[Adopted 8-16-1971 by Ord. No. 662 as Ch. 7 of the 1971 Code]
[Amended 6-7-1993 by Ord. No. 1035; 4-5-2004 by Ord. No. 1328; 3-7-2005 by Ord. No. 1370; 3-6-2006 by Ord. No. 1395; 10-4-2010 by Ord. No. 1483]
The following fees and charges are hereby established pursuant to statutory authority for copies of photographs, reports and other documents to be furnished by the Borough of Collingswood.
A. 
The fee charged for copies of government records shall be the actual cost incurred for photocopying such records and the actual cost incurred for postage.
B. 
Fees for copies of documentary materials.
(1) 
For CDs: actual cost incurred in making the copy.
[Amended 3-6-2006 by Ord. No. 1395]
(2) 
For audio and videotape reproduction: actual cost incurred in making the copy.
[Amended 3-6-2006 by Ord. No. 1395]
(3) 
Actual costs incurred for postage.
C. 
Whenever the nature, format, manner of collation, or volume of a government record embodied in the form of printed matter to be inspected, examined, or copied is such that the record cannot be reproduced by ordinary document copying equipment in ordinary business size or involves an extraordinary expenditure of time and effort to accommodate the request, the Borough will charge, in addition to the actual cost of duplicating the records, a special service charge that shall be based upon the actual direct labor cost of providing the copy or copies. The service charge must be paid in advance. The requestor shall have the opportunity to review and object to the charge prior to it being incurred. The requestor shall have the opportunity to review the special service charge prior to payment. In the event the amount paid exceeds the actual cost incurred in accommodating the request, the Borough shall refund the balance to the requestor. In the event that the actual cost incurred in accommodating the request is more than the amount paid, the requestor shall pay the balance due prior to the release of the documents.
D. 
Every citizen of this state shall have the right, during regular business hours and under supervision, to inspect and copy such reports and shall also have the right in person to purchase copies of the reports at the same fee established by Section 6 of P.L. 2001, c. 404 (N.J.S.A. 47:1A-5). If copies of reports are requested other than in person, an additional fee of $5 may be added to cover the administrative costs of the report.
[Added 12-29-2022 by Ord. No. 1752]
[Amended 8-15-1994 by Ord. No. 1058]
All fees and charges established by § 241-1 hereof shall be collected by the appropriate department of the Borough of Collingswood, which shall issue consecutively numbered receipts therefor.
The copies of the receipts issued hereunder shall be retained by the Treasurer and the Chief of Police until such time as they shall be ordered to be destroyed by the governing body or by the Borough Auditor.
Nothing herein contained shall be construed as giving to anyone the right to obtain copies of photographs, information, statements or reports when, in the opinion of the Chief of Police, the same should be restricted and held as confidential in the interest of justice. In any such case where a restriction is imposed by the Chief of Police, said restriction may be lifted by an order of a court of competent jurisdiction or by the written order of the Attorney General, the County or Municipal Prosecutor or the Director of Public Safety.
No charge shall be made for copies of photographs, reports, statements or other documents which the Police Department shall be required to give or make to any public officer or law enforcement authority or which may be given to aid any public officer or law enforcement authority in the enforcement of the law.