[Adopted 5-14-2011 ATM, Art. 23[1]]
[1]
Editor’s Note: This article also repealed former Art. XI, School Building Committee, adopted 8-8-1995 STM, Art. 5.
There shall be a committee to study the requirements and needs of all municipal buildings, including school buildings, in the Town of Boxford. The committee shall be known as the "Permanent Building Committee." Said committee shall manage building projects as charged by the Town pursuant to votes of Town Meeting, this bylaw, and the Massachusetts General Laws.
[Amended 10-23-2018 STM, Art. 4; 9-12-2020 ATM by Art. 19]
A. 
Regular members. The Permanent Building Committee shall consist of five regular voting members, all serving without compensation. The appointing authority shall endeavor to appoint, to the extent possible, one registered architect, one licensed engineer, one licensed builder, one accountant, and one attorney, none of whom serve on other regulatory boards within the Town. All regular members shall be residents of the Town of Boxford. All regular members shall be appointed for one-year terms by the Select Board.
B. 
Temporary members. For each municipal project, two temporary members shall be appointed who are members, professional employees of the Town, and/or designees of the appointed or elected board or committee sponsoring or requesting a construction or major maintenance project; or in the case of major maintenance initiated by the Permanent Building Committee itself, the board or committee whose facility would be the recipient thereof. In the case of a project with multiple buildings with simultaneous and coordinated design and construction, in addition to the two temporary members from the sponsoring committees cited above who have full membership and voting rights during deliberation on their respective building's project, an additional two temporary members shall be appointed at large. The temporary members shall be appointed at large for one-year terms by the Select Board. Temporary members shall have the right to vote on the activities of the Permanent Building Committee only with respect to the particular project for which such member was appointed.
[Amended 9-12-2020 ATM by Art. 19]
The Permanent Building Committee shall have continuing responsibility for the execution of major construction and maintenance projects for the Town, and for the development and annual updating of a long-range building maintenance capital spending plan for all municipal buildings. Working with the Select Board, School Committee and other Town committees and boards which propose building and renovation projects, the Permanent Building Committee shall establish general criteria for Town building projects and guidelines for communication regarding these projects between and among interested committees and the public. The Permanent Building Committee shall oversee and supervise the planning, design, construction, reconstruction, major alteration, renovation, enlargement, major maintenance, demolition, and removal of all Town buildings and recreation structures and playing fields and courts, including any significant installation, renovation or upgrade of service equipment and major systems.
In carrying out its duties and responsibilities under this charge, the Committee shall:
A. 
Oversee and supervise the planning, design and construction of all projects within its jurisdiction, including the designer selection process for the solicitation, evaluation and recommendation of a project designer, schematic design, design development, production of construction documents, public construction bidding, contract award recommendation and construction administration in compliance with the General Laws. All projects shall be developed in a manner consistent with the project goals and physical requirements of the appointed or elected board or committee sponsoring or requesting a construction or major maintenance project, or in the case of major maintenance initiated by the Permanent Building Committee itself, the board of committee whose facility would be the recipient thereof, in accordance with applicable provisions of the General Laws. All solicitations for designer services and invitations for bids for construction shall be coordinated with the Town Administrator, acting as the Chief Procurement Officer, to assure compliance with the applicable provisions of the General Laws. The Town Administrator, acting as Chief Procurement Officer, shall award and execute all designer services contracts and construction contracts.
B. 
Seek comments from and coordinate activities with appropriate Town officials, including but not limited to the Superintendent of Public Works, Town Administrator, School Superintendent, School Director of Facilities, Police Chief, Fire Chief, Director of Public Health, Director of Conservation, Inspector of Buildings, and other Town boards and committees, including but not limited to the Planning Board, Zoning Board of Appeals, Conservation Commission, Historical Commission, Board of Health, Finance Committee, Capital Budgeting Committee, Community Preservation Committee.
C. 
Review and report the financial requirements of all projects within its jurisdiction, or for which it may become responsible, and oversee the expenditure of funds in the course of execution of such projects.
D. 
In consultation with the Superintendent of Public Works and School Facilities Director, conduct periodic review and audit of the physical condition of all municipal buildings, including service equipment and major systems.
E. 
In consultation with the Superintendent of Public Works and School Facilities Director, develop a rolling ten-year capital property management plan for the major maintenance, construction, enlargement, or replacement of all municipal buildings, including service equipment and major systems.
F. 
On or about November 15 of each calendar year, prepare and present to the Select Board, School Committee, Finance Committee and Capital Budgeting Committee a recommendation of major construction and/or maintenance project(s) to be undertaken by the Town in the ensuing fiscal year.
[Amended 9-12-2020 ATM by Art. 19]