[HISTORY: Adopted by the Town Board of the Town of Southeast 12-17-1992 by L.L. No. 7-1992. Amendments noted where applicable.]
Parks — See Ch. 99.
The name of the Board will be the "Parks and Recreation Advisory Board of the Town of Southeast."
The duties of the Board shall be as follows:
Advise the Town Board on the administration of the recreation program of the Town of Southeast.
Oversee the maintenance of park lands, playing fields, playgrounds and related facilities.
Issue and recommend park facility permits.
Formulate and make recommendations for basic policy with respect to parks and recreation programs of the Town.
Develop and recommend long-range plans for acquisition of land for park and recreation purposes.
Recommend plans for facility development in conjunction with the Director of Parks and Recreation which, in turn, must be approved by the Town Board before implementation.
Formulate capital project plans in conjunction with the Director of Parks and Recreation which, in turn, must be approved by the Town Board before implementation.
Formulate a yearly proposed operating budget in conjunction with the Director of Parks and Recreation which shall be submitted to the Town Board for approval.
Regulate user fees and charges in regard to parks and recreation.
Make recommendations upon any proposed sale or purchase of parklands.
Make recommendations in regard to the recreation fee structure associated with newly subdivided lots. Such recommendations may consist of possible fee increases in conjunction with the acceptance of the appropriate dollar values in lieu of land as required by New York State law.
The Board shall consist of seven members, who shall be residents of the Town of Southeast, to be appointed by the Town Board. The Director of Parks and Recreation shall be an ex officio member of the Board but shall have no vote. The seven members shall be selected with an emphasis on demonstrated interest in parks, recreation, youth service or related areas. In addition, members should be individuals of diverse backgrounds from different areas of the Town when possible.
The terms of appointed members of the Board shall be three years, each to expire at the end of a calendar year, except that, of those first appointed, two shall be appointed to serve for one year; two shall be appointed to serve for two years; and three shall be appointed to serve for a period of three years. The Chairman shall make specific recommendations to the Town Board concerning any member whose term has expired and who wishes to apply for reappointment.
Chairman. The Chairman shall be appointed by the Town Board.
Vice Chairman. The Vice Chairman shall be designated by the Chairman, subject to the approval of a majority of the Parks and Recreation Advisory Board.
Duties of officers.
The Chairman. The Chairman shall preside at all meetings of the Parks and Recreation Advisory Board. He or she shall be an ex officio member of any committee of the Parks and Recreation Advisory Board. He or she is responsible for the review of all reports and studies coming from work of the standing committees. He or she must sign all memoranda and reports submitted by the Parks and Recreation Advisory Board to the Town Board and to any other board, official or agency of the government of the Town of Southeast. In addition, he or she shall timely submit minutes of all meetings held by the Parks and Recreation Advisory Board to the Town Clerk.
The Vice Chairman. The Vice Chairman shall, in the absence, death or resignation of the Chairman of the Parks and Recreation Advisory Board, carry on the duties of the Chairman until the return of the Chairman, in case of a temporary absence, or the appointment of a new Chairman by the Town Board.
Meetings of the full Parks and Recreation Advisory Board. The Board shall hold monthly meetings throughout the calendar year (minimum of 10 meetings per year). The Board may hold other such meetings as required. Four members shall constitute a quorum. Whenever approval by the Advisory Board is required, a vote by a majority of members present shall be required to approve such action.
Attendance at meetings. Any Advisory Board member who misses three consecutive meetings shall automatically forfeit his or her appointment. Further, any member missing four meetings in a calendar year (except for reasons of sustained illness) shall forfeit his or her appointment. However, the Chairman of the Parks and Recreation Advisory Board may recommend to the Town Board that there be a waiver granted of such forfeiture. It shall be the sole and independent discretion of the Town Board whether or not to grant such waiver of forfeiture.
Recommendations for amendments to this chapter may be made by the Advisory Board with the approval of a 2/3 majority thereof, either in person or by proxy, of the full Parks and Recreation Advisory Board. Notice of such proposed amendments shall be sent to the members of the Advisory Board at least one month in advance of the meeting at which the vote thereon will be taken. Upon approval, the proposed amendments shall be submitted to the Town Board for final decision and enactment in accordance with applicable law. Nothing herein shall be construed to prohibit the Town Board from adopting amendments to this chapter on its own initiative as it sees fit.