The provisions of this Article shall apply to
all permanent employees of the Borough of Stanhope, exclusive of officers
and employees covered by collective bargaining agreements, members
of the governing body and the Mayor.
A.
All employees shall be appointed/hired and terminated
by the Mayor, with consent of the governing body, unless otherwise
provided by state law.
B.
All officers and employees shall receive salaries
as established yearly by ordinance.
C.
Hours of work for all employees shall be established
by the Mayor and Council in conformance with state and federal law.
A.
"Sick leave" is defined as the paid absence from duty
of an employee due to illness, injury, exposure to contagious disease
or attendance to a member of his/her immediate family due to illness
or accident requiring the employee's presence to provide necessary
care. Permanent part-time employees shall be entitled to sick leave
on a prorated basis.
B.
The term "immediate family" shall include the following:
an employee’s spouse, civil union partner, child, legal ward,
grandchild, foster child, parent, legal guardian, grandparent, sibling,
present father-in-law, present mother-in-law and other relatives residing
in the employee’s household.
[Amended 11-22-2016 by Ord. No. 2016-12]
C.
New employees shall receive one day of sick leave
for the initial month of employment if they begin work on the first
through the eighth day of the calendar month and 1/2 day if they begin
on the ninth through the 23rd day of the month. After the initial
month of employment and up to the end of the first calendar year,
employees shall receive one day per month of service. Thereafter,
at the beginning of each calendar year, employees shall be credited
with 15 days of sick leave.
D.
Any amount of sick leave allowance not used in any
calendar year shall accumulate to the employee's credit from year
to year without limit, to be used whenever needed for such purpose.
E.
Accumulated and unearned sick leave.
[Amended 3-31-1992 by Ord. No. 1992-6; 2-23-1993 by Ord. No. 1993-4]
(1)
Employees shall not be compensated for accumulated
sick time upon termination of employment for reasons other than normal
retirement. All accrued sick leave as of the date of termination shall
be certified to the New Jersey Department of Personnel and made a
part of the employee's permanent record.
(2)
Any sick leave used in excess of that earned to the
date of termination shall be reimbursed to the borough.
F.
An employee in good standing who has been reemployed
within 365 days shall be credited with the total accrued sick leave
at the time of termination.
G.
The borough may require proof of illness or injury
from a licensed physician whenever it is deemed reasonable after any
three-consecutive-sick-day period.
H.
In cases of sick leave due to exposure to contagious
disease, a certificate from a licensed health agency shall be required
before the employee is permitted to return to work.
I.
Employees who retire from employment with the Borough
shall be entitled to compensation for 25% of their accrued sick leave
as of the date of retirement based on their regular rates of pay then
in effect. Said compensation, however, shall not exceed $15,000.
[Added 2-23-1993 by Ord. No. 1993-4; amended 11-22-2016 by Ord. No. 2016-12]
In case of death in the employee's immediate family, as defined in § 32-3, he/she shall be granted paid leave of no more than three days, including the day of the funeral. Additional bereavement leave of up to five days may be granted but shall be charged as vacation leave, sick leave or time without pay, at the discretion of the employee.
A.
All full-time employees and officers shall be granted annual vacation leave with pay in and for each calendar year in accordance with Subsection B of this section; permanent part-time employees shall receive vacation leave on a proportionate basis. Newly hired employees shall not use credited vacation time during the ninety-day period following the date of hire.
B.
Upon appointment, newly hired employees will be credited
with one day of vacation leave for the initial month of employment
if they begin work on the first through the eighth day of the calendar
month and 1/2 day if they begin on the ninth through the 23rd day
of the month. After the initial month of employment and up to the
end of the first calendar year, employees shall receive one day of
vacation leave for each month of service. Thereafter, employees shall
be credited with vacation leave as follows:
(1)
Twelve days per year from the beginning of the first
full calendar year of employment and up to seven calendar years of
continuous service.
(2)
Fifteen days per year after the completion of seven
years and up to 15 years of continuous service.
(3)
Twenty days per year after the completion of 15 years
of continuous service and thereafter.
C.
Absence due to inclement weather shall be considered
a full vacation day or sick day, at the option of the employee, unless
the municipal offices are closed for the entire day.
[Amended 2-23-1993 by Ord. No. 1993-4]
D.
Except for military leave, all leaves of absence without
pay shall be deducted from an employee's years of continuous service
when determining vacation credit earned.
E.
Upon termination of employment, all earned vacation
time to date shall be paid to the employee or, in the event of death,
to the employee's estate. Any vacation used in excess of that earned
to date of termination shall be repaid to the borough.
[Amended 3-27-1990 by Ord. No. 1990-5]
F.
Vacation leave must be used, as authorized by the
appointing authority, during the calendar year for which it is allotted.
Vacation leave not used in a calendar year due to business necessity
shall be used during the next succeeding year only and shall be scheduled
to avoid loss of leave.
G.
Any full-time employee who returns from military service
is entitled to full vacation allowance for the calendar year of his/her
return and from the year preceding, provided that the latter can be
taken during the year of return.
A.
Job-related injury/illness.
(1)
The borough's policy for job-related injury or sickness
of officers and/or employees shall be in accordance with the policies
and regulations of the New Jersey State workers' compensation statutes.
(2)
When an employee is determined to be eligible for
New Jersey State workers' compensation benefits, his/her annual sick
leave shall not be charged.
(3)
If, at the end of such period, he is unable to return
to duty, the Mayor and Council may extend such disability leave for
an additional like period, with or without pay, as the Mayor and Council
may determine, but no longer than an additional six months.
(4)
Any amount of salary or wages paid or payable to any
employee for disability leave shall be reduced by the amount of the
workers' compensation award under the New Jersey Workmen's Compensation
Act.
(5)
Certificates of continuing disability shall be filed
at the end of each 30 days by a licensed physician designated by the
borough at its expense.
(6)
Any employee who is injured, whether slightly or severely,
while working must make an immediate report to the appropriate department
head.
B.
Non-job-related injury/illness. Any employee who is
injured or becomes ill in a non-job-related incident must use his/her
sick leave prior to applying for state temporary disability benefits.
Military leave shall be granted, with or without
pay, for periods of time as provided by Civil Service statutes and
regulations.
A.
Any officer or employee summoned to jury duty shall
be excused from his/her regular duties for whatever time shall be
required to serve without loss of pay. Any compensation received for
said jury duty shall be in addition to the employee's regular pay.
B.
During the period of service, if the employee is excused
from 1/2 day or more from his/her jury duty, he/she must report for
work the remainder of the day.
C.
Employees who attend jury service must submit adequate
proof of the time served on the jury.
Any employee who is a duly authorized representative
of any of the organizations listed in N.J.S.A. 38:23-2, and any amendment
thereto, shall, upon written request, be granted a leave of absence
with pay for an aggregate period not to exceed five days in any calendar
year for the purpose of traveling to and from and attending any state
or national convention of said organization.
A.
The Mayor and Council may grant the privilege of a
leave of absence without pay to a permanent employee for a period
not to exceed six months only by formal action of the Mayor and Council.
No further renewal may be granted except upon approval by the Department
of Civil Service for reasons as established by Commission regulations.
B.
Notice of all leaves of absence without pay and renewals
of such leaves shall be forwarded forthwith to the Civil Service Department.
C.
During such leaves of absence, employees will not
accrue vacation or sick leave, and service dates will be adjusted
to reflect like amounts of lost time in service.
B.
The borough will reimburse 100% of the employee's
tuition cost of any course which the employee is required to take
in order to obtain any specialized training, certification, licenses
and/or registration needed to perform the duties required of the position.
C.
The borough will pay the attendance fee and prevailing
mileage rate for employees' attendance at workshops, conferences and
seminars which have the prior approval of the Borough Administrator.
A.
Normal business operations, except necessary services,
shall be suspended and affected employees given the time off with
pay on the following holidays:
[Amended 3-31-1992 by Ord. No. 1992-6; 2-28-1995 by Ord. No. 1995-6]
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New Year's Day
Martin Luther King Day
Presidents' Day
Good Friday
Memorial Day
Independence Day
Labor Day
Columbus Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
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B.
An officer or employee on vacation leave on a holiday
shall not be charged with utilization of a vacation day.
C.
An officer or employee required to work on a holiday
shall be given an alternate day off with pay to be taken within the
calendar year, unless otherwise provided for in the salary ordinance.
D.
If a holiday falls on a Sunday, it shall be observed
on the following Monday. If a holiday falls on a Saturday, it shall
be observed on the preceding Friday. Should the first of two successive
holidays occur on a Sunday, it shall be observed on the preceding
Friday; and when the second of two successive holidays occurs on a
Saturday, it shall be observed on the following Monday.
