[Adopted 4-5-1978 by resolution]
The times and places that Records are available shall be between 9:00
a.m. and 5:00 p.m., Monday to Friday, inclusive, at the Town Hall, One Town
Place, Clarence, New York.
The persons designated as records access officers are the Town Clerk,
the Deputy Town Clerk and the department head having custody of such records.
The records access officers are responsible for assuring that the Town personnel:
A. Maintain an up-to-date subject matter list.
B. Assist the requester in identifying requested records,
if necessary.
C. Upon locating the records, take one (1) of the following
actions:
(1) Make records available for inspection; or
(2) Deny access to the records in whole or in part and explain,
in writing, the reasons therefor.
D. Upon request for copies of records:
(1) Make a copy available upon payment or offer to pay established
fees; or
(2) Permit the requester to copy those records.
E. Upon request, certify that a record is a true copy.
F. Upon failure to locate records, certify that:
(1) The Town is not the custodian for such records; or
(2) The records of which the Town is a custodian cannot be
found after diligent search.
The Town shall publicize by posting in a conspicuous location and/or
by publication in a local newspaper of general circulation:
A. The location where records shall be made available for
inspection and copying.
B. The name, title, business address and business telephone
of the designated records access officer or officers.
C. The right to appeal by any person denied access to a
record and the name and business address of the person or body to whom an
appeal is to be directed.
[Adopted 7-27-1988 by resolution]
The Town Board designates the Town Clerk as records management officer
for the Town of Clarence.
Records Retention and Disposition Schedule MU-1, issued pursuant to
Article 57-A of the Arts and Cultural Affairs Law and containing legal minimum
retention periods for municipal government records, is hereby adopted for
use by all municipal officers in disposing of municipal government records
listed therein.
In accordance with Article 57-A, only those records will be disposed
of that are described in Records Retention and Disposition Schedule MU-1 after
they have met the minimum retention period prescribed therein, and only those
records will be disposed of that do not have sufficient administrative, fiscal,
legal or historical value to merit retention beyond established time periods.