[Amended 6-25-1990 by Ord. No. 1164]
Pursuant to the authority of N.J.S.A. 40A:9-136, there is hereby created the office of Borough Administrator.
The office of Borough Administrator shall be filled by nomination by the Mayor with the advice and consent of the Council for a term of one calendar year or the unexpired portion thereof at a salary to be fixed annually by the Salary Ordinance.[1]
A.
The Administrator shall, under the supervision and control of the Mayor and Council to the extent not prohibited by law:
(1)
Serve as the principal administrative officer representing the Mayor and Council.
(2)
Attend all meetings of the Council as required.
(3)
Represent the Borough in its relation to the federal government and state, county and other municipalities and assert the Borough's interest in contracts, franchises and other business transactions.
(4)
Keep the Mayor and Council informed of the financial condition of the Borough and make such reports thereon as required and annually prepare a comprehensive report on the condition of the Borough.
(5)
Study the administrative and other operations of the Borough and make recommendations for plans and programs to meet the needs of the Borough.
(6)
Receive and reply to inquiries concerning Borough business and provide information and assistance in respect thereto.
B.
General administration. The Administrator, to the extent not prohibited by law, shall:
(1)
Supervise the business administration of all departments and offices, in consultation with respective divisional chairpersons.
(2)
Recommend to the Council assignments and schedules for all departments and offices.
(3)
Establish and maintain sound personnel practices and maintain appropriate records of all employees.
(4)
Maintain a continuing review of all department and office operations and their expenditures and report thereon to the Council.
(5)
Recommend the nature, location and extent of public improvements and coordinate the execution of the same when authorized by the Council.
(6)
Implement and enforce the policy of the Mayor and Council with respect to the compiling and release of public information.
(7)
Report to the Council annually, at such time as the Council may require, on the coverage, expiration date and premium of each surety bond and contract of insurance, the nature and terms of outstanding leases, the rent reserved by each and their respective expiration dates.
(8)
Perform such other duties as may be assigned by the Council.
C.
Budgeting. The Administrator shall:
(1)
Receive from each department, office or board their annual requests for appropriation and preface the tentative budget, transmitting the same with their recommendations and comments to the Mayor and Council not later than December 15.
(2)
Consult with the Mayor and Council with respect to the tentative budget, recording changes, additions and deletions thereto and by January 15 submit final recommendations in the form required by law, together with an analysis of the various items of expenditure and revenue and such explanatory comments as may be required.
(3)
By the 15th of each month, provide the Mayor and Council with a year-to-date summary of expenditures versus appropriations.
D.
Financial and accounting. The Administrator, to the extent not prohibited by law, shall:
(1)
Supervise the collection of taxes and other moneys due to the Borough, provide for the custody and deposit of the same and render monthly reports on the cash balances of the various accounts.
(2)
Supervise the disbursement of all Borough funds and approve all vouchers and bills before submitting the same to the Mayor and Council for approval.
(3)
Analyze the cash needs of the Borough and recommend to the governing body the prudent investment of such funds as temporarily may be in excess of the amounts needed to meet Borough obligations.
E.
Purchasing. The Administrator shall exercise the duties of purchasing agent and shall:
(1)
Purchase or validate the authorized purchase of all material, supplies, equipment, work and labor required by all departments, offices and boards and cause a purchase order to be issued for the same.
(2)
Issue purchase orders only upon the authorization of a divisional chairperson, department head or board chairperson and only to the extent that the same has been provided for in the annual budget or except as may be specifically authorized in case of emergency.
(3)
Establish and enforce suitable price and quality standards for all material, supplies or equipment and provide for the inspection of deliveries and determination of adherence to specifications.
The Administrator shall devote full time to the interests of the Borough and shall not hold any other employment, except that nothing herein shall prevent the Administrator from being appointed as Borough Clerk or Borough Treasurer.
[Added 8-12-1974 by Ord. No. 800; amended 9-28-1997 by Ord. No. 1291]
An administrative assistant may be appointed by the Mayor with the advice and consent of the Council and shall serve by annual appointment. They shall report to the Borough Administrator and perform such duties as assigned by them.
A.
Responsibilities. The administrative assistant shall be responsible to and report to the Borough Administrator. They shall assist the Borough Administrator in such matters as cash-flow analysis, budget preparation and analysis, purchase of materials and supplies as approved in the budget, budgeting cost control and miscellaneous office management tasks as required.
B.
Qualifications. The administrative assistant shall have a college degree in municipal or business administration or have experience in business finance, accounting or fiscal management.
C.
Reporting lines. The administrative assistant shall be under the supervision and control of the Mayor and Council to the extent not prohibited by law. The Borough Administrator shall establish their hours of employment and working conditions for such office.[1]
[1]
Editor's Note: Original Sec. 2-19, Borough Physician, of the 1971 Revised General Ordinances, which immediately followed this subsection, was deleted 9-28-1997 by Ord. No. 1291.