[Amended 4-28-1986 by Ord. No. 7-86; 6-13-1988 by L.L. No. 4-1988; 4-9-1990 by L.L. No. 12-1990; 8-8-2022 by L.L. No. 1-2022]
All meetings of the Council will be held in the Council Chambers
at City Hall, 83 Broadway, Newburgh, New York, at 7:00 p.m. or at
such other time and place as the Council may direct. Any meeting so
held may be adjourned to a different time and place within the City
by vote of a majority of the Council.
[Added 8-8-2022 by L.L.
No. 1-2022]
A. All public bodies of the City of Newburgh are authorized to use videoconferencing
technology to conduct their meetings in accordance with the provisions
of § 103-a of the Public Officers Law, subject to the following
conditions:
(1) A minimum number of members of the public body sufficient to fulfill
the public body's quorum requirement must be present in the same
physical location where the public can attend.
(2) All members of the public body shall be physically present at any
meeting of the public body unless a member is unable to be physically
present due to extraordinary circumstances. Extraordinary circumstances
include, but are not limited to:
(c)
Isolation or quarantine order;
(d)
The death of a relative where such term is defined to include
a spouse, parent, stepparent, sibling, stepsibling, sibling's
spouse, child, stepchild, domestic partner, or individual for whom
the member is the legal or designated guardian;
(e)
Caregiving responsibilities for a relative;
(f)
Responsibilities and/or obligations of the member's primary
employment or business; or
(g)
Any other significant or unexpected factor that may preclude
physical attendance.
(3) A member who wishes to participate in a meeting by videoconference
must provide advance notice and justification for their absence to
the extent possible to the appointed leadership of the public body.
For purposes of the Council, such notice shall be provided to the
Mayor, or in the Mayor's absence to the President Pro Tem, with
a copy to the City Manager and City Clerk.
(4) The leadership of a public body may require any member requesting
to participate in a meeting by teleconference to provide documentation,
to the extent possible, supporting such request and may publicly confirm
that such documentation was received without publicly stating the
contents of such documentation.
(5) Except in the case of executive sessions, the public body shall ensure
that members who are participating remotely can be heard, seen, and
identified at all times when the meeting is being conducted.
(6) The minutes of meetings involving videoconferencing shall state which
members, if any, participated by videoconference, and shall be available
to the public.
(7) If videoconferencing is being used to conduct a meeting, the public
notice for the meeting shall inform the public that videoconferencing
will be used, where the public can view and/or participate in such
meeting, where required documents and records will be posted or available,
and identify the physical location for the meeting where the public
can attend.
(8) If videoconferencing is used to conduct a meeting, the public body
shall provide the opportunity for members of the public to view such
meeting via video, and to participate in proceedings via videoconference
in real time where public comment or participation is authorized and
shall ensure that videoconferencing authorizes the same public participation
as in-person participation.
(9) Any and all videoconferencing technology used for public meetings
shall be made accessible to members of the body and the public with
disabilities in accordance with the Americans with Disabilities Act
of 1990, as amended.
(10)
Nothing herein shall prohibit a City of Newburgh public body
from holding meetings entirely by videoconference, with no in-person
requirement, during a state of emergency declared by the Governor
of New York pursuant to Executive Law § 28 or by the Orange
County Executive or City Manager of the City of Newburgh pursuant
to Executive Law § 24 if such public body determines that
the circumstances necessitating the emergency declaration would affect
or impair the ability of the public body to hold an in-person meeting.
B. These written procedures governing member attendance by videoconference
at meetings of public bodies, together with any supplemental, but
not contrary, written procedures that public bodies may adopt on the
subject of videoconferencing, shall be conspicuously posted on the
City of Newburgh's website.
[Amended 11-8-1999 by Ord. No. 13-99; 4-24-2017 by Ord.
No. 8-2017]
The business of the Council shall be conducted in the following
order:
B. Approval of minutes of previous meeting.
E. Public comments regarding any matter of City business.
F. Comments from the Council.
J. Further comments from the Council.
The Chief of Police shall be the Sergeant at Arms of the Council
and shall attend all of its meetings.
The City Clerk shall attach to every ordinance passed by the
Council the names of the Councilmen voting in the affirmative and
the negative and the date of its passage.
All ordinances passed by the Common Council shall be recorded
by the City Clerk in a proper book or books, with indexes. The originals
shall be filed in the City Clerk's office, and due proof of the publication
of all ordinances requiring publication, by the certificate of the
publisher or printer, shall be procured by the Clerk and attached
thereto or written and attested upon the face of the record of such
ordinance.
[Amended 6-13-1988 by L.L. No. 4-1988]
All ordinances shall take effect immediately upon their publication,
unless an ordinance shall otherwise specify the time when it shall
go into effect.
[Amended 10-13-1992 by Ord. No. 22-92; 10-13-1998 by Ord. No. 17-98; 6-14-1999 by Ord. No. 2-99; 4-22-2002 by Ord. No. 11-2002]
The Mid-Hudson Times, The Sentinel and the Hudson Valley Press
shall be the official newspapers of the City. All notices and advertisements
published by direction of the Council shall be published in all said
official newspapers.