[Amended 10-3-2011 OTM by Art. 27, approved 10-24-2011; 6-4-2018 ATM by Art. 28, approved 9-21-2018]
All committees, boards, commissions, or any other group or individual appointed by Town Meeting, Moderator, Select Board, or any other authorized appointing authority shall:
A. 
Keep records of all meetings, such records to be a summary account of all proceedings conducted, including all votes taken, except as otherwise provided by charter. Such records shall be permanent records as required by the provisions of MGL c. 66, § 8. A copy of these records shall also be filed with the Town Clerk forthwith once approved and shall be maintained by said clerk for a period of five years, after which time the copies may be disposed of in accordance with and to the extent permitted by law, including all such copies of records currently maintained by the Town Clerk’s office. This section shall not apply to budgetary deliberations of the Finance Committee.
B. 
Prior to dissolution, file a final report with the Town Clerk, the Select Board, and the Town Administrator for inclusion in the Town's annual report.
C. 
In the event that the committee, board, or commission is a continuing one, file a report each year to be published in the annual Town report. Such report shall be submitted to the Town Administrator on or before the third Monday in January.
A vote to accept a report of any committee, board, or commission, or the publication of said report in the annual Town report, shall not be considered as an adoption or approval of any recommendations included in said report without the expressed vote duly passed by Town Meeting to that effect.
In the event that the person holding the position of secretary to a committee, board, or commission is changed, the outgoing secretary shall place all records in her care in the custody of the Town Clerk for transfer to the incoming secretary.
[Amended 10-3-2011 OTM by Art. 28, approved 10-24-2011; 6-4-2018 ATM by Art. 28, approved 9-21-2018]
The annual printed reports of the officers of the Town shall be made and published by the Select Board. These shall include reports of all town officers and others, committees, boards, commissions, and trustees. Report of the Town Clerk shall contain a copy of his record of all Town Meetings held since publication of the last annual report. Town Accountant's report shall show all monies received into and paid out of the town treasury in the preceding fiscal year, by appropriation category and salaries in summary form. The accountant shall also report all other matters as are required by law to be contained therein or as may be requested by the Select Board under the discretion granted them by law. Such report shall be completed and copies readied for distribution at the office of the Town Clerk and such other places as may be designated by the Select Board by April 1 annually.