public records in his possession by means of microfilm or other photographic reproduction method. Such records shall meet the standards for photographic reproduction set forth in § 16.61(7)(a) and (b), Wis. Stats., and shall be considered original records for all purposes. Such records shall be preserved along with other files of the department or division and shall be open to public inspection and copying according to the provisions of state law and of §§
82-4 through
82-6 of this chapter.
The Village Clerk-Treasurer shall give public notice and prominently display and make available for inspection and copying at the Village Clerk-Treasurer's office for the guidance of the public a notice containing a description of its organization and the established times and places at which, the legal custodian of Village records under § 19.33, Wis. Stats., from whom and the methods whereby the public may obtain information and access to records in the custody of each legal custodian, make requests for records and obtain copies of records and the cost thereof. The notice shall be substantially in the following form, and a copy of this chapter shall be posted by the Village Clerk-Treasurer adjacent to such notice: "The right of inspection and copying of any records shall be subject to the provisions of Chapter
82 of the Village Code and Subchapter II of Chapter 19 of the Wisconsin Statutes."