The terms "Village" and "Village of Fayetteville" as used throughout
this chapter shall be deemed to include each of the following: the Village
of Fayetteville; the Village of Fayetteville Fire Department; all agencies,
divisions or departments of the Village of Fayetteville; and any improvement
district created by the Village of Fayetteville.
The Village Clerk of the Village shall keep an index record, in a separate
book, of all written notices which the Village Clerk shall receive regarding
the existence of a defective, unsafe, dangerous or obstructed condition or
of an accumulation of ice or snow upon any street, highway, bridge, culvert,
highway marking, sidewalk, crosswalk, sign, device or any other property owned,
operated or maintained by the Village, which record shall state the date of
the receipt of the notice, the nature and location of the condition stated
to exist and the name and address of the person from whom the notice is received.
The record of each such notice shall be preserved for a period of five years
from the date it is received. The Village Clerk shall timely notify the Mayor
of each such notice received.