Any person claiming payment from the Borough
of Garwood shall present a detailed bill of demand to the Municipal
Clerk, duly certified and on forms supplied by him and in the manner
and form provided by law.
A.
It shall be the duty of the Clerk to see that the
signature of the officer or employee who has been duly designated
by the governing body to certify that the materials have been received
by or the services rendered to the municipality, appears on every
claim. If the Municipal Clerk has personal knowledge of a sale ticket
or statement of a duly designated officer or employee of the Borough
bearing such person's signature to indicate that the materials have
been received by, or the services rendered to the municipality, he
may sign the appropriate certification on the claim form. Such sales
ticket or statement shall be attached to the claim form (Borough voucher).
B.
Claims shall be presented by the Clerk to the members
of the Borough Council. Said claims shall be presented to all of the
members of the Borough Council present in the committee meeting room
or in such other room where the Councilmen shall meet to approve claims
and discuss matters to come before the Council meeting, and such claims
shall be approved and signed by a member (preferably the Chairman)
of the Council committee whose budgetary appropriations is being charged.
All claims shall also contain the signature of a member (preferably
the Chairman) of the Finance Committee. All claims before approval
by the governing body for payment shall contain thereon the signatures
of at least three Councilmen.
A.
Claims shall be considered by the governing body which
shall approve the same except that said governing body may reject
any claim presented to it, stating the reason for such rejection.
Any disapproved claim shall be referred back to the Municipal Clerk
with such instructions as the governing body may give at the time
of disapproval.
B.
It shall be the duty of the Municipal Clerk to record
the names of the claimants and the amounts of all claims in the official
minutes together with the resolutions approving payment and with appropriate
record as to any claims disapproved or rejected.
It shall be the duty of the Municipal Clerk
or such other officer designated by resolution of the Governing Body
to indicate on said claims that they have been approved for payment,
with date of approval thereof noted thereon.
After the claims have been approved, the Borough
Clerk shall prepare the necessary checks for payment thereof, which
said checks shall be signed by the Mayor, Borough Clerk and the Treasurer.
After the checks for payment of claims are signed, the Clerk shall
mail or otherwise distribute the checks to the claimants. The number
of the check given in payment shall be endorsed on the claim.[1]
