City of Townsville, NY
Nontario County
By using eCode360 you agree to be legally bound by the Terms of Use. If you do not agree to the Terms of Use, please do not use eCode360.
eCode360 offers a suite of administrative tools for managing your Code. These tools allow you to see eCode usage, view job and invoice history and add and remove user accounts.

While this section gives you the basics on eCode360's administrative tools, it's recommended that you take part in our Webinar series for more specific information and guidance. For a list of our Webinars and how to sign up, click here.

  1. To access the eCode administrative tools, click on the Admin button. You will need to be logged in to your eCode first.

The Dashboard
eCode360 offers an excellent Dashboard feature that graphically displays user data related to your eCode. The Dashboard allows you to see:
  1. Total Views: Shows the total number of times people have visited your eCode. Use this data to show the value of an online Code to Municipal Staff or board members.
  2. Total Unique IPs: Shows the total number of unique IP addresses that have visited your eCode. If a citizen accesses your eCode from the same computer multiple times, they are only counted as one "Unique IP".
  3. Views by: A graph of the number of views over time shows you when people access your Code the most.
  4. Top 10 Search Terms: Find out what topics people want to know about in your Code!
      User Tip: You may need to scroll down to see the search terms.

Account Management
You can also view information related to managing your General Code account including:
  1. Titles: View a list of your Code volumes and their supplement schedules.
  2. Title Distribution: View a list of all of the paper copies of your Code and who they've been distributed to (if this information was supplied to General Code).
  3. Job History: See when jobs were received and their current status (Open or Completed).
      User Tip: Can be used for reference when distributing supplements.

Managing Users
There are three types of eCode360 users: those with no login, users with Municipal access, and users with Administrative access.

The table below shows which permissions are granted to each type of user. Please note that you don't have to log in to view your eCode, but logged in users do gain access to additional tools. We recommend that you create Municipal User logins for any staff that would benefit from access to these additional tools, while reserving Administrative access to only a few users.

Adding a User

Administrative users can add municipal users or administrative users that have the privileges listed above.
  1. Type the email address of the person you would like to add.
  2. Hit enter, or click the green plus (+) to the right
  3. The person you have added will receive an email with instructions on activating their account and creating a password.
  4. Until the invited person activates their account, their email address will appear in the list as bold with an arrow icon. If they did not receive their email or need it resent, click the arrow icon to send a new invitation email.
  5. Click the red X to remove a user.
      User tip: You can remove a "Municipal User" and add them as an "Admin User" to change their permissions.

Public Notes
Admin users can easily create public notes to guide citizens to comments or supplementary material. A note can contain a link to outside information, another part of your Code, or even a form on your municipal website. For example, if you are writing a note about Code content related to transportation, you could add a link that takes the user directly to the DMV website. Public notes are visible to everyone who accesses your code.
Only admin users can create notes viewable to the public. Instructions on how to create a note can be found here.

How to Upload PubDocs
The Public Documents Module for eCode360 is designed to provide a place to upload content that is important to the public, but does not belong in the Code. This content will be made available to anyone using the Code, and will be included in search results.
There are seven pre-set types for Public Documents:
  • Agendas
  • Budgets
  • Comprehensive Plans
  • Legislation
  • Minutes
  • Misc. Documents
  • Resolutions
When you are logged in, the list includes all possible types of Public Documents (even if they contain no documents). For more information, Administrative users can sign up for our Webinar series here.

Adding a Public Document
  1. Click on document type (Agenda, Minutes, etc).
  2. Click the "Add Document" button in the upper right corner

  3. Click "Choose File", browse to the file you would like to upload and select "Open"
  4. To change the title, enter a title for the document in the "Title" field.
  5. Select a Category or Add a New Category (optional)
  6. Optional: Provide a date for the document (usually the date of meeting or publication)
  7. Optional: Provide keywords for the document. These keywords will be used to help with search, and is particularly useful if the document has been scanned or consists of mostly images.
  8. Click "Add"

Bulk Uploader
For uploading multiple files at the same time, a Bulk Upload tool is available for an additional one-time charge. Please contact General Code's Customer Service for more information.

Authorized users who have purchased the Bulk Uploader tool from General Code will see a link for "Bulk Add" next to the "Add documents" link. This will launch the Bulk Uploader tool.

Editing a Public Document
Select the edit buttons to change the document type or category.

Supported File Types
The following file types are supported by PubDocs at this time:
  • Text/Documents: .doc, .docx, .docm, .odt, .rtf
  • Spreadsheets: .csv, .ods, .xsl, .xlt
  • Images: .bmp, .jpg/.jpeg, .png, .tif/.tiff
  • Most PDF files (depends on how the PDF was created)
  • Image files (including, but not limited to: .tif, .tiff, .jpg, .png, .gif, .bmp)
  • Documents made from scanners/copiers/multifunction devices
      User Tip: You may want to provide keywords for document types where the content cannot be searched. Most PDF files are searchable, depending on how the file was created.

If you are unsure whether a document will be searchable, you can contact General Code Customer Service for assistance.

These types of documents are NOT supported at this time:
  • Audio/Video files of any format.
  • Animated .gif files. These will only display as the first frame of the animation in a PDF.
  • Executable Files (ie: .exe files)