[HISTORY: Adopted by the Township Committee of the Township of Holland 8-6-2002 by Ord. No. 2002-9. Amendments noted where applicable.]
Fees — See Ch. 83.
The purpose of this chapter is to implement certain provisions of P.L. 2001, Ch. 404 (N.J.S.A. 47:1A-1 et seq.) (the Government Records Access Law) by establishing charges for providing copies of government records of the Township subject to public access under the Government Records Access Law.
Pursuant to provisions of the Government Records Access Law (N.J.S.A. 47:1A-5b), a copy or copies of a government record of the Township subject to public access may be purchased by any person upon payment of the fee prescribed by law or regulation, or if a fee is not so prescribed, upon the payment of the actual cost of duplicating the record. Except as otherwise provided by law or regulation, the fee assessed for duplication of such government record embodied in the form of printed matter shall be as established in Chapter 83, Fees. If the government record is not embodied in printed matter, the charge of the copy or copies shall be the Township's cost of materials and supplies used to make the copy but shall not include the cost of labor or other overhead expenses associated with making the copy except as provided in §§ 3-3 and 3-4, below.
Whenever the nature, format, manner of collation, or volume of a governmental record of the Township subject to public access embodied in the form of printed matter is such that it cannot be reproduced by ordinary document-copying equipment in ordinary business size or involves an extraordinary expenditure of time and effort to accommodate the request, the Township shall charge, in addition to the actual cost of duplicating the record, a special service charge that shall be reasonable and shall be based upon the actual direct cost of providing the copy or copies.
If a request is made of a government record of the Township subject to public access in a medium not routinely used by the Township, not routinely developed or maintained by the Township, or requiring a substantial amount of manipulation or programming of information technology, the Township shall charge, in addition to the actual cost of duplication, a special charge that shall be reasonable and shall be based on the cost for any extensive use of information technology, or for the labor cost of personnel providing the service, that is actually incurred by the Township or attributable to the Township for the programming, clerical, and supervisory assistance required, or both.