[Adopted 9-7-1965 by Ord. No. 214]
Any person claiming payment from the borough
shall present to the Chief Financial Officer a detailed bill of items
or demand on borough voucher forms, duly certified as required by
law.
The Chief Financial Officer shall present such
claim to the borough officer or duly designated employee having knowledge
of the facts for his certification that the goods have been received
or the services rendered.
The Borough Clerk then shall present the claim
to Borough Council for approval at any regular or special meeting.
The Borough Clerk shall record all claims in
the official minutes indicating that Council has by formal action
approved the same with appropriate record as to any claims disapproved
or rejected.
Should any claim be rejected or disapproved
by Council, the reasons therefor shall be stated in the official minutes
and the claim shall be referred back to the Chief Financial Officer
with such instructions as Council may deem proper.
The Chief Financial Officer shall forthwith
prepare the necessary checks for payment thereof, which checks shall
be signed by the Mayor and Clerk, countersigned by the Treasurer and
mailed or otherwise distributed to the claimants. Payment of all claims
shall be recorded in proper books of account.
[Adopted 3-2-1981 by Ord. No. 327]
The Mayor and the Chief Financial Officer are
hereby designated as the proper approval officers for all bills of
the Borough of Pennington for which a penalty would be payable if
the bill were not paid in a timely manner.
It shall be the duty of the Mayor and Chief
Financial Officer to examine all bills which provide for a penalty
if not timely paid and determine the propriety and accuracy of any
such bill.
If the Mayor and Chief Financial Officer shall
determine that any such bills are proper and that they should be paid,
then the Chief Financial Officer shall prepare the necessary check
for payment, and the Mayor and Chief Financial Officer shall sign
the check and immediately forward it to the payee in payment of the
bill.
Monthly, the Chief Financial Officer shall prepare
a list of all bills so paid and the Borough Council shall review and
ratify the payments at its regular monthly meeting.