As used in this chapter, the following terms shall have the meanings
indicated:
PURCHASING
Refers to the responsibilities and functions described in the detailed procedure established by the Township Administrator, which is included in §
37-10 of this chapter.
PURCHASING AGENT
The Township Administrator or his representative in his statutory
function of administrator of purchasing, or a person designated and authorized
by him as Assistant or Acting Director of Finance, subject to approval of
the governing body, and shall be referred to in the detailed procedure as
the "buyer."
REQUESTER
Any department head or any person authorized by a department head
to prepare a purchase requisition in accordance with the procedure set forth
in this chapter and as implemented in the detailed procedure.
The office of the Treasurer has the following responsibilities:
A. Verify the availability of funds for the purchase.
B. Establish the encumbrance.
C. The payment of bills against properly certified and authorized
vouchers previously encumbered and adherence to the detailed procedure drawn
and prepared by the Director of Finance.
The governing body, upon consideration and review of the procedure and recommendations referred to in §
37-5, shall award the contract of purchase to the lowest responsible bidder pursuant to law, N.J.S.A. 40A:11-1 et seq.
The Mayor shall execute and sign all contracts awarded by the governing
body and authorized pursuant to law. The signature of the Mayor shall be attested
to by the Township Clerk. In those instances where the dollar amount of contract
awarded is less than the amount required by law to be bid, the Purchasing
Agent may, in the absence of the Mayor, execute and sign the contract to be
attested to by the Township Clerk.