[Amended 4-22-1974 by Ord. No. 1-74]
There shall be a Department of Administration and Finance, the head of which shall be the Business Administrator. He shall be chosen solely on the basis of his executive and administrative qualifications with special reference to his actual experience in or his knowledge of accepted practice in respect to the duties of his office as hereinafter set forth. He shall have, as a minimum, a bachelor's degree in political science or business administration, or related field, or at least five years' time of equivalent experience. At the time of his appointment, he need not be a resident of the Township or of this state, but shall become a resident of the Township within one year of the date of his appointment. The residency requirement may be waived by action of the Township Council.
[Amended 4-22-1974 by Ord. No. 1-74]
Under the supervision of the Mayor, the Business Administrator shall:
A. 
Supervise and direct the administration of each of the departments of the Township government.
B. 
Prepare and compile budget studies, analyses and schedules, assist in the conduct of departmental budget hearing during the month of November in each year, and otherwise assist the Mayor in such manner as he shall require in the preparation of the annual municipal budget.
C. 
Develop, prescribe and enforce rules and regulations for the efficient management of the Township government, for the avoidance of any duplication or overlapping of effort among the departments or among the units within a department, and for the improvement of methods and procedures of administration.
D. 
Assign office space, furniture and facilities among and within departments.
E. 
Maintain an inventory and depreciation schedule of all property owned by the Township, and have custody of all municipal property, real and personal, not assigned to any other department.
F. 
Maintain a continuing review of federal and state aid programs of interest to the Township in such manner as to assure that the Township shall receive any and all aids to which it may be legally entitled; and prepare all applications to other levels of government for such aid.
G. 
Administer the Township's insurance program.
H. 
Submit written reports to the Mayor and Council semiannually concerning the status of all of the departments under his supervision.
[Amended 4-22-1974 by Ord. No. 1-74]
Subject to the approval of the Township Council, the Business Administrator shall:
A. 
Install a Township personnel program, including job classification and pay plan and other personnel policies.
B. 
Initiate and maintain a complete system of central personnel records including efficiency reports of all Township employees and officers, and obtain, when deemed necessary, background material on all key employees and officers.
C. 
Review and approve prior to their taking effect, any and all personnel actions of any department, except that nothing herein provided shall conflict with Title 11A of N.J.S.A.
The Business Administrator shall serve as Township Purchasing Agent, purchasing all materials, supplies, equipment and contractual services used by any department of the Township government. All such purchases shall be made in accordance with centralized purchasing procedures prescribed by the Business Administrator.
[Amended 3-1-1971 by Ord. No. 4-71; 4-22-1974 by Ord. No. 1-74; 5-19-1975 by Ord. No. 6-75; 9-6-1989 by Ord. No. 11-89]
A. 
Division established. Within the Department of Administration and Finance there shall be a Division of the Treasury, the head of which shall be the Chief Financial Officer. There also shall be in the Department the Township Treasurer and Deputy Treasurer. The Township Treasurer and Chief Financial Officer may be one in the same person. The Chief Financial Officer, Treasurer and Deputy Treasurer shall be appointed by the Mayor with the advice and consent of the Council.
B. 
The qualifications of the position of Chief Financial Officer shall be those as established by N.J.S.A. 40A:9-140.2, as amended, and after January 1, 1991, no person shall be appointed or reappointed as Chief Financial Officer unless he or she holds a municipal finance officer's certificate issued pursuant to the provisions of N.J.S.A. 40A:9-140.1 et seq. or otherwise meets the requirements of N.J.S.A. 40A:9-140.13.
C. 
Powers and duties. The Division shall:
(1) 
Have custody of all funds of the Township to be deposited in authorized depositories.
(2) 
Have custody of all investments and invested funds of the municipality or in its possession in a fiduciary capacity, except as otherwise provided by law, and keep such funds and all municipal moneys not required for current operations safely invested or deposited in interest-bearing accounts as may be approved by the Administrator.
(3) 
Make disbursements of municipal funds solely upon warrant and authorization in the manner provided by the Administrative Code.
(4) 
Maintain accounts and control of all cash receipts, disbursements and encumbrances, and make reports thereof, in accordance with the system of accounts approved or prescribed; and prepare a monthly statement of the unexpended and unencumbered balance in each account, for the information of the Council, Mayor, Business Administrator and general public.
(5) 
Develop, maintain and enforce a uniform system of accounts, including forms, standards and procedures for all departments of the Township government.
(6) 
Maintain and operate the Township's central bookkeeping and accounting records according to sound accounting principles and in accordance with the requirements of the Director of the State Division of Local Finance.
(7) 
Install and provide such records and reports as may be prescribed or approved by the Business Administrator for the determination of the cost of performance of each functional program or activity, measured in such work units as may be appropriate thereto.
(8) 
Supervise the administration of the Township debt and the receipt and delivery of Township bonds and notes for transfer, registration or exchange.
(9) 
Maintain adequate records of all assets, liabilities and financial transactions.
(10) 
Set up and maintain general ledgers, subledgers and property records.
(11) 
Set up and maintain the accounting and documentation necessary for federal- and state-funded programs.
[Added 5-1-1978 by Ord. No. 6-78]
A. 
There shall be a Division of Construction and Housing Inspection, the head of which shall be the Construction Official.
[Amended 2-16-2005 by Ord. No. 4-05]
B. 
The functions and duties of the Construction Official shall be:
[Amended 2-16-2005 by Ord. No. 4-05]
(1) 
To administer, direct and supervise the Division of Construction and Housing Inspection and to perform the obligations, functions and duties prescribed by law and under the provisions of Chapter 182, Construction Codes, Uniform, of this Code and other applicable municipal ordinances.
(2) 
To prepare and submit on or before February 10 of each year to the governing body a report recommending a fee schedule based upon the operating expenses fairly attributable to the enforcement of the State Uniform Construction Code.
[Amended 12-19-2001 by Ord. No. 36-01]
C. 
There may also be appointed and employed the following:
(1) 
A Building Subcode Official.
(2) 
An Electrical Subcode Official.
(3) 
A Fire Protection Subcode Official.
(4) 
A Plumbing Subcode Official.
(5) 
A Zoning Officer.
(6) 
Such other officers or employees required under the State Uniform Construction Act for the proper administration and enforcement of its provisions within the Township of Jefferson.
[1]
Editor's Note: Former § 1A-24, Division of Audit and Control, previously included herein, was repealed 5-19-1975 by Ord. No. 6-75.
A. 
Division established. Within the Department of Administration and Finance there shall be a Division of Assessments, the head of which shall be the Township Assessor. He shall be appointed for the term prescribed by law.
B. 
Powers and duties. The Division shall:
(1) 
Have, perform and discharge all the functions, powers and duties prescribed by law for a Municipal Assessor.
(2) 
Maintain adequate assessment records of each separate parcel of real property assessed or exempted and establish and maintain such files, records, and procedures as may be required for the valuation and assessment of personal property pursuant to law.
(3) 
Maintain a current Tax Map of the Township as a public record and cause to be recorded thereon all changes in ownership or character of the real property assessed, employing for that purpose the facilities of other departments as provided by the Administrative Code.[1]
[1]
Editor's Note: Former Subsection B(3), which previously preceded this subsection, which provided that the Division of Assessments make assessments of benefits for local improvements, was repealed 7-10-1978 by Ord. No. 13-78. Additionally, former Subsection C, Board of Assessors, added 7-10-1978 by Ord. No. 13-78, which immediately followed this subsection, was repealed 12-19-2001 by Ord. No. 36-01.
A. 
Division established; appointment; term of office.
[Amended 4-22-1974 by Ord. No. 1-74; 12-20-2017 by Ord. No. 17-26]
(1) 
Within the Department of Administration and Finance, there shall be a Division of Collections, the head of which shall be the Township Tax Collector.
(2) 
The Tax Collector shall be appointed by the Mayor with the advice and consent of the Township Council. The term of office shall be four years, commencing on January 1 of the year next following the appointment. Vacancies, other than due to expiration of term, shall be filled by appointment of the Mayor with the advice and consent of the Council for the unexpired term.
B. 
Powers and duties. Under the direction and supervision of the Director, the Division shall:
(1) 
Perform the function of a Collector of Taxes under general law, including without limitation thereto the preparation and mailing of tax bills, enforcement of tax collections by tax sales and otherwise, and the maintenance of tax accounting records in such manner as may be prescribed or approved pursuant to the Charter and the general law.
(2) 
Receive and collect all current and delinquent real and personal property taxes, charge and receive penalties and interest pursuant to law.
(3) 
Make or cause to be made and certify searches for tax and other liens on real property as may be authorized by law and charge and collect for the use of the municipality the fee required pursuant to law for any such search. The Mayor, with the advice and consent of the Council, may appoint or designate one of the Division employees as official tax searcher to perform these functions within the Division.
(4) 
Provide a central cashier for all departments, except only such departments as may be exempted by written order of the Business Administrator, and receive funds entrusted to or under the control of any department and deposit all funds received by it in depositories authorized by the Council.