There shall be a committee to study the requirements and needs
of all municipal buildings, including school buildings, in the Town
of Boxford. The committee shall be known as the "Permanent Building
Committee." Said committee shall manage building projects as charged
by the Town pursuant to votes of Town Meeting, this bylaw, and the
Massachusetts General Laws.
[Amended 10-23-2018 STM,
Art. 4; 9-12-2020 ATM by Art. 19]
A. Regular members. The Permanent Building Committee shall consist of
five regular voting members, all serving without compensation. The
appointing authority shall endeavor to appoint, to the extent possible,
one registered architect, one licensed engineer, one licensed builder,
one accountant, and one attorney, none of whom serve on other regulatory
boards within the Town. All regular members shall be residents of
the Town of Boxford. All regular members shall be appointed for one-year
terms by the Select Board.
B. Temporary members. For each municipal project, two temporary members
shall be appointed who are members, professional employees of the
Town, and/or designees of the appointed or elected board or committee
sponsoring or requesting a construction or major maintenance project;
or in the case of major maintenance initiated by the Permanent Building
Committee itself, the board or committee whose facility would be the
recipient thereof. In the case of a project with multiple buildings
with simultaneous and coordinated design and construction, in addition
to the two temporary members from the sponsoring committees cited
above who have full membership and voting rights during deliberation
on their respective building's project, an additional two temporary
members shall be appointed at large. The temporary members shall be
appointed at large for one-year terms by the Select Board. Temporary
members shall have the right to vote on the activities of the Permanent
Building Committee only with respect to the particular project for
which such member was appointed.
[Amended 9-12-2020 ATM by Art. 19]
The Permanent Building Committee shall have continuing responsibility
for the execution of major construction and maintenance projects for
the Town, and for the development and annual updating of a long-range
building maintenance capital spending plan for all municipal buildings.
Working with the Select Board, School Committee and other Town committees
and boards which propose building and renovation projects, the Permanent
Building Committee shall establish general criteria for Town building
projects and guidelines for communication regarding these projects
between and among interested committees and the public. The Permanent
Building Committee shall oversee and supervise the planning, design,
construction, reconstruction, major alteration, renovation, enlargement,
major maintenance, demolition, and removal of all Town buildings and
recreation structures and playing fields and courts, including any
significant installation, renovation or upgrade of service equipment
and major systems.
In carrying out its duties and responsibilities under this charge,
the Committee shall:
A. Oversee and supervise the planning, design and construction of all
projects within its jurisdiction, including the designer selection
process for the solicitation, evaluation and recommendation of a project
designer, schematic design, design development, production of construction
documents, public construction bidding, contract award recommendation
and construction administration in compliance with the General Laws.
All projects shall be developed in a manner consistent with the project
goals and physical requirements of the appointed or elected board
or committee sponsoring or requesting a construction or major maintenance
project, or in the case of major maintenance initiated by the Permanent
Building Committee itself, the board of committee whose facility would
be the recipient thereof, in accordance with applicable provisions
of the General Laws. All solicitations for designer services and invitations
for bids for construction shall be coordinated with the Town Administrator,
acting as the Chief Procurement Officer, to assure compliance with
the applicable provisions of the General Laws. The Town Administrator,
acting as Chief Procurement Officer, shall award and execute all designer
services contracts and construction contracts.
B. Seek comments from and coordinate activities with appropriate Town
officials, including but not limited to the Superintendent of Public
Works, Town Administrator, School Superintendent, School Director
of Facilities, Police Chief, Fire Chief, Director of Public Health,
Director of Conservation, Inspector of Buildings, and other Town boards
and committees, including but not limited to the Planning Board, Zoning
Board of Appeals, Conservation Commission, Historical Commission,
Board of Health, Finance Committee, Capital Budgeting Committee, Community
Preservation Committee.
C. Review and report the financial requirements of all projects within
its jurisdiction, or for which it may become responsible, and oversee
the expenditure of funds in the course of execution of such projects.
D. In consultation with the Superintendent of Public Works and School
Facilities Director, conduct periodic review and audit of the physical
condition of all municipal buildings, including service equipment
and major systems.
E. In consultation with the Superintendent of Public Works and School
Facilities Director, develop a rolling ten-year capital property management
plan for the major maintenance, construction, enlargement, or replacement
of all municipal buildings, including service equipment and major
systems.
F. On or about November 15 of each calendar year, prepare and present
to the Select Board, School Committee, Finance Committee and Capital
Budgeting Committee a recommendation of major construction and/or
maintenance project(s) to be undertaken by the Town in the ensuing
fiscal year.
[Amended 9-12-2020 ATM by Art. 19]