[Amended 10-3-2011 OTM by Art. 27, approved 10-24-2011; 6-4-2018 ATM by Art. 28, approved 9-21-2018]
All committees, boards, commissions, or any
other group or individual appointed by Town Meeting, Moderator, Select
Board, or any other authorized appointing authority shall:
A. Keep records of all meetings, such records to be a
summary account of all proceedings conducted, including all votes
taken, except as otherwise provided by charter. Such records shall
be permanent records as required by the provisions of MGL c. 66, § 8.
A copy of these records shall also be filed with the Town Clerk forthwith
once approved and shall be maintained by said clerk for a period of
five years, after which time the copies may be disposed of in accordance
with and to the extent permitted by law, including all such copies
of records currently maintained by the Town Clerk’s office.
This section shall not apply to budgetary deliberations of the Finance
Committee.
B. Prior to dissolution, file a final report with the
Town Clerk, the Select Board, and the Town Administrator for inclusion
in the Town's annual report.
C. In the event that the committee, board, or commission
is a continuing one, file a report each year to be published in the
annual Town report. Such report shall be submitted to the Town Administrator
on or before the third Monday in January.
A vote to accept a report of any committee,
board, or commission, or the publication of said report in the annual
Town report, shall not be considered as an adoption or approval of
any recommendations included in said report without the expressed
vote duly passed by Town Meeting to that effect.
In the event that the person holding the position
of secretary to a committee, board, or commission is changed, the
outgoing secretary shall place all records in her care in the custody
of the Town Clerk for transfer to the incoming secretary.
[Amended 10-3-2011 OTM by Art. 28, approved 10-24-2011; 6-4-2018 ATM by Art. 28, approved 9-21-2018]
The annual printed reports of the officers of
the Town shall be made and published by the Select Board. These shall
include reports of all town officers and others, committees, boards,
commissions, and trustees. Report of the Town Clerk shall contain
a copy of his record of all Town Meetings held since publication of
the last annual report. Town Accountant's report shall show all monies
received into and paid out of the town treasury in the preceding fiscal
year, by appropriation category and salaries in summary form. The
accountant shall also report all other matters as are required by
law to be contained therein or as may be requested by the Select Board
under the discretion granted them by law. Such report shall be completed
and copies readied for distribution at the office of the Town Clerk
and such other places as may be designated by the Select Board by
April 1 annually.